36C24220Q0011-001.docx

STATEMENT OF WORK (SOW)

Fire Extinguisher Inspection and Service WNY Healthcare System 3495 Bailey Avenue Buffalo, NY 14215

1. Background.

The Veterans Affairs Western New York Healthcare System (VAWNYHS) has a requirement for fire extinguisher inspection and repair for 513 extinguishers. The VAWNYHS intends to award a firm fixed price contract. The period of performance is October 1, 2019 - September 30, 2020 with provision of four (4) option years.

2. Scope.

Provide monthly and annual fire extinguishers inspections as well as fire extinguisher maintenance to comply with the latest edition of NFPA 10 Standard for Portable Fire Extinguishers for the VAWNYHS facilities at the following addresses:

a. Buffalo Veterans Affairs (VA) Medical Center 3495 Bailey Ave Buffalo, NY 14215

b. Batavia VA Medical Center 222 Richmond Ave Batavia, NY 14020

There are a total of 513 fire extinguishers.

3. Specific Tasks.

Provide comprehensive reporting of the inspection results and verification of compliance with NFPA 10 requirements for inspections and maintenance.

Services consist of, but are not limited to: the inspection, testing, preventive maintenance (recharging), and documentation of 513 portable fire extinguishers. All portable fire extinguisher inspections, tests, and maintenance performed under this contract shall comply with the NFPA 10, Standard for Portable Fire Extinguishers (Most Current edition) Chapter 7 Inspection, Maintenance, and Recharging and The Joint Commission’s Environment of Care standard (EC) 02.03.05 Elements of Performance (EP) 15 and 16.

Price to include monthly and annual inspections as well as 6-year and 12-year hydrostatic testing as required per NFPA 10. Contractor will provide a loaner fire extinguisher suitable for the type of hazard being protected and of at least equal rating when fire extinguishers are removed from service for maintenance or recharging.

*There will be 214 total that will come up for either a 6 or 12 year maintenance during the next (5) five years, 184 in Buffalo and 30 in Batavia .

The vendor personnel shall contact the Point of Contact (POC),to schedule a designated time to perform the inspection.

Normal hours of service are Monday through Friday from 8:00 a.m. to 4:30 p.m., excluding federal holidays. Federal holidays observed by the VA Medical Center are New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. This would also include any unforeseen emergency closures and any other day that the President declares a holiday.

4. Service Items List Services will be provided utilizing the Tiscor or equivalent electronic tracking system to schedule, track, document inspection and maintenance activities on fire extinguishers. Provide comprehensive reporting of the inspection results and verification of compliance with NFPA 10 requirements for inspections and maintenance.

Monthly and Annual Inspections shall occur on all extinguishers. All other tests (to include 6 year and 12 - year hydrostatic testing), on an as required basis during the five (5) year period of contract award.

Price to include:

· Monthly Inspections

· Annual Inspections

· 6-year Hydrostatic Testing

· 12-year Hydrostatic Testing

5. Performance Monitoring Contractor work will be evaluated each month by reviewing the comprehensive report provided by the contractor that details the services provided.

6. Security Requirements Contractor will not have any access to computer systems, patient information and data.

7. Identification/Parking The contractor’s employee(s) shall wear visible identification at all times while on the premises of the VA Medical Center. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section.

8. Permits and Responsibilities The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by NFPA,OSHA, JC, etc., and shall comply with all standards and/or requirements.