36C24219Q0102_0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 12-13-2018 N/A Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 To all Offerors/Bidders

36C24219Q0102 12-12-2018

X X X

Wednesday, December 19th at 12:00 pm X The purpose of this amendment is to answer question of proposed quoters to this solicitation and to provide Performance Work Statement (PWS) clarifications. Please see the attached.

The closing date of this solicitation has been extended to close on Wednesday, December 19, 2018 at 12:00 pm.

All other terms and conditions remain the same.

Janine Childs Contracting Officer

RFQ VA24219Q0102

Amendment A0001

Questions received from potential quoters, as well as answers provided:

Question 1: Is there an incumbent contractor currently performing these services or if this is a new requirement? If there is an incumbent, could I please find out the contractor name, contract number and price?

Answer: There is an existing contract. However, the information you are requesting is a Freedom of Information Act (FOIA) request.

Question 2: Can you please provide the previous contracts prevailing wage?

Answer: Archived Service Contract Act Wage Determinations can be found at https://www.wdol.gov/sca.aspx .

Question 3: I do not see a Form 1449 relating to this solicitation. Please advise.

Answer: A Form 1449 was not used for this solicitation.

Question 4: How can a site visit be arranged?

Answer: Described in section xiii of the solicitation document (page 5), it was noted that a site visit was scheduled for Monday, December 3rd at 2:00 pm. No other site visits will be scheduled.

Question 5: What is the frequency of service (days per week)?

Answer: Described in sections 4, 16 and 22 of the performance work statement (PWS), it notes cleaning requirements and frequency of service.

Question 6: Will the VA provide consumables (toilet paper, soap, etc.)?

Answer: The VA provides hand soap and hand sanitizer. The contractor is responsible to replace the low dispensers with VA provided hand soap and hand sanitizer, as needed. The contractor is to provide their own equipment and all other supplies/consumables. All EPA-approved hospital grade germicide/disinfectants, to include each of their Material Safety Data Sheets (MSDS), shall be provided within any quote received.

Question 7: Will there be an amendment posted with floor plans and floor break out?

Answer: See attached to note carpeted versus non-carpeted floors.

Performance Work Statement (PWS) Clarifications:

Please see attached PWS for highlighted changes that have been noted below.

Section 2 – Period of Performance:

The Period of Performance originally noted, January 1, 2019 through December 31, 2019 with four (4) option years that may be exercised at the discretion of the Government. However, this has been replaced to state:

February 1, 2019 through December 31, 2019 with three (3) option years, with the first option to being January 1, 2020, that may be exercised at the discretion of the Government Section 3 – Building Business Hours:

The original PWS stated that Contractor staff shall only be present in the facility during second shifts, 4:30 – 11:00 pm, with cleaning to medication room and nurse room to be cleaned from 3:30 – 4:30 pm. However, this has been replaced to state:

1. Contractor staff shall only be present in the facility during second shifts 3:30 – 10:00 pm. Most cleaning requirements shall be performed after normal business hours (from 3:30 – 10:00 pm).

2. Cleaning in the Medication room and Nurse room shall be conducted between 3:00 – 4:00 pm.

Section 4 – Special Requirements:

The original PWS noted, All “Emergency Type” cleaning performed during regular tour (3:30pm-11:30pm) will be done at the regular monthly rate for services. However, this has been replaced to state:

All “Emergency Type” cleaning performed during regular tour (3:30pm-10:00pm) will be done at the regular monthly rate for services.

Section 5 – Supervision:

Under this section, the following has been added:

a. The on-site Supervisor is authorized to be a working supervisor.

b. All supervisory/working leader personnel engaged in directing the work to be accomplished under this contract shall possess at least two (2) years of recent experience in directing medical facility cleaning type operations in a supervisory capacity for buildings of the approximate size to be cleaned under this contract. The on-site supervisory/working leader shall be fully conversant in English.

Section 16 – Cleaning Requirements and Quality Standard:

Under section A, Daily Cleaning Requirements for all areas, the below has been added.

1. A cigarette butt and garbage can are located under a shelter outside of the building. Both must be emptied daily. (Contractor shall provide all large & small can liners/garbage bags.)

2. Carpet runners are installed and removed seasonally by the VA. Care and maintenance by the contractor is limited to vacuuming on a daily basis.

Under section C, Monthly Cleaning Requirements for all areas, the below has been added.

1. Clean all baseboards

2. Clean walls and doors Section 17 – Reporting Requirements:

Monthly and Quarterly reports have been attached to this modification for use when submitting invoices.

Section 20 – Cleaning Standards:

Ceiling and related structures shall include sprinklers.

See attached document: P09 - PWS Janitorial Services 12.12.2018.

See attached document: Floor Plan - DTC to vendors.

See attached document: Monthly Checklist.

See attached document: Quarterly Checklist.