36C24221Q0816.docx

Combined Synopsis-Solicitation for Commercial Items:

Wastewater Plant Lab Analysis Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice B533 Wastewater Plant Lab Analysis, Lyons NJ 14424 36C24221Q0816 05-21-2021 14:00

EASTERN TIME, NEW YORK, USA

N 541380 Department of Veterans Affairs 400 Fort Hill Ave.

Canandaigua NY 14424 Contract Specialist Lisa Harris lisa.harris4@va.gov lisa.harris4@va.gov Department of Veterans Affairs

LYONS VAMC

151 KNOLLCROFT ROAD

LYONS, NJ 07939

07939

USA

https://www.va.gov VA Website lisa.harris4@va.gov lisa.harris4@va.gov Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-05. Updated through FAC 2021-05 effective 03/10/2021: and Acquisition Policy Flash 21-18 effective 03/02/2021.

This an unrestricted, open market solicitation.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $16.5 Million.

The FSC/PSC is B533.

The VA NJ Medical System, Lyons Campus, 151 Knollcroft Road, Lyons, NJ 07939 is seeking to purchase Wastewater Plant Lab Analysis.

All interested companies shall provide quotations for the following requirement in the attached Excel Spreadsheet.

CONTRACT TITLE:

Wastewater Plant Lab Analysis

BACKGROUND:

The VANJ HealthCare System (VANJHCS) Lyons Campus requires an annual service contract for our Wastewater Treatment Plant. This contract is to provide for on-site collection and off-site lab analysis of wastewater and sludge samples. All sampling and analysis must be completed in accordance with the New Jersey Department of Environmental Protection (NJDEP) rules and regulations regarding lab analysis of wastewater samples. The physical plant is located at the VANJ Healthcare System 151 Knollcroft Road Bldg.141 Lyons, NJ 07939.

1. The facility at Lyons consists of an extended aeration, activated sludge wastewater treatment plant with a variable design capacity of 200,000 to 1,000,000 gallons per day (GPD), serving a medical center population of approximately 1,800 patient, staff and visitors. The present actual flow is 80,000 (GPD). The plant process flows through and consists of two aeration tanks, two Clarifiers, two sand filters, a Copper removal system and an outflow where final disinfection is done by ultraviolet lights (UV) before discharge to a receiving stream. In addition to the plant pumps and blower equipment, backup power is supported by a 300kw emergency generator.

2. This statement of work describes the required service at a minimum that needs to be accomplished during the course of an annual cycle.

3. The WWTP has recently completed a modernization program and as a result has made many repairs including the installation of a new UV system and a Copper removal system.

OBJECTIVE:

This is an annual service contract w/4 option years for Wastewater Plant Lab Analysis at the wastewater treatment plant located at the VANJ Healthcare System 151 Knollcroft Road Bldg.141 Lyons, NJ 07939.The Contractor will be responsible for collecting all samples and having those samples analyzed at certified laboratories allowing our facility to remain compliant with the NJDEP. All sampling quantities and frequencies are contained on the surface water permit which has been issued to the VA by the State of New Jersey and will be provided as part of the contract.

SCOPE OF WORK:

The contractor will provide all labor, materials, equipment (composite sample machines etc.), supplies and transportation necessary to perform the services contained within this contract. The VANJHCS Lyons Campus is requesting on-site collection of wastewaters, sludge samples and lab analysis of those samples. All work to be completed in accordance with New Jersey Department of Environmental Protection (NJDEP) rules and regulations regarding lab analysis of wastewater samples. The contractor will be responsible for all composite sample collection, grab sample collection; placement of contractor supplied composite sample machines and proper chain of custody standards. A copy of the chain custody will be given to the VA staff on the day services are performed.

Contractor will test for parameters listed on the NJDEP surface water permit that has been issued to the VANJHCS Lyons Campus. See attached permit with test schedule.

Contractor shall submit a written detailed description of the methodology to be used in conducting the tests, including equipment; retention time of wastewater in the treatment plant; collection method of representative sample and name source of test organisms.

Additionally, the contractor will coordinate with VA wastewater staff to decide on the correct sampling collection point locations. If permit requirements have not been achieved during scheduled sampling, the VA may require additional samples be taken and analyzed to obtain permit compliance.

ADDITIONAL REQUIREMENTS:

The Contractor shall supply all materials and equipment for safe and method-appropriate handling, collection, preservation and shipping of samples at no additional charge. Shipping and sample containers and supplies shall be suitable for the sample matrix and analytical method.

Analysis of Samples

A. In addition to specific State and Federal Environmental Protection Agency (EPA) requirements, all work shall comply with all applicable governmental regulations, customary quality standards, EPA approved analytical methods, and accepted good practice for the type of work being performed.

B. Contractor shall analyze all samples within the allowable holding time appropriate to the method, matrix, and analysis.

Accurate and complete analytical results shall be submitted to the V.A. within the standard turnaround time, or within an alternate turnaround time when requested by the V.A. and agreed upon by the Contractor. Standard turnaround time for analyses will be 6 business days from sample arrival at Contractors laboratory.

The V.A. may request expedited samples occasionally. Pricing will be provided to the V.A. at the time of expedited request.

Contractor shall notify the V.A. immediately via email of any noncompliant sample results or results not matching historical data.

Reports

Contractor prepares the reports and submits them to the Contracting Officers Representative (COR) and Licensed Operator in Charge who will review, certify and forward to the NJDEP. Completion of the NJDEP Surface Water Discharge Monitoring Report Submittal forms for all tests will be done by the VA Licensed Operator in Charge and is not the responsibility of the Contractor. The service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR and Licensed Operator in Charge.

The Contractor shall provide the final reports to the V.A. in both Electronic Data Deliverables (EDDs) format and Portable Document Format (PDF) within 6 business days following sample receipt or within another turnaround time agreed to by both parties in writing.

Final reports shall contain at least the following for each analysis:

· Cover page summarizing all detections and highlighting exceedances of MCLs or NLs

· Client Identification (Lyons V.A.)

· Client Project Identification

· Sample Identification

· Sample collection date and time

· Lab receipt date and time

· Analysis date

· Analyte tested and test result

· Test method (EPA, Standard Methods, or other) and detection limits for reporting

· Test units 13

· Signature and title of laboratory personnel certifying the results

· Notes and/or qualifiers regarding anomalous test results

· Copy of Chain of Custody with notations from Contractor’s sample receiving staff.

The Contractor shall notify the V.A. within 24 hours of:

· Changes in any aspect of its operation affecting its ability to satisfactorily complete a project

· Revocation of its Certification and/or Accreditation

· Quality assurance/quality control failures associated with any V.A.-submitted samples

· Non-compliant sample results or results not matching historical data

· Problems related to the shipping or receiving of V.A.-submitted samples

· Sample turnaround times not expected to be met.

If there is a reasonable question from the V.A. regarding data validity (e.g., analytical results exceeding permit limits), the Contractor shall re-run samples or duplicates and provide new EDDs and PDF reports at preset agreed upon price.

Laboratory errors resulting in the need for a sample to be recollected will require the laboratory to notify the V.A. immediately of the need to resample, analyze, and report the results of the resample at no cost.

Contractor shall maintain and preserve appropriate samples, sample extracts, or the residue thereof, for thirty (30) calendar days after submission of Contractor’s report to the V.A. free of storage charges. After the initial thirty (30) calendar days, upon written request from the V.A., Contractor shall retain test specimens or samples for a mutually acceptable storage charge and period.

Unless requested by the V.A. to hold sample(s) for greater than thirty (30) calendar days, the sample and any articles or substances made with the sample(s) shall be disposed of in a lawful manner by the Contractor or the Contractor’s representative. Contractor assumes full responsibility for the proper disposal of all test samples, test residues, and sample containers, whether hazardous or non-hazardous, at Contractor’s expense.

FREQUENCY:

The sampling schedule is contained within the final surface water permit issued by the NJDEP and will be provided within this contract. There will be a new permit issued on or about September 2020 and will take precedence over the current permit for all parameters pertaining to the sampling requirements. The current permit number is NJ0021083.

PERIOD OF PERFORMANCE:

This is an annual service contract for a period of one base (1) year with four (4) option year renewals.

Qualifications/Certifications

Samples must be analyzed by a New Jersey certified laboratory.

Safety Regulations

1. All applicable safety regulations shall be observed during all work of this contract.

1. VA Police will issue identification badges to contractors, employees and subcontractors which must always be worn when on VA property

1. The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

Scheduling and Hours of Work

1. All work in areas involved shall be scheduled with the VA Chief of Operations Supervisor and plant operations personnel.

1. Work shall be scheduled for proper execution to completion of this contract.

1. Hours of work. The work will be conducted during normal working hours 0800-1630 seven days per week. Contractor will be provided a key to access the wastewater plant for sampling in the event no staff personnel are on site.

1. The 10 holidays observed by the Federal Government, are New Year’s Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday.

The contract period of performance is 06/01/2021 – 05/31/2022 with the provision of four (4) option years.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JUN 2020), applies to this acquisition. All offers must reference:

1) The solicitation number 36C24221Q0816.

2) The time specified in the solicitation for receipt of quotations;

3) The name, address, and telephone number of the quoter;

4) Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete

5) Terms of any express warranty;

6) Price should be for all services detailed on the pricing schedule of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

7) “Remit to” address, if different than mailing address;

8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

9) Acknowledgment of Solicitation Amendments;

10) Past performance information, and

11) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

(End of Addendum to 52.212-1)

2. The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applied to this acquisition.

(a) Award shall be made to the contractor whose quotation offers the best value to the government considering: 1) technical capability; (2) price; and (3) past performance.

(1) Technical capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the SOW.

a. Technical Proficiency: Contractor shall submit a proposal that demonstrates its understanding of the requirement in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated

b. Must show ability to have samples analyzed by a New Jersey approved Certified Laboratory

(2) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

a. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(3) Past Performance: The offeror shall provide 3-5 instances of past experience of similar scope within the past 5 years. The contractor shall be a firm regularly engaged in Wastewater Plant Lab Analysis services. Individuals with no past performance shall receive a neutral rating for this evaluation factor.

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (JAN 2021)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” (JAN 2021) If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

4. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” OCT 2018 applies to this acquisition. The following clauses are incorporated into Addendum to FAR 52.212-4:

52.203-16 Preventing Personal Conflicts of Interest (JUN 2020)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018) 852.219-76 Subcontracting Plans Monitoring and Compliance (JUL 2018)

(End of Addendum to 52.212-4)

4. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Commercial Items (JAN 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation.

The Wage Determination for these localities are:

WD No. 2015-4210 Revision 14 25210 - Water Treatment Plant Operator $33.92 + $4.22 = $38.14 25040 - Sewage Plant Operator $33.92 + $4.22 = $38.14 30090 - Environmental Technician $26.77 + $4.22 = $30.99 30210 - Laboratory Technician $24.64 + $4.22 = $28.86

All quoters shall submit the following: one copy of technical capability, pricing, and past performance with an additional redacted copy.

This is an unrestricted open market solicitation for Wastewater Plant Lab analysis services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 2:00 PM EST, May 21, 2021. The Government shall only accept electronic submissions via email at lisa.harris4@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will not be accepted.

Documents Attached:

WD No. 2015-4209 Surface Water Permit Excel Line Item Template for Offer Submission

Any questions or concerns regarding this solicitation should be forwarded to the Contract Specialist, Lisa Harris, via email: lisa.harris4@va.gov.

See attached document: Excel Line Item Template for Offer Submission Wastewater.

See attached document: Wage Determination No 2015 - 4209.

See attached document: Final Permit surface water_Redacted.