36C24126Q0576 0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-22-2026 None Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) 718 Smyth Road Manchester NH 03104-7007 Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) 718 Smyth Road Manchester NH 03104-7007 To all Offerors/Bidders

36C24126Q0576

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-30-2026 11:00 PM EDT X This amendment is issued to modify the above referenced RFQ as follows:

1. Update the period of performance.

2. Confirmed places of performance.

3. Revise line items.

4. Incorporate Federal Acquisition Regulation (FAR) clause 52.237-3 Continuity of Services.

5. Correct the Performance Work Statement (PWS) by adding the word "Description" To the section heading "SOLID WASTE

DISPOSAL AND RECYLCING SERVICES"

6. Provide answers to questions submitted by prospective vendors.

All other terms and conditions of the RFQ remain unchanged and in full force and effect.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Single Stream Recycling Contract Period: Base POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Solid Waste

POP Begin: 10-01-2026 POP End: 09-30-2027

Metal/Recycling

POP Begin: 10-01-2026 POP End: 09-30-2027

Wood

POP Begin: 10-01-2026 POP End: 09-30-2027

General Waste

POP Begin: 10-01-2026 POP End: 09-30-2027

Rental/Lease Compactor, Dumpster, Container

POP Begin: 10-01-2026 POP End: 09-30-2027

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 10-01-2026 POP End: 09-30-2027

Single Stream Recycling Contract Period: Option 1 POP Begin: 10-01-2027 POP End: 09-30-2028

Solid Waste

POP Begin: 10-01-2027 POP End: 09-30-2028

Metal/Recycling

POP Begin: 10-01-2027 POP End: 09-30-2028

Wood

POP Begin: 10-01-2027 POP End: 09-30-2028

General Waste

POP Begin: 10-01-2027 POP End: 09-30-2028

Rental/Lease Compactor, Dumpster, Container

POP Begin: 10-01-2027 POP End: 09-30-2028

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 10-01-2027 POP End: 09-30-2028

Single Stream Recycling Contract Period: Option 2 POP Begin: 10-01-2028 POP End: 09-30-2029

Solid Waste

POP Begin: 10-01-2028 POP End: 09-30-2029

Metal/Recycling

POP Begin: 10-01-2028 POP End: 09-30-2029

Wood

POP Begin: 10-01-2028 POP End: 09-30-2029

General Waste

POP Begin: 10-01-2028 POP End: 09-30-2029

Rental/Lease Compactor, Dumpster, Container

POP Begin: 10-01-2028 POP End: 09-30-2029

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 10-01-2028 POP End: 09-30-2029

Single Stream Recycling Contract Period: Option 3 POP Begin: 10-01-2029 POP End: 09-30-2030

Solid Waste

POP Begin: 10-01-2029 POP End: 09-30-2030

Metal/Recycling

POP Begin: 10-01-2029 POP End: 09-30-2030

Wood

POP Begin: 10-01-2029 POP End: 09-30-2030

General Waste

POP Begin: 10-01-2029 POP End: 09-30-2030

Rental/Lease Compactor, Dumpster, Container

POP Begin: 10-01-2029 POP End: 09-30-2030

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 10-01-2029 POP End: 09-30-2030

Single Stream Recycling Contract Period: Option 4 POP Begin: 10-01-2030 POP End: 09-30-2031

Solid Waste

POP Begin: 10-01-2030 POP End: 09-30-2031

Metal/Recycling

POP Begin: 10-01-2030 POP End: 09-30-2031

Wood

POP Begin: 10-01-2030 POP End: 09-30-2031

General Waste

POP Begin: 10-01-2030 POP End: 09-30-2031

Rental/Lease Compactor, Dumpster, Container

POP Begin: 10-01-2030 POP End: 09-30-2031

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 10-01-2030 POP End: 09-30-2031

Transition Phase-In/Phase-Out Services IAW 52.237-3 Continuity of Services: Overall cost associated with transitioning from incumbent contractor to new contractor for each station awarded. While not an all inclusive list, items to consider are equipment transfers, inventory transfers, recruitment, background/badging, training, etc.

POP Begin: 10-01-2030 POP End: 09-30-2031

A.2 52.237-3 CONTINUITY OF SERVICES (JAN 1991)

(a) The Contractor recognizes that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another contractor, may continue them. The Contractor agrees to-

(1) Furnish phase-in training and

(2) Exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor.

(b) The Contractor shall, upon the Contracting Officer's written notice, (1) furnish phase-in, phase-out services for up to 90 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of phase-in, phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-in, phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

(c) The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

(d) The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

(End of Clause)

A.3 PERFORMANCE WORK STATEMENT

VAMC CT Solid Waste and Recycling Program Services

GENERAL:

Contractor shall be responsible for allocating all equipment and personnel, including back‐up resources, to meet all requirements for the comprehensive management of the solid waste and recycling programs for the VAMC CT Healthcare System. The comprehensive waste services shall not only include the collection, recycling and disposal of waste, but also the training and support required to ensure compliance with all Federal, State, and Local regulations. The VAMC CT; Healthcare Systems has a goal to achieve a 55% or greater recycling rate across the medical centers. As such, VAMC CT Healthcare Systems is looking for a service provider who can help in obtaining this goal of 55%.

The Contractor shall develop and submit a Recycling Plan that will help the VA manage waste in the most efficient, economical and best way possible to obtain a 55% or greater recycling rate. The ability to provide waste audits and to properly separate waste streams is crucial to this requirement. The Contractor must be able to assist the facilities in properly profiling their waste and reducing the volumes of waste, while increasing recycling services. The Contractor shall clearly show a plan that will easily measure the reductions in volumes monthly. It shall be the responsibility of the Contractor to provide the tracking and reports in a timely manner (within 20 calendar days of the end of the month), and action plans to address any shortfalls.

BACKGROUND:

VAMC CT Healthcare System is an integrated healthcare system comprised of Medical Center, and many community‐based outpatient clinics located throughout Connecticut.

VAMC CT Healthcare System provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services.

Goal:

Contractor shall provide compactors and or dumpsters. Vendor shall remove waste/recycling per the proposed schedule below and dispose of in accordance with state and federal regulations.

PERIOD OF PERFORMANCE:

Base plus 4 option years.

Base : 01 October 2026 – 30 September 2027 Option Year one: 01 October 2027 – 30 September 2028 Option Year Two: 01 October 2028 – 30 September 2029 Option Year Three: 01 October 2029 – 30 September 2030 Option Year Four: 01 October 2030 – 30 September 2031

Site Visit Schedule:

0. Vendor’s will be allotted a site Visit June 22nd starting at 12:00 PM for West Haven located at 950 Campbell Ave West Haven CT 06516-2770 and Newington 555 Willard Avenue CT 06111-2631 at 2:00 PM.

0. This will be the only site visit available for vendors to view this location.

0. Day and times are subject to change depending on availability of site personnel and Vendor interest.

0. Contracting Specialist James L. R. Moore at James.Moore14@va.gov will be the main point of contact for the site visit. Do not call individual locations.

2. Day of site visit James L. R. Moore will not have access to email or work phone.

0. Reminders:

0. Questions will not be answered during the site visit they will need to be submitted in Email to Contracting Specialist before the end of the question period at James.Moore14@va.gov.

0. A vendor is not allowed at any VA facility unless during a site visit day and time.

0. Or if they have an active contract and are conducting the duties defined in the contract.

0. All other times they need to report to VA Police or Warehouse depending on the facility to be properly checked in and escorted through the VA facility they are visiting.

PLACES OF PERFORMANCE:

Solid Waste and recycling removal are required at the following sites:

Current locations and frequency are non construction.

Note West Haven BLDG 1 are relocated during construction. Currently they are located at BLDG 2. Current pickup schedule is 5 times a week until construction is completed. Pick up at bld 2 MUST be completed before 6am.

DAYS AND HOURS OF OPERATION:

Standard Business Hours:

Monday – Friday, 8:00 a.m. to 4:30 p.m.

*Exception: Pick-up at Building 2 loading dock needs to be at or before 6:00am daily.*

Operational times can be approved and acceptance by the COR.

PERFORMANCE REQUIREMENTS:

· The contractor shall provide all labor, supplies, equipment, and disposal for the following services:

· Solid waste disposal services and Recycling Services:

· Single Stream Recycling* (cardboard, mixed paper, plastic, glass and aluminum)

· Scrap Metal (e.g. appliances, office furniture, wire, pipe, medical equipment)

· Scrap Wood (e.g. lumber, branches, trunks)

· Pallets

· Construction & Demolition Debris

· Shrink Wrap

· Plastic Bags

· Plastic HPDE 1‐5

· Plastic #1‐7

· Cellulose Fiber (e.g. magazines, junk mail, envelopes, non‐HIPPA paper, phone books, paper bags, newspapers, cardboard, paper board)

· Aluminum (cans, foil, pans)

· Metal Cans & Containers

· Glass Bottles and Jars

· Food Waste

· Organic Waste (e.g. compostable containers, food service items (e.g. plates, bowels, utensils), paper towels, napkins, yard and garden waste)

· Mattresses

· Mattress disposal shall be provided on an on-call basis at each individual site. Upon notification by the COR, the Contractor shall remove mattresses within 24 to 72 hours. All disposal shall be conducted in accordance with applicable Federal, State, and local regulations. For pricing purposes, the Contractor shall provide a unit price per mattress in the contract's pricing schedule. The Government does not have an annual estimate for this waste stream mattress disposal is not a regular occurrence at this facility. The Contractor shall provide a receipt or manifest to the COR confirming the quantity removed and the disposal method used for each pickup

· A meeting will take place between the Contractor and VA personnel every 6 months. Topics of discussion will include past performance, issues and concerns, a review and update (modification as needed) of the comprehensive recycling plan, to name a few. The Contractor will provide personnel with healthcare industry experience in waste minimization and implementing recycling programs to attend these meetings. The goal of VABHS is to recycle as much material as possible. Here is a list of potentially recyclable materials. This list is not meant to be all‐inclusive.

ABS Computer, Trays ABS Plastic, ABS Regrind, Alum Scrap, Asphalt Paving, Asphalt Shingles, Biotech Plastics, Biotech Recyclables, Blue Wrap, Brick/Concrete, Mix Bronze, Bubble Wrap, Bulk Plastics, Business Mach Housing C & D, Debris, Cable Housing, Cardboard Cores, Carpet ‐ N6, Carpet ‐ N66, Carpet ‐ PET, Carpet ‐ PP, Carpet ‐ WTE, Ceiling Tiles, Chipboard, Circuit Boards/Pop, Circuit Boards/UnPop, Clothing, Commingled, Compact Disks, Computer Electronics, Computer Paper, Concrete, Copper, Corrugated/Mix Paper, Corrugated Boxes, CPU, Crepe Paper, CRT's, Each Drums, Electrical Meters. EPDM. EPS Foam. EPS Foam/Food Relate Fiber Board, Fiber Drums, Film Plastics. Flower Pots, Foam Insul/Composite, Foam Insul/EPS, Foam Insul/ISO, Foam Insul/XEPS, Foam plastics, Furniture, Glass Bottles, Glass Vials Glass, Brown Glass, Clear Plate Glass, Green Glass, Mixed Bottle Glass, Mixed Color Gypsum, HDPE # 2 ‐ Baled, HDPE Containers, HDPE Crate Grade, HDPE Drums, HDPE Milk Bottles, HDPE Molders, Waste HDPE, Tanks/Trays HDPE, Turnings, HDPE/LDPE Film, HH Debris HID, Lamps Hospital, PPE, Hotel Recyclables, Household Materials, Industrial Mix, Latex Foam LDPE, Foam LDPE, Plastics, LDPE/PP/EPS Foam, Light Bulbs/No Merc Light Iron, Magazines, Mattress Fluff Mattress, Quilt Scrap Mattress, Springs Mattresses, Metal, Metal Door Cutout Metal, Drums Metal Fixtures, Metal Framed Window, Metal Machinery, Metal Motors, Metal Wire Spools, Mixed C&E, Mixed Drums, Mixed Paper, Mixed Plas Agg, Mixed Wood, Munip Plas #1‐#7, Newspaper Nylon Regrind, Obsolete Boxes Goods, Ofc Cleanout Debris, Ofc Partitions OR Plastics, Other Lamps, Outthrow Paper Files, Paper Stock, PC Eng Plastic, PC Water Bottles, PE Film, Personal Computer, PET Fluff/PVC, PET Mylar Film, PET Rolls, PET Soda Bottles, PET Strapping, PET Trays, PET/HDPE Plastic Pill Bottles, Plastic Aggregate, Plastic Film, Plastic Housings, Plastic Pallets, Plastic Pipe, Plastics #3‐#7, Porcelain items, PP ‐ Rope, PP #5 Film, PP Foam, PP Non‐Woven, PP Regrind, PP Rigid, PP Woven, PS Rigid Plastic, PS#6 ‐ Rigid, PUR Foam, PVC, PVC Flex Roof, PVC IC Tubes, PVC ID Cards, PVC IV Bags, PVC Scrap, PVC Siding Retail, Retail Carpet Square, Retail Kiosks, Rigid plastics, Roof Ballast, Rock Rubber, Rubber Tires, Sand/Agg Fines, Single Stream, Slate Shingles, SMS Fabric, Solder, Dross Steel Cans, Steel Disks, Stumps/Brush Textiles, Tires, Titanium Chips, Toner, Cart, TPO Membrane, Baled Treated Wood, Uph Furniture, VHO Power grooves, White Goods, White Goods/Freon Windows, Wire, Wood Pallets, Wood, misc. Work Surfaces.

· Medical Center Staff Training and educational materials (i.e. acceptable recyclable materials) for applicable waste streams to ensure compliance and facilitate an effective waste diversion program.

Estimated Quantities of waste will be attached for reference:

West Haven VAMC Tonnage Report

Newington VAMC Tonnage Report

REFERENCES/REQUIREMENTS:

The requirements of the following agencies must be met for solid waste management:

· Environmental Protection Agency (EPA) 40 CFR.

· Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820

· Department of Transportation (DOT) 49 CFR.

· Occupational Safety and Health Administration (OSHA)

· Connecticut; Department of Energy and Environmental Protection

SOLID WASTE DISPOSAL AND RECYCLING SERVICES DESCRIPTION

The VAMC CT Healthcare System solid waste service is a critical support service for the VAMC CT Healthcare System. Solid waste must be removed from the facility in an efficient and timely manner so as not to interfere with work production within buildings or at the loading docks. Maintaining the cleanliness and aesthetic appearance of the equipment shall be a high priority.

The loading dock is the most critical area for the management of the solid waste. The waste must be removed on schedule so as not to interfere with the facility operations at the loading dock. The containers must be in good condition. The contractor shall provide new equipment to ensure the cleanliness and aesthetic appearance are satisfactory.

The Contractor must provide a plan for maintaining the cleanliness of the containers and equipment. The contractor shall maintain all compactors in proper operating condition according to the manufacturer's specifications. In the event of failure, the contractor shall respond to the maintenance request within 24 hours from the time the contractor is notified of any failure. Contractor will provide a 24‐hour Emergency Number for the VA to call in the event of an emergency. If the contractor cannot repair the compactor(s) within 24 hours of notification, the contractor shall replace the self‐contained unit associated with the inoperative compactor with a comparable size open‐top container. In this event, unless the self‐contained unit is full, the contractor shall not charge the VA for removal of the waste within the self‐contained unit. Furthermore, upon repair of the compactor(s), the contractor shall not return the associated self‐contained unit until the replacement open‐top container is full and the VA requests its removal.

The Contractor shall supply hydraulic equipment filled with biobased oil. The Contractor shall inspect all onsite oil filled hydraulic equipment on a monthly basis to ensure equipment is functioning properly and is not leaking. Contractor will provide completed monthly inspections results to COR. If the Contractor or the VA identifies leaking equipment, it shall be the Contractors responsibility to clean up the spill within 2 hours and repair the equipment with 24 hours.

While disconnecting hydraulic equipment during pickups, the Contractor provides fittings such that disconnected hydraulic hoses will be prevented from any minor hydraulic oil dripping/spills. Should any hydraulic oil drip/spill while connecting or disconnecting equipment the Contractor shall notify the VA and clean‐up immediately.

The Contractor shall provide the methods and procedures proposed to provide the required preventive maintenance and emergency repairs to the Contractor provided solid waste containers and equipment. If abuse or vandalism is identified, it shall be immediately brought to the attention of the COR, and arrangements for repair shall be agreed upon by Contractor, Contracting Officer, and COR.

Contractor will provide additional/supplemental roll-offs (of varying sizes to be determined) as needed to support Medical Center Activations/Clean-outs. Supplemental roll-offs shall be placed at a proximate/convenient location to support these endeavors.

The compactor needs to be sized appropriate. The compactor must be designed to maximize fullness and to minimize the required pulls, to avoid disruption to service. The compactor must be designed to meet or exceed all safety standards to include key type lock/start control, emergency disconnect within 10 feet of the machine, and an emergency stop. The contractor shall provide to the facility if requested vertical/horizontal balers. The balers shall produce bales that are 60 inches by 30 inches to assure maximum value of the baled materials. Unit must be designed to prevent leakage, spillage, odors and pest control concerns. Compactors shall have electronic notification devices that notify the COR and the contractor about conditions of the unit. Compactors without loading docks will be required to have a cart dumper to minimize handling of the solid waste by the VA staff.

Contractor shall maintain a log of all waste/recycling shipments. The log shall identify the date, time and weight/quantities of all waste/recycling removed. The log shall also be itemized to properly categorize waste/recycling into designated pricing groups for monitoring purposes where applicable. This shall include at minimum, but not be limited to: Solid Waste, Solid Waste – Construction Debris, Recycling – Metal, Recycling - Cardboard, Recycling – Comingled, Solid Waste – Food Waste, Solid Waste – Yard Waste. Contractor shall maintain a log of recycling shipments. The log shall identify the quantities of recyclables shipped and the rebates generated as a result.

The Contractor is responsible for the removal and transporting of all baled items from the facility. The contractor will also provide the facilities will Bale Tie Wire (14ft x 13 gauge, 250/bundle or equivalent) as requested.

Recyclable materials collected under this contract shall be sold by the Contractor at prevailing market rates. The Contractor shall apply any and all rebates or revenue generated from the sale of recyclable materials as a credit against the monthly invoice. The Contractor shall provide documentation of the market rate used, the quantity sold, and the rebate amount calculated for each material stream. In months where market conditions result in zero or negative commodity value, the Contractor shall notify the COR in writing within five (5) business days of that determination and provide supporting market data. No additional charges to the VA shall result from negative commodity markets unless a separate cost-recovery mechanism is negotiated and approved in writing by the Contracting Officer prior to award.

Contractor shall maintain a log of recycling shipments. The log shall identify the quantities of recyclables shipped and the rebates generated as a result.

Contractor shall design a recycling program to institute recycling items not currently captured by the VAMC CT Healthcare System to meet the VA Directive. The recycling program shall be identified as part of the waste audit. Contractor shall consider single stream based on the size and location of facilities.

SCRAP METAL/PALLETS

The COR will call the contractor to provide containers for Scrap metal container:

· Delivered within 48 hours of notification.

· Receipt of pickup provided to COR

WASTE AUDIT

The Contractor shall provide to the VAMC CT Healthcare System an annual waste stream survey of all sites to include a formal written report after completion, in which contractor specifically reviews the waste generation and waste flow within a facility to determine areas of opportunity for waste reduction and elimination. Waste Audit and requested data is due to the VAMC CT and provided to each of the individual facilities by November 1st following each completed year.

Once a clear reduction plan is approved, the Contractor and the VA will implement the program. Contractor and VA will develop internal relationships with generators and work with them to achieve the program's goals. Contractor and VA will train generators on the different types of waste in their area (infectious, noninfectious and recyclable) and where to properly dispose of it. The contractor shall monitor and track cost, waste generation by type and location, and training records for employees. All training records shall be sent electronically to the COR and COR designee.

SPECIAL CONTRACT REQUIREMENTS

CONTRACTOR PERSONNEL

1. The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this contract. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer no later than fifteen (15) days prior to the contract start date. The contract manager and alternate(s) shall be able to understand, read, fluently speak, and legibly write the English language. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty‐eight (48) hours prior to the implementation of such changes.

2. Contractor shall provide their employees with appropriate protective clothing, equipment, and apparel as prescribed by the Occupational Safety & Health Administration (OSHA). The technician shall always be dressed neatly in appropriate uniform and wear an identification badge when servicing at the VA facility.

3. Contractor shall provide details of what training their employees undergo. Contractor shall be available for consultation and education to Medical Center's staff on the proper use of reusable sharps containers.

Training:

1. The contractor shall provide all training necessary to perform the work as defined in this contract. Training shall not hamper the quantity, quality, or timeliness of work requirements of the contract.

2. The Contractor shall ensure that all personnel involved in the handling, repackaging, and transportation of the items listed herein shall be trained in the areas of spills, and general first aid procedures.

3. The Contractor must demonstrate the training records and reporting that shall be provided. This must comply with the regulations as defined in the “Training” section.

The Contractor shall provide training for all sites as deemed necessary to include initial training for the COR as well as Environmental Management Service personnel on any new procedures relative to the handling/processing of solid waste and recyclables. This shall be scheduled (if necessary) by the COR after awarding of the contract. Cost for these services shall be provided at no additional cost to the VA and limited to once annually.

4. The Contractor provide a monthly tracking reporting system that shall allow for the VAMC CT Healthcare System to track all wastes from the point of generation as a means to identify waste poundage and classification. This report shall clearly demonstrate the facilities classification of wastes and opportunities for reduction. The report shall track all waste streams‐solid waste, medical waste, sharps wastes, incinerate only wastes, recycling and plastic diversion. The report shall also provide recycling factoids (i.e. pounds). The Contractor shall be responsible to submit to the COR and a sample of the proposed report required for the approval of the COR. This sample shall be submitted within ten (10) calendar days of receipt of the Notice of Award.

PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the execution of the work.

Specific site requirements:

1. Noise Ordinance. No pickups will be made at any campus during noise restriction periods as set forth by the town/city in which the facility is being serviced. At the discretion of the COR, this requirement may be changed and made more restrictive based on complaints or concerns for the residential areas around any site, specifically Boston areas.

2. At the time of service, the contractor shall recover and remove any debris, trash or waste on VA grounds around the containers regardless of how it managed to get there.

QUALITY ASSURANCE PLAN:

The ability to successfully provide the number and types of services required on a daily basis over an extended period of time requires a good Quality Assurance Plan. The required services shall be delivered within the normal working hours (8:00 AM‐4:30 PM), while meeting the quality standards required. The Contractor shall identify the methods and procedures to be used to ensure that the quality standards are met for regulated medical waste, universal waste, solid waste & recycling, and scrap metal. The Contractor shall focus on delivering the primary services of collections, consolidation, transportation, shipping and disposal in a manner the meets the requirements. The Contractor shall identify the key staff members who will carry out the requirements.

COMMUNICATION:

The Contractor must be capable of sending and receiving e‐mails and faxes, communicate with the COR, communicate with service vehicles regularly to determine locations and relay service‐related messages, and send/receive electronic data files. Communication shall be critical in ensuring no interruption of services. Communication shall include how waste will be collected, manifested, and treated.

PROJECT MANAGEMENT:

Contractor shall identify key personnel for proper execution of the contract per the PWS. The methods and procedures used to carry out this plan shall be specified, including the problem resolution procedures to be used in the event of service related or personnel problems. Contractors should not view this as simply a trash disposal service. This requirement is broad and diverse and requires an integrated, involved management approach to deliver these services successfully. Contractor shall provide key personnel for proper execution of the contract per the PWS.

HEALTH & SAFETY:

Due to the health and safety risks associated with this requirement, the Contractor’s methods, procedures, training and other controls that are proposed must allow the performance of the tasks with no adverse effects from the risk factors. The Health and Safety plan shall demonstrate a good working knowledge of the US DOT, US Occupational Health and Safety (OSHA), for the state the service will be provided in. Department of Health and other applicable regulations that govern the health and safety risks involved in the handling and shipping of regulated medical waste. All tasks with potential health and safety risks shall be identified along with the proposed control measures to ensure minimal exposure to minimize risk. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property.

REPORTS:

The Contractor must demonstrate the reports that shall be provided to measure the reductions that are achieved in the volumes of waste. The Contractor shall provide this/these report(s) monthly. The report(s) must demonstrate the objectives that are being met, and action plans for the objectives that have not been achieved. The Contractor must explain how this shall be measured to ensure tracking that is consistent and accurate. The contractor shall be required to provide a waste audit report at least once per year. This report shall identify opportunities for reduction, health & safety risks, equipment reviews, and training requirements to achieve opportunities identified in the audit.

ADMINISTRATION

· Facility Orientation: An initial orientation of the facilities will be conducted by the COR at the start of the contract. The contractor shall be responsible for conducting orientation for new employees thereafter.

· Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police and COR immediately. A report shall be provided to the Contracting Officer and COR in writing that shall include the following:

· (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

Federal Holidays:

New Year’s Martin Luther King Jr. Day President’s Day Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas

Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungstun System http://www.fsc.va.gov/einvoice.asp.

(1) A properly prepared invoice will contain:

· Obligation number

· Invoice Number and Date

· Contractor’s Name and Address

· Itemization of pounds recycled and disposed

· Price per pound

· Dates services performed with service descriptions

· Location of service performed

· Total amount due

This amendment to RFQ 36C24126Q0576 is issued to:

1. Update the Period of Performance

2. Revise line items

3. Confirm places of performance

4. Incorporate FAR clause 52.237-3, Continuity of Services

5. Correct the Performance Work Statement (PWS) by adding the word "DESCRIPTION" to the "SOLID WASTE DISPOSAL AND RECYCLING SERVICES" section heading

6. Provide answers to questions submitted by potential vendors