36C24221Q0363.docx

Combined Synopsis-Solicitation for Commercial Items:

Bed Rental Equipment

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice W065 Bed Rental Equipment 14424 36C24221Q0363 01-20-2021 14:00

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

532490 Department of Veterans Affairs 400 Fort Hill Ave.

Canandaigua NY 14424 Contract Specialist Lisa Harris Lisa.Harris4@va.gov Lisa.Harris4@va.gov VA New Jersey Healthcare System East Orange Campus and Lyons Campus 385 Tremont Ave East Orange, NJ 07018

07018

USA

https://www.va.gov Department of Veterans Affairs Homepage Lisa.Harris4@va.gov Lisa.Harris4@va.gov Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-02. Updated through FAC 2021-02 effective 11/23/20; and Acquisition Policy Flash 21-06 effective 11/16/20.

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $35.0 Million.

The FSC/PSC is W065.

The VA NJ Medical System, East Orange Campus: 385 Tremont Avenue, East Orange, NJ 07018 and Lyons Campus: 151 Knollcroft Road, Lyons, NJ 07939 is seeking to rent specialty bed and mattress equipment.

All interested companies shall provide quotations for the following:

Supplies/Services

Total Base Year:

Total Option Year One:

Total Option Year Two:

Total Option Year Three:

Total Option Year Four:

Base and All Options Total:

STATEMENT OF WORK

BED RENTAL- VA NEW JERSEY HEALTH CARE SYSTEM

1. SCOPE OF WORK: The Vendor shall provide bed rental equipment to the VA New Jersey Health Care System (VANJHCS), East Orange Campus, 385 Tremont Avenue, East Orange, NJ 07018, and Lyons Campus, 151 Knollcroft Road, Lyons, NJ 07939.

2. PERFORMANCE PERIOD: This is a firm-fixed contract. This contract will be for one base year plus four (4) option years.

3. RENTAL EQUIPMENT SPECIFICATIONS: The following items will be delivered as needed:

a) Pulsation LAL Mattress System CLC USE - Two Modes of Therapy Static LAL & Pulsation LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2"Foam Base for Comfort and Security, Fowler Feature for Seat Inflation when Head is Elevated, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, Static Mode Diffuses 100 Liters of Air Per Minute, 600 lb. minimum Weight Capacity or equivalent functioning model.

b) Bariatric Bed System - Fully Electric Bed, One Step Lock Brake System & Steer, Cardiac Chair Position, Trendelenburg and Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (Bed Exit Alarm/Nurse Call Interface and Scale), Removable 3 Position Side Rails - Up, 45° and Down, Pressure Redistribution Mattress, Head Angle Indicator (V.A.P), Deck Low 15”: Deck High 30", Sleep Deck Width Retractable from 48" to 39", Sleep Lengths: 80", 86” or equivalent functioning model.

c) Bariatric Patient Repositioning System - Repositioning Pulsate Mattress System, Expandable Deck Width 39” – 42”- 48”, 80” & 86” Deck Length, 15” Deck Low 30”, In Bed Scale with 30 Day Weight History, 3 Stage Bed Exit Alarm System, Protocol Timer, Trendelenburg and Reverse Trendelenburg, Anti-Microbial/Anti-Bacterial Head/Foot boards and Side Rails, Multi-Language Display with Voice Recordable Alerts, Cardiac Chair Position, Full Frame Trapeze, Mattress Reposition System 39” Width Expandable to 48”, Push Button Drive Unit allows for 8-10 repositioning events per sheet, Safe Working Load 750 lbs., Positioning Sheets, Two modes of therapy Immersion LAL & Pulsation LAL, Adjustable Pulsation Cycle Times with Feedback Sensor, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2” Foam Safety Base, CPR Emergency Release, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover or equivalent functioning model.

d) Power Drive Option – Bariatric Bed Power Drive unit with joystick control, forward, reverse and turn controls, with speed control settings and audible alert notification, 1,000 lbs. minimum capacity or equivalent functioning model.

e) Full Frame Trapeze – Bariatric A-Frame Trapeze w/repositioning bar, 850 lbs. minimum capacity or equivalent functioning model.

f) Ultra-Low Bed - Fully Electric Bed, One Step Lock Brake System & Steer, Trendelenburg & Reverse Trendelenburg Functions, Cardiac Chair Position, Electronic Bed Control with Combined Synopsis-Solicitation for Commercial Items:

Bed Rental Equipment

Emergency CPR, Deck Low 7.5": Deck High 31", Sleep Deck Width 35" with Sleep Deck Length 82", 850 lb. minimum Weight Capacity or equivalent functioning model.

g) Bariatric Ultra-Low Bed - Fully Electric Bed, One Step Lock Brake System & Steer, Trendelenburg & Reverse Trendelenburg Functions, Cardiac Chair Position, Electronic Bed Control with Emergency CPR, Deck low 7.5": Deck high 31", Sleep Deck Width 39", Bed Deck Length 82", 850 lb. minimum Weight Capacity or equivalent functioning model.

h) Low Bed - Fully Electric Bed, Trendelenburg & Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Bed Notification System (Bed Exit Alarm/Nurse Call Interface, Protocol Timer and Scale with 30 day weight History), Independent Lock-Out Feature and Bed Functioning Controls at Foot End & Hand Control, Head Angle Indicator (V.A.P), Electronic Bed Control with Emergency CPR , Deck Low 9": Deck High 31", Sleep Deck Width 35" and Sleep Deck Length 82", 850 lb. minimum Weight Capacity or equivalent functioning model.

i) Bariatric Low Bed - Fully Electric Bed, Trendelenburg & Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Bed Notification System (Bed Exit Alarm/Nurse Call Interface, Protocol Timer and Scale with 30 day weight History), Independent Lock-Out Feature and Bed Functioning Controls at Foot End & Hand Control, Head Angle Indicator (V.A.P), Electronic Bed Control with Emergency CPR , Deck Low 9": Deck High 31", Sleep Deck Width Expandable 39”-42”-48”" and Sleep Deck Length 82", 850 lb. minimum Weight Capacity or equivalent functioning model.

j) Med/Surg Bed- Fully Electric Bed, Trendelenburg & Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Bed Notification System (Bed Exit Alarm/Nurse Call Interface, Protocol Timer and Scale with 30 day weight History), Auto Retraction, Independent Lock-Out Feature and Bed Functioning Controls at Foot End & Hand Control, Head Angle Indicator (V.A.P), Electronic Bed Control with Emergency CPR , Deck Low 17": Deck High 31", Sleep Deck Width 35" and Sleep Deck Length Expandable 80” - 88", 550 lb. minimum Weight Capacity or equivalent functioning model.

k) Pulsation LAL Mattress System - Two Modes of Therapy Static LAL & Pulsation LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2” Foam Base for Comfort and Security, CPR Emergency Feature, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 35" width Available as Mattress or Overlay, 600 lb. minimum Weight Capacity or equivalent functioning model.

l) Alternation LAL Mattress System - Static LAL or Alternating LAL Capable with 8 Comfort Settings, Variable Cycle Times from 3 Min. to 20 Min. in One Minute Increments, 1 in 3 Alternation, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in2” Foam Base for Comfort and Security, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 35" Standard Width, 600 lb. minimum Weight Capacity or equivalent functioning model.

m) Immersion & Alternation Therapy LAL Mattress System - Five Therapy Modes: LAL, Alternate, Alternate w/LAL, Immersion, and Immersion w/LAL, 1 in 2 Alternation, Foam Safety Pad, Transport Mode, Auto Adjusts Pressure Based on Height /Weight, CPR Release, 600 lb. minimum Weight Capacity or equivalent functioning model.

n) Bariatric Immersion & Alternation Therapy LAL Mattress System 39” - Five Therapy Modes: LAL, Alternate, Alternate w/LAL, Immersion, and Immersion w/LAL, 1 in 2 Alternation, Foam Safety Pad, Transport Mode, Auto Adjusts Pressure Based on Height /Weight, CPR Release, 900 lb. minimum Weight Capacity or equivalent functioning model.

o) Bariatric Immersion & Alternation Therapy LAL Mattress System 42” - Five Therapy Modes: LAL, Alternate, Alternate w/LAL, Immersion, and Immersion w/LAL, 1 in 2 Alternation, Foam Safety Pad, Transport Mode, Auto Adjusts Pressure Based on Height /Weight, CPR Release, 900 lb. minimum Weight Capacity or equivalent functioning model.

p) Bariatric Immersion & Alternation Therapy LAL Mattress System 48” - Five Therapy Modes: LAL, Alternate, Alternate w/LAL, Immersion, and Immersion w/LAL, 1 in 2 Alternation, Foam Safety Pad, Transport Mode, Auto Adjusts Pressure Based on Height /Weight, CPR Release, 900 lb. minimum Weight Capacity or equivalent functioning model.

q) Immersion & Pulsation Therapy LAL Mattress System - Specifically Designed for Patients Undergoing Surgical Repair of Pressure Ulcers, Immersion Mode Promotes Proper Envelopment and Immersion to Effectively Manage Microclimate, Indicated for the Prevention and Treatment of Pressure Ulcers, Full Thickness Burns, Skin Grafts and Reconstructive Flaps, SW Immerse is a Full Mattress Replacement with Two Therapy Modes: Pulsation w/LAL and Immersion w/LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Auto Firm, Auto Fowler Feature, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2” Foam Base for Comfort and Security, CPR Emergency Feature for Rapid Deflation, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 35” x 80”x 10”, 600 lb. minimum Weight Capacity or equivalent functioning model.

r) Bariatric Alternation LAL Mattress System 39” - Static LAL or Alternating LAL Capable with 8 Comfort Settings, Variable Cycle Times from 3 Min. to 20 Min. in One Minute Increments, 1 in 3 Alternation, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in2” Foam Base for Comfort and Security, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 39" Width, 1,000 lb. minimum Weight Capacity or equivalent functioning model.

s) Bariatric Alternation LAL Mattress System 48” - Static LAL or Alternating LAL Capable with 8 Comfort Settings, Variable Cycle Times from 3 Min. to 20 Min. in One Minute Increments, 1 in 3 Alternation, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in2” Foam Base for Comfort and Security, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 48" Width, 1,000 lb. minimum Weight Capacity or equivalent functioning model.

t) Bariatric Immersion & Pulsation Therapy LAL Mattress System 42” - Specifically Designed for Patients Undergoing Surgical Repair of Pressure Ulcers, Immersion Mode Promotes Proper Envelopment and Immersion to Effectively Manage Microclimate, Indicated for the Prevention and Treatment of Pressure Ulcers, Full Thickness Burns, Skin Grafts and Reconstructive Flaps, SW Immerse is a Full Mattress Replacement with Two Therapy Modes: Pulsation w/LAL and Immersion w/LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Auto Firm, Auto Fowler Feature, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2” Foam Base for Comfort and Security, CPR Emergency Feature for Rapid Deflation, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 42” x 80”x 10”, 1,000 lb. minimum Weight Capacity or equivalent functioning model.

u) Defined Perimeter Mattress – Fall Prevention Surface- Dual Core Foam Construction for Pressure Redistribution, Top Cover 70 Denier Butyl backed with Defined Perimeter, Nylon Taffeta, 360 Degree Zipper, Bottom Cover Non-Skid, Fire Barrier, Top Core 3" Medical Grade Convoluted Foam, Bottom Core 3" Medical grade Polyurethane Foam Base, 35" Width x 82" Length, 500 lb. minimum Weight Capacity or equivalent functioning model.

v) Bariatric Bedside Recliner – Mobile Recliner with Push Bar, High Density Foam Seat and Back, Quick Release, Break-Away Footrest, 30” Seat Width, 750 lb. minimum Weight Capacity.

4. Work in conjunction with Bed Flow Coordinator(s) (a staff member with clinical background) to coordinate rental equipment with inpatient admissions and bed assignments. Assisting with equipment needs and processes for prioritization and decision-making to ensure safe patient care during periods of high demand for rental inpatient beds. Coordinating rental product removal with the discharge of hospital patients.

a) All rental items delivered would be clean, sanitized, and ready for immediate patient use utilizing specified and traceable infection control and quality control guidelines as set forth by JACHO standards for both pre‐delivery inspection (PDI) and pre‐ maintenance inspections (PMI).

5. DELIVERY LOCATIONS:

VA New Jersey Healthcare System, 151 Knollcroft Road, Lyons, NJ 07939 or VA New Jersey Healthcare System, 385 Tremont Avenue, East Orange, NJ 07018.

6. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

All Bariatric and Standard equipment must be inspected by Biomed personnel prior to placing in service and must meet FDA compliance and the Department of Veterans Affairs Safe Patient Handling requirement. All bed frames greater than 80” in length must have equivalent size mattress. Mattress covers for low air loss mattresses will be replaced as needed. Vendor shall remove trash and all debris from installation and packing materials. Operator Manuals to be provided to users and Service maintenance as needed on rental equipment. Multiple surfaces to meet various patient needs (Pulse, Alternate, Immersion & Rotation).

a) SCHEDULE FOR DELIVERIES: Beds shall be delivered by the Vendor to all locations within four (4) to twenty-four (24) hours. Vendor will deliver standard and Bariatric beds, Mattresses, Advanced Patient Care products and accessories as requested in the styles and quantities needed. DDDDD

b) SCHEDULE FOR RETURNS: Equipment to be returned will be picked-up in 24 hours unless mutual agreement to hold in event unusual circumstances and delivery will be within same day if request is made by 12 noon. If the request is made after 12 noon, delivery is expected by 12 noon of the following day. Broken equipment must be picked-up as soon as possible.

7. MAINTENANCE: Vendor will provide manufacturer's cleaning instructions and ensure all rental property is cleaned and decontaminated prior to bringing to VANJHCS and must be tagged with name of Vendor for ownership/identification purposes.

8. TRAINING/IN-SERVICE: Two (2) Operator trainings per product category of covered equipment conducted for staff upon request 24/7 five (5) days per week Monday through Friday excluding holidays.

9. HOURS OF WORK: Beds will be delivered on an as needed basis for patients per request of the Wound Care Team or Clinical Coordinators. National holidays observed by the Federal Government are as follows:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.

10. IDENTIFICATION/PARKING: The Vendor's employee(s) shall wear visible identification at all times while on the premises of the VANJHCS. It is the responsibility of the Vendor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section.

11. PERMITS AND RESPONSIBILITIES: The Vendor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Vendor shall ensure that all employees receive the mandatory training, as required by OSHA, JACHO, etc., and shall comply with all standards and/or requirements.

12. CONTRACTING OFFICER REPRESENTATIVE (COR): The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the Vendor.

13. CONDUCT OF PERSONNEL: The Vendor shall be responsible for the performance and conduct of its employees. Personnel employed by the Vendor in the performance of this SOW or any representative of the Vendor entering the VA premises shall be subject to inspections by the Government as deemed necessary.

14. CHANGES TO CONTRACT: The Contracting Officer is the only person authorized to modify the terms and conditions of the requirement once the contract has been awarded.

The contract period of performance is 02/01/2021 – 01/31/2022 with the provision of four (4) option years.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JUN 2020), applies to this acquisition. All offers must reference:

1) The solicitation number 36C24221Q0363;

2) The time specified in the solicitation for receipt of quotations;

3) The name, address, and telephone number of the quoter;

4) Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete

5) Terms of any express warranty;

6) Price should be for all services detailed on the pricing schedule of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

7) “Remit to” address, if different than mailing address;

8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

9) Acknowledgment of Solicitation Amendments;

10) Past performance information, and

11) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

(End of Addendum to 52.212-1)

1. The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applied to this acquisition.

(a) Award shall be made to the contractor whose quotation offers the best value to the government considering: 1) Technical Capability; (2) Price; and (3) Past Performance.

(1) Technical capability - Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all the requirements of the SOW including specifications (make and model) of equipment with brochure.

a. Technical Proficiency: Contractor shall submit a proposal that demonstrates its understanding of the requirement in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated.

b. Technical Experience: Contractor shall supply documentation on 3 – 5 contracts in the past 5 years where they performed work of similar size and complexity.

c. Management Capability: Must include a Point of Contact (both Prime and Sub-Prime) for scheduling purposes, urgent requests and issues, should they arise.

(2) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

a. Options: The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(3) Past Performance: The offeror shall provide 3-5 instances of past experience of similar scope within the past 5 years. The contractor shall be a firm regularly engaged in the rental of specialty bed frames and surface/mattress equipment for use in healthcare. Individuals with no past performance shall receive a neutral rating for this evaluation factor.

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (NOV2020)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

3. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” OCT 2018 applies to this acquisition. The following clauses are incorporated into Addendum to FAR 52.212-4:

52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (DEVIATION AUG 2020)

1. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Commercial Items (NOV 2020) [JUL 2020] [(DEVIATION)]

The following subparagraphs of FAR 52.212-5 are applicable:

The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation.

The Wage Determination for these localities are:

WD No. 2015-4210 Revision 14 WD No. 2015-4212 Revision 14 21030 - Material Coordinator $25.22 + $4.22 = $29.44 21050 - Material Handling Laborer $14.58 + $4.22 = $18.80 21071 - Order Filler $16.41 + $4.22 = $20.63 21210 - Tools and Parts Attendant $18.12 + $4.22 = $22.34 21410 - Warehouse Specialist $18.12 + $4.22 = $22.34 31361 - Truckdriver Light $19.53 + $4.22 = $23.75 31362 - Truckdriver Medium $20.63 + $4.22 = $24.85 15090 - Technical Instructor $31.05 + $4.22 = $35.27

All quoters shall submit the following: one copy of technical capability, pricing, and past performance with an additional redacted copy.

This is an open market Total Small Business Set-Aside for Wastewater Plant Lab analysis services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 2:00 PM EST, January 20, 2021. The Government shall only accept electronic submissions via email at lisa.harris4@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will not be accepted.

Any questions or concerns regarding this solicitation should be forwarded to the Contract Specialist, Lisa Harris, via email: lisa.harris4@va.gov.

See attached document: WD No. 2015-4212 - Revision 14.

See attached document: WD No. 2015-4210 - Revision 14.