36C24126Q0765.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

Network Contracting Office 950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Divianna Mathurin divianna.mathurin@va.gov 914-325-3258

PLACE OF PERFORMANCE

SPS Department

718 Smyth Road

Manchester, NH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set-aside for

SMALL BUSINESS

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 Employees.

The FSC/PSC is 6515.

Manchester VAMC’s Sterile Processing Services (SPS) Department is looking to acquire (1) STERIS InnoWave PCF Sonic Irrigator manufactured solely by large business Steris Corporation.

All interested companies shall provide quotations for the following:

Supplies/Services

IWPCF

00724995152710 InnoWave PCF Sonic Irrigator Thermal Disinfection & Robotic Program

EACH

Statement of Work

Background:

The Manchester VA Medical Center (VAMC) Sterile Processing Services (SPS) requires the replacement of an existing medical device STERIS Ultrasonic cleaner, that has become inoperable. The current unit is no longer capable of supporting daily instrument reprocessing activities. Although the existing equipment has not reached the manufacturer’s stated end of life, its current condition adversely impacts operational efficiency and processing capacity.

The ultrasonic cleaner is an essential component of the decontamination process and supports the cleaning of reusable medical devices in accordance with Manufacturer Instructions For Use (MIFU) and established industry standards.

Period of Performance:

The period of performance shall begin upon awarding the purchase order and continue through completion of delivery, installation, operational verification, and training.

Delivery and installation shall be completed within 90 calendar days after receipt of award unless otherwise coordinated and approved by the Contracting Officer and Manchester VAMC.

Place of Performance/Delivery Location:

Delivery, installation, and any required services shall be performed at:

Department of Veteran Affairs Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104

Vendor Responsibilities:

The vendor shall provide all labor materials, equipment, transportation, supervision, and technical expertise necessary to deliver and install the STERIS Ultrasonic PCF unit.

Vendor responsibilities shall include, but are not limited to:

· Delivery of one new STERIS Ultrasonic PCF unit.

· Removal and disposal of all packaging materials associated with the delivered equipment.

· Installation and setting up of the equipment in the designated SPS location.

· Verification that the equipment is fully operational and functioning according to manufacturer specifications upon completion of installation.

· Coordinate with Manchester VAMC staff to minimize disruption to SPS operations during installation.

· Provision of all standard manufacturer warranties and documentation.

· Provision of user manuals, maintenance documentation, and operational instructions.

· Compliance with all applicable VA safety, infection prevention, and facility access requirements while onsite.

· Coordination of delivery and installation dates with the designated government point of contact.

Government Responsibilities:

The Government shall:

· Provide vendor personnel with reasonable access to the facility during normal business hours for delivery and installation activities.

· Designate a point of contact to coordinate scheduling, facility access, and acceptance activities.

· Ensure the installation area is prepared and available prior to scheduled delivery.

· Verify completion of installation and operational acceptance testing.

· Provide access to existing utilities necessary for equipment operation.

Training Requirements:

The Vendor shall provide onsite operational training for designated Manchester VAMC Sterile Processing Services staff following installation of the equipment.

Training shall include:

· Proper operation of the STERIS Ultrasonic PCF unit.

· Routine user-level maintenance procedures.

· Safety procedures and operational practices.

· Troubleshooting guidance for common operational issues.

Training shall be sufficient to allow staff to safely and effectively operate the equipment in accordance with manufacturers’ recommendations. Training materials and user documentation shall be provided at the time of training.

Delivery shall be provided no later than 45 days after receipt of order (ARO).

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

Insert other FAR or VA provisions/procedures/clauses:

52.204-7, 52.203-17, 52.204-13, 52.209-6, 52.209-10, 52.219-6, 52.222-3, 52.222-19, 52.222-36, 52.222-50, 52.222-90, 52.226-8, 52.232-33, 52.232-40, 52.233-3, 52.233-4, 52.240-91, 52.244-6, 852.203-70, 852.208-70, 852.208-71, 852.212-71

All quoters shall submit the following: QUOTE

All quotes shall be sent to the Contract Specialist, Divianna.mathurin@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.]

2. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

The following are the decision factors:

Price, past performance, speed of delivery

3. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

4. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” Nov 2023

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than SEPTEMBER 21, 2026 at 10AM EST , divianna.mathurin@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist Divianna Mathurin Divianna.mathurin@va.gov 914-325-3258

NCO 1/ RPO EAST

See attached document: P03_ Single Source Justification STRIS 608_Redacted.

Effective Date: 01/15/2026 Revision: 03