36C24220Q0031-013.pdf

Project Number: 528A5-17-536

6A Third Party Air Monitoring

WORK SCOPE

Existing Conditions:

The Canandaigua VAMC is located at 400 Fort Hill Avenue, Canandaigua, NY 14424. The layout is a campus with more than 30 buildings located on over 150 acres. Normal working hours are Monday – Friday 8:00am – 4:30pm. The first floor of building 6 is being fully renovated. As part of this renovation, all asbestos containing materials will be removed from the first floor to include, but not be limited to tile, mastic, and insulation. The scope of this work is to provide project and air monitoring services for this project.

Scope of Work:

The scope of this project is to provide a review of contractor certifications, compliance with regulations during abatement, air monitoring throughout the asbestos abatement and to provide a summary report include clearance certification. Daily logs will be submitted along with all chains of custody and sampling results as outlined in the regulations.

A CIH or Professional IH must oversee the work. A Professional IH is an IH who meets the definition requirements of AIHA; meets the definition requirements of OSHA as a "Competent Person" at 29 CFR 1926.1101 (b); has completed two specialized EPA approved courses on management and supervision of asbestos abatement projects; has formal training in respiratory protection and waste disposal; and has a minimum experience of four projects of similar complexity to this project and of which he/she served as the supervisory IH in at least three of these projects.

The contractor is to act as the supervisory IH on site. A PIH is acceptable in meeting this intent. This role is to be filled by the contractor’s PIH and not the VA’s PIH under this contract. The PIH on site needs to be a NYS certified project monitor.

The project will include air monitoring for abatement of the below approximate quantities:

• (1,300) linear feet of thermal system insulation including 2-3” diameter piping, mudded fitting insulation and pipe end sealant.

• (11,100) square feet of flooring and mastic

• (1,700) square feet of ceramic floor tile, grout, setting bed and assumed asbestos containing vapor barrier.

The CIH will; assure quality; adherence to the specification; resolve problems (in coordination with all key players to include the architect engineer); prevent the spread of contamination beyond the regulated area; and assure clearance at the end of the project. In addition, work includes performing the final inspection and testing to determine whether the regulated area or building has been adequately decontaminated. All air monitoring is to be done utilizing PCM/TEM. The CIH will perform the following tasks:

1. Establish background levels before abatement begins by collecting background samples.

Retain samples for possible TEM analysis.

2. Perform continuous air monitoring, inspection, and testing outside the regulated area during actual abatement work to detect any faults in the regulated area isolation and any adverse impact on the surroundings from regulated area activities.

3. Submit to the COR a daily log at the end of each day which includes, but is not limited to the following: Project Name, Project number, Dates, Site activity overview, time log of events with notes, list of all personnel on site along with confirmation of certifications, list of all personnel who visit the site, weather conditions, site pictures, and issues of note.

3. Perform unannounced visits to spot check overall compliance of work with contract/specifications. These visits may include any inspection, monitoring, and testing inside and outside the regulated area and all aspects of the operation except personnel monitoring.

4. Provide support to the VA representative such as evaluation of submittals from the Contractor, resolution of conflicts, interpret data, etc.

5. Perform, in the presence of the VA representative, final inspection and testing of a decontaminated regulated area at the conclusion of the abatement to certify compliance with all regulations and VA requirements/specifications.

6. Issue certificate of decontamination for each regulated area.

7. Provide immediate (within four hours of receipt) written and phone notice to the COR(s), VA

IH, and Infection Control regarding any sampling results that do not meet regulations. Work with the COR(s) and contractor to mitigate the issue and plan way forward.

8. Attend project meetings are required throughout the project at the CORs request.

9. Provide 50% of samples at an expedited turnaround (24 hours) and 50% of samples with a three-day max turnaround. Coordinate with the COR(s) as needed to verify which samples need to be expedited.

Code requirements:

All abatement will be in compliance with NYSCR 56. The abatement will also be in accordance with all applicable codes including Veterans Affairs standards which can be found at https://www.cfm.va.gov/til/. This will include, but not be limited to: Department of Veterans Affairs Design Manuals, VA Publications, and Construction Standards, National Fire Protection Code (NFPA), Life Safety Code, Underwriters Laboratory (UL), International Building Code IBC 2003, National Electric Code (NEC), and the VA Information Security Handbook 6500.6.

Specifications: Included in the attached specifications applicable to this work are the following:

• Division 01, General Requirements & Safety

• Division 02, Existing Conditions

Drawings/Source documentation:

• Asbestos abatement architect engineer drawings

• Construction Contract asbestos specifications

General Requirements:

• Where incidental work is required to accomplish work shown on the drawings, this work is implied and shall be included as part of the base bid.

https://www.cfm.va.gov/til/ https://www.cfm.va.gov/til/

• Prior to any work commencing in an area, the contractor shall notify the COR of his intention to work in the area and shall schedule a walkthrough with the COR.

• The contractor shall receive all deliveries of materials, equipment, tools, or other goods off station, and bring them to the job site. The Canandaigua VA shall not accept deliveries for project purposes.

• The contractor shall prepare and submit an excel spreadsheet listing all submittals required.

The worksheet shall be submitted by the contractor and reviewed and re-submitted as necessary.

• The contractor shall not proceed with any on-site work until the completion of the submittal process or approval to proceed from the CO and COR without completion of the submittal process. Not less than 14 calendar days shall be planned for COR review of each submittal.

Re-submittals shall be provided as required by the COR, and shall be treated as a new, separate submittal.

Submittals:

Submittals are required for all items outlined in the specification and include, but are not limited to the following major submittals:

Division Item

Staff organization chart showing all personnel who will be working on the project and their capacity/function.

02 Staff qualifications, training, accreditations, and licenses 02 Specifics of materials/equipment to be used 02 Submit laboratory licensing 02 Proof of contractor licensing 02 Proof of competent person training 02 Current fit test information 02 Certificate of Worker’s Acknowledgement for each worker

Affidavit of Medical Surveillance and Respiratory Protection for each worker

02 Asbestos Hazard Abatement Plan 02 State license for air monitoring 02 Copy of insurance policy 02 Daily logs (provide example as a pre-construction submittal)

Documentation of inspection of the regulated area (to be submitted during construction)

Completion submittals (02 82 11 – section 2.4.3 – to be submitted at construction or phase completion)

Anticipated Project Duration:

The total projected duration for these monitoring services is 45 work days based on an 8 hours day. Off hours work may be required on a case by case basis and the monitor will need to support off-tour times as well as extended work schedules (e.g. 10 hour days). The contractor will need to be prepared to start monitoring within one week of notice of abatement start. The contractor will need to be able to remobilize as is necessary to support throughout the project.