36C24221Q0531 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-04-2021 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx

NY

10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx

NY

10468-3904 To all Offerors/Bidders

36C24221Q0531

X

X The purpose of this amendment is:

1) SOW clarification

2) Posting of response to questions.

3) No further questions permitted.

Josephine Tuitt Contract Officer

VA NYHHS ELEVATOR MAINTENANCE, INSPECTION AND REPAIR

(BROOKLYN, ST. ALBANS & MANHATTAN CAMPUS)

RFQ 36C24221Q0531

Statement of Work (SOW) Clarification:

2.14 If work is required outside of the Scope of this Contract, the Contractor shall submit a detailed cost estimate for required repairs to the CO/COR within 2 business days of finding the issue. Contractor shall not proceed with such work, except for emergency situations such as entrapment, without the written consent of the CO and receipt of a separate Purchase Order to cover the cost of additional work.

2.15 Repair or replacement of elevator equipment due to natural disaster, vandalism, negligence, or misuse by persons other than the Contractor, and contractor employees. Contractor shall obtain written approval by the CO prior to repairs related to this category of damage. Any damage the contractor deems to be a result of this nature shall be fully documented with pictures taken by the Contractor. Documentation of the incident, including pictures shall be provided to the CO/COR for evaluation. The CO/COR reserves the right to claim any damaged material / equipment.

17.1 Unless otherwise directed by the CO, the Contractor shall not perform any work outside of the scope of this contract. The CO will determine if repairs or out of scope work will be completed via modification to the contract or issuance of a separate purchase order. Failure to receive proper approval may result in a denial of compensation.

Questions and Answers:

1. Page 6 of the solicitation, section 2.2 states: “The contractor shall provide a resident mechanic at each site working 40 hours per week. The normal operating hours are the hours between 8:00 AM to 4:30 PM or 7:00 AM to 3:30 PM Monday through Friday, except Federal Holidays. NY VAMC working hours are 6:00 AM – 4:00 PM Monday through Friday, except holidays but need elevator mechanic to be on site Tuesday at 6:00 AM.”

It is our understanding the current requirement for the Manhattan VA Medical Center is not 8 hours per day, but instead 46 hours per week, as follows:

· Monday: 6:00am – 4:00pm

· Tuesday through Friday: 7:00am – 4:00pm Can the facility confirm that this will be the same requirement for the upcoming contract?

Ans: Yes, Manhattan campus is 46 hours per week.

1. The solicitation does not mention anything about generator testing coverage. However, it is our understanding the Brooklyn VA Medical Center currently requires Saturday overtime generator testing no less than monthly to be included in the contract. Can the facility confirm that this is still a requirement in the upcoming contract?

Ans: It is not a requirement in this upcoming contract.

1. Page 58 of the solicitation states that the Technical Capability Volume cannot exceed 10 pages, please confirm that coversheets, and Table of contents pages will not be included in the page count.

Ans: The cover sheet and table of content will not count as part of the 10 pages technical capability.

1. Can the facility confirm that all references to, and requirements thereof, the “Contractor” within the solicitation refers to the Prime Contractor and not any Subcontractors that may be used?

Ans: Contractor refers to “prime contractor”.

1. Page 10, Section 3.5: Are Category 1 / annual tests and Cat 5 tests to be conducted by the elevator contractor, because it states it is to be done by a third party company and the elevator firm is to assist only; and if we need to conduct them, can we utilize the on-site guy as part of the team?

Ans: Possible as long as it does not interfere with any issues that might come up where the mechanic needs to address ASAP.

1. It says to provide 24/7 service calls and within certain times, yes of course, but are they included on overtime in the monthly price, or are they billable?

Ans: Considered as OT in the monthly price, the nature of the contract is such that off hours service calls etc. are a frequent occurrence and should be expected.

No further questions permitted.