36C24218R0338-0003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITE

M 10A.

15C. DATE

SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE

SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-10-2018

NONE

Network Contracting Office (NCO) Department of Veterans Affairs Western New York Healthcare System 2875 Union Road, Suite 3500 Cheektowaga NY 14227 Department of Veterans Affairs Western New York Healthcare System Network Contracting Office/ATTN 90NCA 2875 Union Road, Suite 3500 Cheektowaga NY 14227 To all Offerors/Bidders

36C24218R0338 06-25-2018

X X X X

The purpose of this amendment is to answer vendor questions and update the Instructions to Offerors.

Please see the attached.

All other terms and conditions remain unchanged.

Allan Preston Contracting Officer

ATTACHMENT 1 – VENDOR QUESTIONS AND ANSWERS

Amendment A00003, Solicitation 36C24218R0338, Contract Residential Housing Services for VISN 2 Department of Veterans Affairs New York Health Care System.

Effective 7/10/2018 Vendor Questions received through July 9, 2018:

1. In the Instructions for Submission of Proposal, for Volume 1 Section A, it asks to complete Section E.3 and E.4. However E.3 and E.4 are not what is listed as a description. From what I can tell, it should be C.17 and E.11 respectively. I just want to confirm this is correct. ?

Response: Yes, this is correct E.3 should be C.17 52.209-7 and E.4 should be E.11 52.212-3 ********See the attached revision of the Instructions to Offerors, correcting the above errors.

2. The link to HHS OIG search does not work. Is there an updated link?

Response: Yes, please use the following link for your HHS OIG exclusion search: https://exclusions.oig.hhs.gov/

UPDATED INSTRUCTIONS TO OFFERORS

UPDATED INFORMATION IS HIGHLIGHTED

Basis for award – Proposals will be evaluated in accordance with the requirements of Federal Acquisition Regulation (FAR) Parts 15. When all proposal evaluations are complete, the Contracting Officer (CO), based on technical capability, price, past performance and socioeconomic program participation, will make an award to the offeror that provides the best value to the government.

Preparation of Proposals: The VA will not pay any costs incurred in preparation and submission of proposals.

INSTRUCTIONS FOR SUBMISSION OF PROPOSAL

The items identified below detail the criteria used to evaluate the offerors ability to meet the minimum needs of the Government for this contract work. Therefore, offerors should assure that their ability to meet or exceed the requirements identified in the RFP is adequately described in their offers. Failure to meet any one of these requirements may result in rejection of the offer.

An electronic copy of proposal, via email, shall be submitted in three (3) separate volumes and assembled and emailed as follows:

· There is a 10 MB cap on each email

· If you need to send more than one email per volume or section that is fine

· Make sure each email is titled as follows:

· 36C24218R0338 – Volume XX – Section XX – Email XX of XX

· Then in the body of the email list the number of attachments

· Once the entire package is submitted send a proposal submission email that summarizes all the emails for confirmation of receipt.

· Please include the number of emails sent and a list of all the attachments VOLUME I - PRICE PROPOSAL (One copy):- Section A – Administrative - Contractor shall return completed copies of the following:

· Completed blocks 30a, b and c of the RFP, Page 1, Standard Form (SF) 1449

· In doing so, the Offeror consent to the contract terms and conditions as written in the solicitation in its entirety.

· Section B.1 – Contract Administration Data - Complete section 1

· Section B.1 - Contract Administration Data Complete section 13

· Return and solicitation amendment to the original solicitation document, signed by the same official authorized the SF 1449

· Section B.2 – Special Contract Requirements - Complete section 1

· Section B.2 – Special Contract Requirements - Complete section 2

· Section B.3 – Special Contract Requirements – Provide Sub-contracting Plan (if applicable)

· Attachment D.1 - Quality Assurance Surveillance Plan (QASP)

· Page 2

· Page 6

· Attachment D.2 – Certification of Citizenship

· Attachment D.3 – Conflict of Interest

· Attachment D.4 – Socio Economic Status

· Complete C.17 – 52.209-7 – Information Regarding Responsibility Matters

· Complete E.11 – 52.212-3 – Offeror’s Representations and Certifications

Section B: – FACTOR 5 - PRICING Pricing shall be submitted as requested in the Schedule of Supplies/Services which comprise of the solicitation document. No price/cost information should be included in the technical proposal.

· The prices in the Schedule of Services are to be all inclusive of all services as stated in the Performance Work Statement

i. Insert proposed unit prices for each Contract Line Item Number (CLIN)

· Price will not be scored but assessed or traded against non-cost factors in order to determine the overall best value to the Government. Award will be made to the Offeror that represents the best value to the Government.

· The Contracting Officer will check the price for compliance with the RFP requirements, and evaluate for reasonableness by comparing the proposed price with the Independent Government Cost Estimate (IGCE) and the prices received in response to the solicitation, as well as any other method it deems appropriate.

· Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

· Offerors are not required to submit detailed pricing information with their initial offer. However, in order to adequately evaluate offers, it may be necessary for the Government to request a breakdown of the cost components that make-up the proposed price.

VOLUME II - TECHNICAL PROPOSAL (One Copy):

The offeror shall submit One copy of a detailed technical proposal in a format which clearly addresses the evaluation factors and sub-factors listed. Each response shall address each factor and sub-factor in the sequence listed below and in 52.212-1 and clearly identify which (sub) factor is being addressed. This is not intended to restrict answering in as much detail as the offeror deems necessary to adequately present and address each factor in the technical proposal. The offeror must identify any subcontractors proposed to be utilized for the provision of services required under this solicitation. All technical elements applicable to the utilization of subcontractors must be addressed in the technical proposal and detail provided. No cost/price information should be included in the technical proposal.

Section A - FACTOR 1 – TECHNICAL – FACILITIES & SITE CONTROL:

1. Description of the residential facility to be utilized in meeting the terms of the PWS. The description should include relevant information including the configuration of:

· Number of beds

· Sleeping quarters

· Bathrooms

· Laundry facilities

· Common areas

· Ease of access for Veterans (e.g., located on bus route, parking space proximity, handicap accommodations, facility location in relation to major highways)

2. Description of relevant information regarding the location of the building(s) in the community and proximity to public transportation and VA Medical Centers and/or VA Outpatient Clinics. Photos are encouraged.

3. Provide documentation of site control through ownership or lease. To include:

· Mailing address of the site

· Physical address of the site

· County where the site is located

4. Shall provide evidence of appropriate and current licensure from Federal, State and/or local authorities to operate a residential care facility.

5. Provide copy of current occupancy permit.

6. Provide evidence of sites conformity to the current Life Safety Code

Section B - FACTOR 2 –TECHNICAL – EXECUTIVE SUMMARY, KEY PERSONNEL & TECHNICAL EXPERTISE:

1. Offeror shall provide an organizational chart to include:

· Number of Personnel employed

· Employee Training Program

· Lines of Authority and Responsibility and Span of Control

· Organizational Relationships

· List of Key Personnel, including:

i. Name

ii. Title

iii. Phone

iv. Email

v. List and a copy of any Licenses and/or Certifications.

2. Offeror shall identify skill mix that will be utilized to fulfill the requirements of this contract, including the qualifications of all staff members in the organizational chart.

3. Offeror shall provide an overview of their company to include the following but not limited to:

· Background and organizational history

· Number of years of operation

· Description of services provided (past & present)

· Types of programs operated (past & present)

4. Offerors capability to begin contract performance within five (5) days after award.

5. Offeror shall provide a description of organizational competencies and/or areas of expertise in relation to the PWS, to include but not limited to:

· Ability to provide the full range of services outlined in the PWS

· Ability to provide therapeutic and rehabilitative services

· Ability to provide room and board

· Ability to provide meals

· Ability to provide laundry facilities

· Knowledge and understanding of the special needs of homeless Veterans, chronic or severe and persistent mental illness and substance abuse disorders

· Ability to provide transportation as needed

6. Offerors methodology and approach to providing residential treatment services and demonstrating positive outcomes in response to services rendered.

7. The Offeror shall demonstrate its expertise in providing the technical approach to the tasks described in the PWS to include but not limited to:

· Description of day-to-day project management

· Description of policies

· Provisions and policies for addressing time-sensitive client related issues

· Provisions and policies for addressing emergencies

· Description of process to ensure a positive outcome for the Veteran

· Description of process to ensure compliance and timeliness with the PWS and Quality Assurance Surveillance Plan (QASP) and demonstrate how the offeror will ensure the quality of the work and timeliness of the deliverables.

VOLUME III – PAST PERFORMANCE & SOCIOECONOMIC PROGRAM PARTICIPATION (One Copy):

Section A - FACTOR 3 - PAST PERFORMANCE:

Each Offeror will be evaluated on his/her performance under existing and prior contracts for similar services. Samuel S Stratton VAMC will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. Offerors shall submit the following:

A. Offeror shall demonstrate past performance by identifying a minimum of three (3) references for whom contracts of similar scope, size and complexity are either ongoing or were completed within the past three years. Each reference should be able to assess the contractor’s performance and provide information to VA regarding customer satisfaction. Include the following information:

(1) Company name and address

(2) Types of services performed

(3) Name, telephone number or e-mail address of responsible individuals who have firsthand knowledge of performance relative to the same type of services.

(4) Dates of contract performance

(5) Total contract value and;

B. Offerors shall provide their references with a copy of the Past Performance Survey (See Attachment D.5 Past Performance Questionnaire) and have it returned to the Contracting Contract Specialist by the response date. References and surveys should be emailed to Sally.Leitch@va.gov. Offeror’s should send any private sector references identified above a letter authorizing the reference to provide past performance information to the government.

a. D.5 Past Performance Questionnaire, C. In accordance with FAR 15.305, offeror’s without relevant past performance or for whom information is not available will not be evaluated favorably or unfavorably on past performance. However, the proposal of an offeror with no relevant past performance may not represent the most advantageous proposal to the Government D. Provide a description of any material legal proceedings against the Contractor by a Federal or state regulatory agencies that might impact a contract for these services.

a. If none, shall note not applicable E. The Contracting Officer’s determination of whether an offeror has acceptable past performance will be a subjective assessment based on information received from the contractor and it’s references. VA may also use information available in its own files; from electronic databases such as the Past Performance Retrieval System (PPIRS) or from any other source it deems appropriate.

Section B - FACTOR 4 - 852.215-70 – SOCIOECONOMIC PROGRAM PARTICIPATION:

Please read “VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned small business Evaluation Factors (DEC 2016 deviation)” very carefully and proceed with your answer.

To complete this factor see Section D Attachment D.4 Socioeconomic Sheet