36C24220Q0955.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S207 Integrated Pest Management Services 10010 36C24220Q0955 08-21-2020

3PM

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

561710 Department of Veterans Affairs Network Contracting Office 2 NY Harbor Healthcare System 423 East 23rd Street New York, NY 10010 Contracting Officer Monique Paltan Monique.Paltan@va.gov Department of Veterans Affairs NY Harbor Healthcare System 3 Campuses (Manhattan, Brooklyn & St. Albans) 423 East 23rd Street New York

NY

10010

USA

COMBINED SYNOPSIS/SOLICITATION FOR INTEGRATED PEST MANAGEMENT SERVICES AT NY HARBOR HEALTHCARE SYSTEM, NY

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13 - “Simplified Procedures for Certain Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract-Opportunities at beta.SAM.gov on RFQ reference number 36C24220Q0955.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07.

(iv) This procurement is being issued as Service-Disabled Veteran Owned Small Business (SDVOSB) set aside open market solicitation. The North American Industry Classification System (NAICS) code is 561710 Exterminating and Pest Control Services with a small business size standard of $12 Million.

(v) This is an indefinite delivery indefinite quantity requirement. The guaranteed minimum award amount for this contract for Pest Birds services is 5 Jobs. The guaranteed minimum award amount for this contract for Wildlife and Other Vertebrate Pest services is 5 Jobs. The guaranteed minimum award amount for this contract for Rodent services is 5 Jobs. The guaranteed minimum award amount for this contract for Bed Bugs services is 5 Jobs. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount.

Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 10/01/2020 through 09/30/2025.

Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 09/30/2025.

The Contractor shall provide pricing to provide Integrated Pest Management Services. Table is optional. Contractors can use their own pricing table but must ensure each Option Period is priced separately. See table below:

PRICING FOR: Integrated Pest Management Services

Total Base Year:

Total Option Year 1:

Total Option Year 2:

Total Option Year 3:

Total Option Year 4:

Base and All Options Total:

(vi) Description of requirement:

See attached Statement Work (SOW).

Period of Performance: The Base Period of Performance (POP) will be 1 year from 10/01/2020 with the provision of 4 Options Years. The planned services will be via a yearly contract period. A Base Contract Period with be set up with the option to renew the contract on a yearly basis for at least 4 additional years (Options 1 - 4).

Contracting Office Address:

VISN 2 Network Contracting Office – Manhattan NY Harbor Healthcare System 423 East 23rd Street New York, New York 10010

Place of Performance:

Department of Veterans Affairs NY Harbor Healthcare System 3 Campuses (Manhattan, Brooklyn and St. Albans) 423 East 23rd Street New York, New York 10010

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. All offers must reference:

1) Solicitation number for this requirement as 36C24220Q0955

2) The time specified in the solicitation for receipt of offers;

3) Name, address and telephone number of offeror; Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete;

4) Terms of any express warranty;

5) Price should be for all services detailed in section “v” of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

6) “Remit to” address, if different than mailing address;

7) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

8) Acknowledgement of any solicitation amendments;

9) Past performance information;

10) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation will be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items (OCTOBER 2014), applies to this acquisition.

(a) Award shall be made to the contractor whose quotation offers the best value to the government, considering technical capability, past performance, and price. Technical Capability is more important than past performance and price. However, price will become significantly more important as technical capability approach equality. All sub-factors under technical capability are of equal importance. Past performance is less important than price.

The following factors shall be used to evaluate offers.

(1) Technical Capability: Technical capability is defined as an offeror’s ability to satisfy the solicitation’s requirements, providing the highest quality service to the specified facilities. Contractor shall provide a maximum 10-page capability statement demonstrating their ability to meet all of the requirements of the Statement of Work (SOW). Contractor shall provide an Integrated Pest Management plan.

A) Technical Proficiency: Contractor shall submit a proposal that demonstrates its understanding of the requirement in accordance with the Performance Statement of Work (SOW) and the extent to which potential risks are identified and mitigated.

B) Contractor Experience: The offeror shall provide 3-5 instances of past experience similar in nature, scope, complexity, difficulty and size to that which will be supplied under the prospective contract contemplated by this solicitation.

C) Quality Control Plan: The offeror’s Quality Control Plan shall include the details described in the Performance Work Statement section of this solicitation.

D) Licensing/Certifications: The contractor shall provide proof that they are licensed in New York State to conduct business in Pest Control Management, and conform to the most current revision of the “Rules and Regulations of the New York State Department of Health” as well as Federal, EPA, JCAHO, OSHA and GEMS regulations.

(2) Past performance: Contractor must provide three references for contract of similar scope and magnitude to be evaluated. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contractors Past Performance shall also be reviewed in PPIRs; Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price: The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(End of Provision) This requirement includes options executed under FAR 52.217-8. The government will evaluate prices for the option under FAR 52.217-8 by using the last year’s option prices to calculate the price for six months of efforts and adding that amount to the base and other option years to arrive at the total.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (OCT 2018), applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement, the applicable wage determination is attached to this combined synopsis/solicitation

The Wage Determination for this locality is WD No.: 2015-4188, Revision No.: 16, Date of Last Revision: 04/20/2020. The Occupation Code description that applies to this Solicitation is 99410 Pest Controller. The following occupation code, the rate must be detailed in the response for all pricing where labor hours are changed.

Occupation Description Rate H&W EO Uniform Allowance 99410 Pest Controller $20.56 $4.22 $0.67 $25.45

See attached Wage Determination.

(xiv) N/A

(xv) This is an open-market total Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside combined synopsis/solicitation for Integrated Pest Management Services at the NY Harbor Healthcare System VA Medical Center as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer that terms and conditions are acceptable without modification, deletion or addition.

Submission shall be received not later than 3:00 PM EST, Friday, August 21, 2020. The government shall only accept electronic submissions via email, please send all quotations to Monique.Paltan@va.gov. RFI’s will not be accepted after Thursday, August 13, 2020 at 12:00 PM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Monique Paltan, Contracting Officer, (212) 686-7500 Ext 6090; Monique.Paltan@va.gov.

STATEMENT OF WORK

1. BACKGROUND: Department of Veterans Affairs, New York Harbor Healthcare System (NYHHS) is seeking Integrated Pest Management (IPM) services for 12 months for each of its 3 campuses (Brooklyn Campus, New York Campus and St Albans Community Living Center).

Integrated Pest Management Services involve the implementation of an Integrated Pest Management (IPM) plan which will achieve long term environmental sound pest suppression using a wide variety of technological mechanisms and management practices. The IPM shall properly mitigate and address the pest infestations that are occurring (or that are expected to occur) at the facility.

The intent of the IPM program is to control and/or eliminate, pests, insects and rodents detrimental to the health and welfare of VA Medical Center patients, employees and visitors.

2. PLACE OF PERFORMANCE:

1) Manhattan Campus 423 E 23rd Street New York, NY 10010 Manhattan VA

2) Brooklyn Campus 800 Poly Place Brooklyn, NY 11209

Brooklyn VA

3) St. Albans Community Living Center 179-00 Linden Blvd Jamaica, NY 11425

St. Albans VA

3. SCOPE: The contractor shall provide all labor, supervision, supplies, materials, equipment and transportation to develop and implement an integrated pest management (IPM) plan for the interior and exterior of the New York Harbor Healthcare System three (3) campuses. All three (3) campuses will be serviced three (3) times per week. Contractor shall ensure the three (3) times per week service for Integrated Pest Management addresses the following:

1. Training staff on avoiding enticing pests into an area such as now eating at one’s desk and leaving the crumbs.

2. Inspection and identifying issues allowing pests into an area such as loose baseboards, missing ceiling tiles etc.

3. Identifying and treating for the identified pests.

4. Follow-up with re-inspection to verify the effectiveness of the treatment.

Services shall be required to be done in a manner that ensures the health and general well-being of patients, staff, and visitors. All infestations will be addressed until complete elimination of pests.

All work is to be performed by qualified/certified applicators in accordance with all requirements and regulations, Federal, State and local, governing the service requested and in accordance with the contractor’s Procedures Manual and Quality Control Manual. The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment.

All work associated within this Statement of Work shall be completed during normal business hours, unless otherwise noted by emergency. Normal business hours are typically 7:00 AM to 4:30 PM, Monday through Friday, exclusive of Federal Holidays (or other mutually agreed upon time) on the designated day as agreed upon by the COR and the Contractor.

4. SPECIFICATIONS:

Contractor shall utilize proper disposal methods for all products/containers which may be in effect for the area where the work under the contract will be performed. Contractor shall provide an Integrated Pest Management (IPM) plan which the contractor will execute in performance of this requirement.

The PM requires approval by the COR prior to implementation. The contractor’s IPM plan shall include but is not limited to the following:

4.1 Inspections: Contractor shall provide at all properties:

· Inspection to determine which pest management measures are appropriate and required.

· Recommendation of environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommended engineering practices that limit entry of pests.

· Recommendation of general structural changes to eliminate pests.

· Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests, i.e. insect electrocution devices, traps, caulking, air screens, etc.

· Collection and disposal of all pests.

· Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

· Inspect for general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

· Inspect for flying insect pests (i.e., housefly, stable fly, blow flies, etc.).

· Inspect for predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, ect.).

· Inspect for stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, frog, beetle, grain moths etc.).

· Inspect for mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

· Inspect for pest birds (i.e., pigeons, sparrows, blackbirds, etc.). Non-lethal methods of control and removal are required.

· Inspect for other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.). Non-lethal methods of control and removal are required.

· Inspect for wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles etc)

· Inspect for aquatic pests (i.e., mosquito larva/pupae, algae etc.).

Contractor shall provide a written inspection report which details the conditions found, including pest types, structural issues and sanitation issues. The contractor shall recommend appropriate actions that are consistent with Federal, State and local Board of Health Departments, JCAHO, OSHA and GEMS.

5. SPECIFIC AREAS: Contractor shall inspect the below specific areas at all three (3) NYHHS campuses. A detailed service report shall be submitted to the Environmental Management Services Department after each inspection.

· employee locker and break rooms,

· janitorial closets

· laundry rooms

· food service areas (kitchens, storerooms),

· Canteen and retail store,

· vending machine areas,

· food service carts,

· patient wards,

· exam rooms,

· intensive care wards,

· surgical suites,

· dialysis rooms,

· autopsy rooms,

· floor drains,

· sinks, and trash dumpsters.

6. OTHER SPECIFICATIONS:

6.1 Cockroach Elimination

The Contractor is required to provide regular recurring treatment to the following areas:

· Food service areas (kitchen storerooms), restaurants, snack bars, vending machine areas

· housekeeping aid closets

· utility rooms

· patient bathroom facilities

· other areas throughout the facility where conditions exist that are generally considered breeding grounds for roaches.

This does not limit the Contractor to only these specific sites but indicates these must be included in the treatment schedule along with other areas the Contractor determines as sites for regular treatment.

If cockroaches are present, the contractor shall discretely apply the necessary bait, residual, contact, and dust insecticides into cracks and crevices and voids where cockroaches may hide. Residual, dust, or contact insecticide treatments will be limited to application within food service, cafeteria, break rooms, laundry, and common areas.

If cockroaches are present in sensitive areas such as patient rooms and medical units, bait must be placed out of the sight of staff members and patients. All baits must be odorless, non-flammable, non-corrosive, have no inhalation hazard and must be classified as category IV pesticides, the lowest EPA toxicity rating. Only the minimal amount of insecticide required shall be used and all materials will be EPA approved and applied according to the label, laws, and regulations. All insecticide applications must be recorded in the customer service report provided by the contractor.

6.2 Special Provisions: The following provisions shall be adhered to by the Contractor personnel in performing pesticide applications of the areas specified below:

6.2.1 Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served and while un-occupied.

6.2.2 Laundry: Treatment of these areas is limited to only times when production is not in progress and linen is covered.

6.2.3 Patient Occupied Areas: Contractor personnel shall utilize pesticides with as low a volatility and as odor free as possible in order to keep odor levels from affecting patients, staff members, and visitors in these areas.

6.2.4 Elevators: The Contractor personnel shall at no time while in the possession of pesticides or application equipment enter facility elevators which are occupied by food service equipment.

6.2.5 Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the Manager, Environmental Management Service prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitution can be made at any time without approval from the Manager, Environmental Management Service. The followings areas are considered Critical Areas:

· All Pharmacies

· Nutrition and Food Service

· Canteen or Vending Areas

· Intensive Care Units

· Respiratory Care Areas

· Medical Supply Distribution

· Sterile Processing Services

· All Patient Care areas at all three facilities (as identified by COR)

· Hoptel

· Laundry Areas.

When space treatment is required in these areas, the Ultra Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to 15 microns.

6.3 Other general structural arthropod pests

Contractor shall provide a plan for control and removal of all general structural arthropod pests (ants, carpet beetles, spiders, carpenter ants, carpenter bees, wasps, etc.). Contractor shall be responsible for mitigating any wasp or bee issues as needed.

6.4 Bed Bug

Contractor shall inspect the Medical Center for Bed Bugs, and if warranted, will provide an integrated Bed Bug service that includes the use of bed bug monitors, baits, and/or the use of liquid extermination. Contractor is required to respond to the VA within one hour of a call for Bed Bugs. In the event that Bed Bugs infiltrate the facility, the contractor and the government COR will coordinate to develop a removal plan.

6.5 Other predatory Pests

Contractor shall provide a plan for control and removal of all predatory pests (i.e., lice, fleas, mites, ticks, mosquitoes, scorpions, etc.)

6.6 Flying Insects

Contractor shall provide a plan for control and removal of all flying insect pests (i.e., house fly, stable fly, blow files, moths, cluster flies, sewage flies, etc.). Contractor shall apply fast acting residual insecticides monthly to fly resting surfaces, including garbage storage areas and building entryways. Fly bait will also be applied in inaccessible areas.

6.7 Birds

Contractor shall provide a plan for control and removal of all pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

In the event that birds become a nuisance around the Medical Center’s exterior or are nesting on or within the facility or any entrances, the contractor shall provide the necessary service which shall be comprised of exclusion and repellent techniques. In the event a bird(s) infiltrate facility, the contractor and the government COR will coordinate to develop a removal plan.

Non-lethal methods of control and removal are required.

6.8 Wildlife

In the event that wildlife such as raccoons, squirrels, skunks, possum’s, bats etc. are a nuisance around the Medical Center property, the contractor shall provide the necessary safe and humane services to alleviate such wildlife. In the event that wildlife infiltrate facility, the contractor and the government COR will coordinate to develop a removal plan.

6.9 Rodents

Contractor shall provide a plan for control and removal of all mice and rats (i.e., house mouse, field mouse, roof rat, norway rat, etc.).

Exterior: Contractor shall intercept and control rodents before they enter the facility, to the maximum extent practicable. Should a rodent get into the medical center or other building, contractor will take all necessary measures to eradicate. Contractor shall install and maintain sufficient bait stations and document placement on an equipment diagram. Contractor will service all bait stations monthly.

Interior: Contractor shall place and maintain sufficient interior wind up traps and will document placement on a rodent equipment diagram. Contractor will service these traps monthly. In addition, traps and glue boards will be used as needed and placed discretely.

A rodent diagram must be included in the service log book. All bait stations must be locked and secured. All traps and bait stations shall be dated during monthly inspection and log sheets will note the conditions found during the time of service All rodenticides or traps shall be placed only at times and in areas approved by the Manager, EMS or COR/s, and unused portions shall be recovered when requested by Manager EMS or COR/s or upon loss of effectiveness. The use of rodenticide shall be restricted to locations specifically approved by Manager EMS or COR/s.

6.10 Other Vertebrate Pests

Contractor shall provide a plan for control of all vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, snakes, rabbits, etc.). Non-lethal methods of control and removal are required.

6.11 All Other Types of Pests

Contractor shall provide a plan for control of the below pests:

· Control of stored product pests (i.e., sawtooth grain beetle, red/confused flour beetles, Trogoderma beetles, grain moths, etc.).

· Control of lawn and turf pests (i.e., sod webworms, Japanese beetles, larvae, armyworms, cutworms, wireworms, cinch bugs, ants, crickets, wasps, crabgrass, chickweed, broadleaf weeds, molds, blights, rusts, anthracnose, mildews, fungi, etc.).

· Control of shade tree and ornamental pests (i.e, aphids, scales, mealybugs, mites, weevils, leaf miners, caterpillars, borers, sawflies, chafers, bacterial diseases, fungi, etc.

· Control of wood destroying organisms (i.e., subterranean termites, fungi, wood boring beetles, etc.).

· Control of aquatic pests (i.e., mosquito larvae/pupae, algae, etc.)

Contractor is required to use all control methods except fumigation. Evaluation of control measures will be done via follow-up inspections.

Contractor shall provide COR with a copy of all Material Safety Data Sheets (MSDS) and a copy of all specimen labels for all pesticides to be used at this facility. COR will forward all information to Safety.

Material Safety Data Sheets (MSDS) of all chemicals anticipated for use during the life of the contract shall be provided with quote.

7. RESPONSE TIME:

The contractor shall respond verbally within one (1) hour of initial contact from Environmental Services Department and will work with the Medical Center’s Environmental Management Staff to negotiate and establish on-site response times based on severity levels of pest situations.

Response time shall be:

· one (1) hour for Level 1 Emergency Response (flies in operating room, ants in patient rooms, rodents in Medical Center, and major cockroach infestation or mice or bed bugs).

· within 24 hours for Level II Non-Emergency Response (flies in common areas or patient rooms, ant or cockroach sightings).

Contractor shall be available to be on-site within four (4) hours of requested service by the Contracting Officer Representative (COR).

8. FEDERAL HOLIDAYS: As stated in Section 3, Federal Holidays which are observed by the federal government are annotated below.

· New Year’s Day

· Martin Luther King’s Birthday

· President’s Day

· Memorial Day

· Independence Day -

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

9. AUTHORITY OF APPLICATOR(s): Certified applicators are required in the performance of the work under this contract. Each applicator designated by the Contractor to perform work under the contract will furnish a copy of his/her state certification (showing categories). This copy shall be furnished to the Contracting Officer (CO) and COR for approval and prior to reporting for work.

9.1 NOTE: Certification shall mean a current certificate of competency in pest management in any and all categories or sub-categories as identified by the state in which work is being performed under the contract. All other definitions are as defined in CFR 40 Subchapter E, Parts 162-180.

All applicator’s uniforms shall visibly show the individual’s name and the company name so as to be easily recognizable at all times. In cases where the Contractor has two or more persons reporting to work under the contract, one of these shall be designated as a supervisor and must be fully certified in all pest management categories in which work is to be performed. Non-certified employees may assist the supervisor in the performance of the work as long as they are in immediate contact with and visible to the supervisor. The supervisor will assume all responsibility for their work.

10. SCHEDULING: The Task and Frequency charts of Integrated Pest Management (IPM) as required on a monthly basis. Contractor shall provide a work schedule to the COR prior to the contract start date. The work schedule must be approved by the COR before work begins.

Pest management tasks shall be scheduled and performed on definite appointed days and in no event shall the Contractor carry on work outside regular agreed-upon working days or hours without prior approval of the COR. This service shall include scheduled treatments as well as treatment required as a result of VA complaint log register.

In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the work shall be rescheduled to a date and time satisfactory to the Contractor and the COR. Postponement will not reflect any penalties assessed to the Contractor, nor should there be any additional cost to the Government.

On each visit, the applicator(s) shall report to the Manager, Environmental Management Service, (EMS) prior to performing any work. The POC in Brooklyn is Debjit Rudra locate in Room 2-222; the POC in New York is Michael Taylor located in room 10139S and in St. Albans the POC is Herbert Jenkins located in room A135.

Contract shall submit a written service report after each visit. Service information will be recorded using an electronic documentation system that is used to generate onsite, easy-to-read reports.

11. CONTRACTOR COORDINATION OF WORK: The Contractor shall designate a person or persons who shall have the responsibility for coordination of the contract requirements with the Government’s Contracting Officer Representative (COR). The Contractor’s Coordinator shall assure that work schedules and written reports are properly transmitted to appropriate personnel to meet contract requirements.

12. SERVICE CALL BACK REQUIREMENT: Routine Service: The Contractor shall Respond within 12 hours after receipt of notification by the Manager, EMS or the COR/s; and, at no additional charge to the Government, re-treat previously treated areas when inadequate control (as per specifications) was obtained.

12.1 Unscheduled Service: The Contractor shall, respond within 24 hours after receipt of notification by the Manager, EMS or the COR/s; and, at no additional charge to the Government, perform Integrated Pest Management (IPM) services to correct the condition. Unscheduled visits must be approved by the COR/s.

12.2 Emergency Service: The Contractor shall, within one (1) hour after receipt of notification by the Manager, EMS or COR/s; and, at no additional charge to the Government, perform IPM services to correct the emergent condition. A pest emergency refers to any sighting that may have an immediate harmful impact to patients or staff, which if not treated immediately could jeopardize the health and safety of patients, staff, and visitors.

13. INTERFERENCE TO NORMAL FUNCTION: Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems and passage of facility patients, personnel, visitors, equipment and carts.

14. STORAGE OF PEST CONTROL MATERIALS: No pest control materials or equipment shall be stored or kept at the VA Medical Center when the applicator is not working.

15. DISPOSAL OF HAZARDOUS WASTES: The Contractor shall not dispose of any excess pesticide containers or any other materials contaminated by pesticides at any location on the medical facility premises.

16. LOG SERVICES: On each visit, services attended to control IPM complaints by the Contractor shall be recorded in the station’s complaint log book. This is located in the Environmental Management Safety office and shall follow the standard operating procedures identified.

17. REPORT OF SERVICE: Contractor personnel will sign in at the beginning of their scheduled work shift and out at the end of their work shift. This will be done at the Manager, Environmental at each of three (3) sites:

· Debjit Rudra – Brooklyn Campus (Room: 2-222)

· Michael Taylor, - New York Campus (Room: 10139S)

· Herbert Jenkins – St. Albans Campus (Room: A135) Contractor to provide a tentative Contractor itinerary for the tour of duty. Itinerary to be provided directly to the Manager, Environmental Management Service and COR for approval.

The Contractor personnel will complete and submit to the Manager, Environmental Management Service a medical facility provided Integrated Pest Management Operations Report. All Integrated Pest Management (IPM) services performed during the work shift shall be documented. Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances which pertain to any duties contained in the contract.

The Contractor will be required to furnish the VA Medical Center, prior to initial application of pesticides: Material Safety Data Sheets (MSDS), the trade names (if any) and chemical names of the chemicals used and a label showing the contents, the use strength of the chemical as applied and the antidote thereto. Contractor will furnish the same information each time he changes chemicals or products used in the performance of this contract. This information is required to be provided no more than one (1) week prior to any treatments to the Medical Service for emergency treatment in the event of ingestion of and/or contact with the material by humans.

18. RECORDS: The Contractor shall maintain a complete, orderly and chronological files copies of all reports as required by these specifications. A record of all call backs and treatments shall be kept by the Contractor indicating any difficulty experienced and the corrective measures taken to eliminate these difficulties. The file shall be available for inspection upon request and a copy of this complete file will be furnished to the VA Medical Center during the last month of the contract period.

19. SAFETY: In the performance of this contract, the Contractor shall take such safety precautions as the CO or COR may determine to be reasonably necessary to protect the lives and health of occupants of the building. The CO or COR will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all and any part of the work, and hold the Contractor in default.

20. LICENSES AND/OR PERMITS: The Contractor must have all necessary licenses and/or permits required to perform all work under the contract prior to submission of its quote. Contractor must comply with the pest control operations for the State of New York. Licensures and/or permits shall be provided with submission of quote.

20.1 Required Licensures:

- Pesticide Business Registration, NYS DEC

- NYS DEC 3A – Ornamentals, Shade Trees & Turf License

- NYS DEC 5B – Aquatic Insect & Miscellaneous Aquatic Organisms Control License Commercial Pesticide Applicator or Technician in New York state.

21. PERIOD OF PERFORMANCE: The Base Period of Performance (POP) will be for 12 months from10/01/2020 to 09/30/2021 with the provision of 4 Options Years. A Base Contract Period will be set up with the option to renew the contract on a yearly basis for 4 additional years (Options 1 - 4).

See attached document: Wage Determination IPM.

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