36C24126Q0576_1.docx

36C24126Q0576

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

689-26-4-4815-0032 36C24126Q0576 06-11-2026 James L. R. Moore 603-624-4366 07-09-2026 11:00

EDT

Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) 200 Springs Road Bedford MA 01730-1114 X X 562111 $47 Million N/A X Department of Veterans Affairs Veterans Healthcare System Connecticut

Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) 718 Smyth Road Manchester NH 03104-7007

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp PO Box 149971 Austin TX 78714-9971 1-877-353-9791 See CONTINUATION Page This Solicitation is a Commercial Services for Waste Management and Recycling Services. In accordance with FAR

15.002 (b) Competitive Acquisition the Government intends to award a Firm Fixed Price (FFP) Contract to the responsible offeror whose quotation conforms to this solicitation and is most advantageous to the Government. The Government intends to award without discussions; therefore, offerors are encouraged to submit their best quotation initially.

The intended start of Performance is 8/1/2026.

Quotes to be issued through SAM.GOV.

Site visit will be conducted on 6/22/2026 See Site visit schedule in PWS for more details.

Wage Determinations are in Section D.1 All Questions are due by 7/02/2026 at 11:00 eastern time.

No questions will be answered after this date and time.

See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C241 Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) 200 Springs Road Bedford MA 01730-1114

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C24126Q0576

Page 1 of Page 1 of

B.2 PERFORMANCE WORK STATEMENT

VAMC CT Solid Waste and Recycling Program Services

GENERAL:

Contractor shall be responsible for allocating all equipment and personnel, including back‐up resources, to meet all requirements for the comprehensive management of the solid waste and recycling programs for the VAMC CT Healthcare System. The comprehensive waste services shall not only include the collection, recycling and disposal of waste, but also the training and support required to ensure compliance with all Federal, State, and Local regulations. The VAMC CT; Healthcare Systems has a goal to achieve a 55% or greater recycling rate across the medical centers. As such, VAMC CT Healthcare Systems is looking for a service provider who can help in obtaining this goal of 55%.

The Contractor shall develop and submit a Recycling Plan that will help the VA manage waste in the most efficient, economical and best way possible to obtain a 55% or greater recycling rate. The ability to provide waste audits and to properly separate waste streams is crucial to this requirement. The Contractor must be able to assist the facilities in properly profiling their waste and reducing the volumes of waste, while increasing recycling services. The Contractor shall clearly show a plan that will easily measure the reductions in volumes monthly. It shall be the responsibility of the Contractor to provide the tracking and reports in a timely manner (within 20 calendar days of the end of the month), and action plans to address any shortfalls.

BACKGROUND:

VAMC CT Healthcare System is an integrated healthcare system comprised of Medical Center, and many community‐based outpatient clinics located throughout Connecticut.

VAMC CT Healthcare System provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services.

Goal:

Contractor shall provide compactors and or dumpsters. Vendor shall remove waste/recycling per the proposed schedule below and dispose of in accordance with state and federal regulations.

PERIOD OF PERFORMANCE:

Base plus 4 option years.

Base : 01 August 2026 – 31 January 2027 Option Year one: 01 February 2027 – 31 January 2028 Option Year Two: 01 February 2028 – 31 January 2029 Option Year Three: 01 February 2029 – 31 January 2030 Option Year Four: 01 February 2030 – 31 January 2031

Site Visit Schedule:

0. Vendor’s will be allotted a site Visit June 22nd starting at 12:00 PM for West Haven located at 950 Campbell Ave West Haven CT 06516-2770 and Newington 555 Willard Avenue CT 06111-2631 at 2:00 PM.

0. This will be the only site visit available for vendors to view this location.

0. Day and times are subject to change depending on availability of site personnel and Vendor interest.

0. Contracting Specialist James L. R. Moore at James.Moore14@va.gov will be the main point of contact for the site visit. Do not call individual locations.

2. Day of site visit James L. R. Moore will not have access to email or work phone.

0. Reminders:

0. Questions will not be answered during the site visit they will need to be submitted in Email to Contracting Specialist before the end of the question period at James.Moore14@va.gov.

0. A vendor is not allowed at any VA facility unless during a site visit day and time.

0. Or if they have an active contract and are conducting the duties defined in the contract.

0. All other times they need to report to VA Police or Warehouse depending on the facility to be properly checked in and escorted through the VA facility they are visiting.

0.

PLACES OF PERFORMANCE:

Solid Waste and recycling removal are required at the following sites:

Current locations and frequency are non construction.

Note West Haven BLDG 1 are relocated during construction. Currently they are located at BLDG 2. Current pickup schedule is 5 times a week until construction is completed.

DAYS AND HOURS OF OPERATION:

Standard Business Hours:

Monday – Friday, 8:00 a.m. to 4:30 p.m.

*Exception: Pick-up at Building 2 loading dock needs to be at or before 6:00am daily.*

Operational times can be approved and acceptance by the COR.

PERFORMANCE REQUIREMENTS:

· The contractor shall provide all labor, supplies, equipment, and disposal for the following services:

· Solid waste disposal services and Recycling Services:

· Single Stream Recycling* (cardboard, mixed paper, plastic, glass and aluminum)

· Scrap Metal (e.g. appliances, office furniture, wire, pipe, medical equipment)

· Scrap Wood (e.g. lumber, branches, trunks)

· Pallets

· Construction & Demolition Debris

· Shrink Wrap

· Plastic Bags

· Plastic HPDE 1‐5

· Plastic #1‐7

· Cellulose Fiber (e.g. magazines, junk mail, envelopes, non‐HIPPA paper, phone books, paper bags, newspapers, cardboard, paper board)

· Aluminum (cans, foil, pans)

· Metal Cans & Containers

· Glass Bottles and Jars

· Food Waste

· Organic Waste (e.g. compostable containers, food service items (e.g. plates, bowels, utensils), paper towels, napkins, yard and garden waste)

· Mattresses

· Mattress disposal shall be provided on an on-call basis at each individual site. Upon notification by the COR, the Contractor shall remove mattresses within 24 to 72 hours. All disposal shall be conducted in accordance with applicable Federal, State, and local regulations. For pricing purposes, the Contractor shall provide a unit price per mattress in the contract's pricing schedule. The Government does not have an annual estimate for this waste stream mattress disposal is not a regular occurrence at this facility. The Contractor shall provide a receipt or manifest to the COR confirming the quantity removed and the disposal method used for each pickup

· A meeting will take place between the Contractor and VA personnel every 6 months. Topics of discussion will include past performance, issues and concerns, a review and update (modification as needed) of the comprehensive recycling plan, to name a few. The Contractor will provide personnel with healthcare industry experience in waste minimization and implementing recycling programs to attend these meetings. The goal of VABHS is to recycle as much material as possible. Here is a list of potentially recyclable materials. This list is not meant to be all‐inclusive.

ABS Computer, Trays ABS Plastic, ABS Regrind, Alum Scrap, Asphalt Paving, Asphalt Shingles, Biotech Plastics, Biotech Recyclables, Blue Wrap, Brick/Concrete, Mix Bronze, Bubble Wrap, Bulk Plastics, Business Mach Housing C & D, Debris, Cable Housing, Cardboard Cores, Carpet ‐ N6, Carpet ‐ N66, Carpet ‐ PET, Carpet ‐ PP, Carpet ‐ WTE, Ceiling Tiles, Chipboard, Circuit Boards/Pop, Circuit Boards/UnPop, Clothing, Commingled, Compact Disks, Computer Electronics, Computer Paper, Concrete, Copper, Corrugated/Mix Paper, Corrugated Boxes, CPU, Crepe Paper, CRT's, Each Drums, Electrical Meters. EPDM. EPS Foam. EPS Foam/Food Relate Fiber Board, Fiber Drums, Film Plastics. Flower Pots, Foam Insul/Composite, Foam Insul/EPS, Foam Insul/ISO, Foam Insul/XEPS, Foam plastics, Furniture, Glass Bottles, Glass Vials Glass, Brown Glass, Clear Plate Glass, Green Glass, Mixed Bottle Glass, Mixed Color Gypsum, HDPE # 2 ‐ Baled, HDPE Containers, HDPE Crate Grade, HDPE Drums, HDPE Milk Bottles, HDPE Molders, Waste HDPE, Tanks/Trays HDPE, Turnings, HDPE/LDPE Film, HH Debris HID, Lamps Hospital, PPE, Hotel Recyclables, Household Materials, Industrial Mix, Latex Foam LDPE, Foam LDPE, Plastics, LDPE/PP/EPS Foam, Light Bulbs/No Merc Light Iron, Magazines, Mattress Fluff Mattress, Quilt Scrap Mattress, Springs Mattresses, Metal, Metal Door Cutout Metal, Drums Metal Fixtures, Metal Framed Window, Metal Machinery, Metal Motors, Metal Wire Spools, Mixed C&E, Mixed Drums, Mixed Paper, Mixed Plas Agg, Mixed Wood, Munip Plas #1‐#7, Newspaper Nylon Regrind, Obsolete Boxes Goods, Ofc Cleanout Debris, Ofc Partitions OR Plastics, Other Lamps, Outthrow Paper Files, Paper Stock, PC Eng Plastic, PC Water Bottles, PE Film, Personal Computer, PET Fluff/PVC, PET Mylar Film, PET Rolls, PET Soda Bottles, PET Strapping, PET Trays, PET/HDPE Plastic Pill Bottles, Plastic Aggregate, Plastic Film, Plastic Housings, Plastic Pallets, Plastic Pipe, Plastics #3‐#7, Porcelain items, PP ‐ Rope, PP #5 Film, PP Foam, PP Non‐Woven, PP Regrind, PP Rigid, PP Woven, PS Rigid Plastic, PS#6 ‐ Rigid, PUR Foam, PVC, PVC Flex Roof, PVC IC Tubes, PVC ID Cards, PVC IV Bags, PVC Scrap, PVC Siding Retail, Retail Carpet Square, Retail Kiosks, Rigid plastics, Roof Ballast, Rock Rubber, Rubber Tires, Sand/Agg Fines, Single Stream, Slate Shingles, SMS Fabric, Solder, Dross Steel Cans, Steel Disks, Stumps/Brush Textiles, Tires, Titanium Chips, Toner, Cart, TPO Membrane, Baled Treated Wood, Uph Furniture, VHO Power grooves, White Goods, White Goods/Freon Windows, Wire, Wood Pallets, Wood, misc. Work Surfaces.

· Medical Center Staff Training and educational materials (i.e. acceptable recyclable materials) for applicable waste streams to ensure compliance and facilitate an effective waste diversion program.

Estimated Quantities of waste will be attached for reference:

West Haven VAMC Tonnage Report

Newington VAMC Tonnage Report

REFERENCES/REQUIREMENTS:

The requirements of the following agencies must be met for solid waste management:

· Environmental Protection Agency (EPA) 40 CFR.

· Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820

· Department of Transportation (DOT) 49 CFR.

· Occupational Safety and Health Administration (OSHA)

· Connecticut; Department of Energy and Environmental Protection

SOLID WASTE DISPOSAL AND RECYCLING SERVICES

The VAMC CT Healthcare System solid waste service is a critical support service for the VAMC CT Healthcare System. Solid waste must be removed from the facility in an efficient and timely manner so as not to interfere with work production within buildings or at the loading docks. Maintaining the cleanliness and aesthetic appearance of the equipment shall be a high priority.

The loading dock is the most critical area for the management of the solid waste. The waste must be removed on schedule so as not to interfere with the facility operations at the loading dock. The containers must be in good condition. The contractor shall provide new equipment to ensure the cleanliness and aesthetic appearance are satisfactory.

The Contractor must provide a plan for maintaining the cleanliness of the containers and equipment. The contractor shall maintain all compactors in proper operating condition according to the manufacturer's specifications. In the event of failure, the contractor shall respond to the maintenance request within 24 hours from the time the contractor is notified of any failure. Contractor will provide a 24‐hour Emergency Number for the VA to call in the event of an emergency. If the contractor cannot repair the compactor(s) within 24 hours of notification, the contractor shall replace the self‐contained unit associated with the inoperative compactor with a comparable size open‐top container. In this event, unless the self‐contained unit is full, the contractor shall not charge the VA for removal of the waste within the self‐contained unit. Furthermore, upon repair of the compactor(s), the contractor shall not return the associated self‐contained unit until the replacement open‐top container is full and the VA requests its removal.

The Contractor shall supply hydraulic equipment filled with biobased oil. The Contractor shall inspect all onsite oil filled hydraulic equipment on a monthly basis to ensure equipment is functioning properly and is not leaking. Contractor will provide completed monthly inspections results to COR. If the Contractor or the VA identifies leaking equipment, it shall be the Contractors responsibility to clean up the spill within 2 hours and repair the equipment with 24 hours.

While disconnecting hydraulic equipment during pickups, the Contractor provides fittings such that disconnected hydraulic hoses will be prevented from any minor hydraulic oil dripping/spills. Should any hydraulic oil drip/spill while connecting or disconnecting equipment the Contractor shall notify the VA and clean‐up immediately.

The Contractor shall provide the methods and procedures proposed to provide the required preventive maintenance and emergency repairs to the Contractor provided solid waste containers and equipment. If abuse or vandalism is identified, it shall be immediately brought to the attention of the COR, and arrangements for repair shall be agreed upon by Contractor, Contracting Officer, and COR.

Contractor will provide additional/supplemental roll-offs (of varying sizes to be determined) as needed to support Medical Center Activations/Clean-outs. Supplemental roll-offs shall be placed at a proximate/convenient location to support these endeavors.

The compactor needs to be sized appropriate. The compactor must be designed to maximize fullness and to minimize the required pulls, to avoid disruption to service. The compactor must be designed to meet or exceed all safety standards to include key type lock/start control, emergency disconnect within 10 feet of the machine, and an emergency stop. The contractor shall provide to the facility if requested vertical/horizontal balers. The balers shall produce bales that are 60 inches by 30 inches to assure maximum value of the baled materials. Unit must be designed to prevent leakage, spillage, odors and pest control concerns. Compactors shall have electronic notification devices that notify the COR and the contractor about conditions of the unit. Compactors without loading docks will be required to have a cart dumper to minimize handling of the solid waste by the VA staff.

Contractor shall maintain a log of all waste/recycling shipments. The log shall identify the date, time and weight/quantities of all waste/recycling removed. The log shall also be itemized to properly categorize waste/recycling into designated pricing groups for monitoring purposes where applicable. This shall include at minimum, but not be limited to: Solid Waste, Solid Waste – Construction Debris, Recycling – Metal, Recycling - Cardboard, Recycling – Comingled, Solid Waste – Food Waste, Solid Waste – Yard Waste. Contractor shall maintain a log of recycling shipments. The log shall identify the quantities of recyclables shipped and the rebates generated as a result.

The Contractor is responsible for the removal and transporting of all baled items from the facility. The contractor will also provide the facilities will Bale Tie Wire (14ft x 13 gauge, 250/bundle or equivalent) as requested.

Recyclable materials collected under this contract shall be sold by the Contractor at prevailing market rates. The Contractor shall apply any and all rebates or revenue generated from the sale of recyclable materials as a credit against the monthly invoice. The Contractor shall provide documentation of the market rate used, the quantity sold, and the rebate amount calculated for each material stream. In months where market conditions result in zero or negative commodity value, the Contractor shall notify the COR in writing within five (5) business days of that determination and provide supporting market data. No additional charges to the VA shall result from negative commodity markets unless a separate cost-recovery mechanism is negotiated and approved in writing by the Contracting Officer prior to award.

Contractor shall maintain a log of recycling shipments. The log shall identify the quantities of recyclables shipped and the rebates generated as a result.

Contractor shall design a recycling program to institute recycling items not currently captured by the VAMC CT Healthcare System to meet the VA Directive. The recycling program shall be identified as part of the waste audit. Contractor shall consider single stream based on the size and location of facilities.

SCRAP METAL/PALLETS

The COR will call the contractor to provide containers for Scrap metal container:

· Delivered within 48 hours of notification.

· Receipt of pickup provided to COR

WASTE AUDIT

The Contractor shall provide to the VAMC CT Healthcare System an annual waste stream survey of all sites to include a formal written report after completion, in which contractor specifically reviews the waste generation and waste flow within a facility to determine areas of opportunity for waste reduction and elimination. Waste Audit and requested data is due to the VAMC CT and provided to each of the individual facilities by November 1st following each completed year.

Once a clear reduction plan is approved, the Contractor and the VA will implement the program. Contractor and VA will develop internal relationships with generators and work with them to achieve the program's goals. Contractor and VA will train generators on the different types of waste in their area (infectious, noninfectious and recyclable) and where to properly dispose of it. The contractor shall monitor and track cost, waste generation by type and location, and training records for employees. All training records shall be sent electronically to the COR and COR designee.

SPECIAL CONTRACT REQUIREMENTS

CONTRACTOR PERSONNEL

1. The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this contract. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer no later than fifteen (15) days prior to the contract start date. The contract manager and alternate(s) shall be able to understand, read, fluently speak, and legibly write the English language. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty‐eight (48) hours prior to the implementation of such changes.

2. Contractor shall provide their employees with appropriate protective clothing, equipment, and apparel as prescribed by the Occupational Safety & Health Administration (OSHA). The technician shall always be dressed neatly in appropriate uniform and wear an identification badge when servicing at the VA facility.

3. Contractor shall provide details of what training their employees undergo. Contractor shall be available for consultation and education to Medical Center's staff on the proper use of reusable sharps containers.

Training:

1. The contractor shall provide all training necessary to perform the work as defined in this contract. Training shall not hamper the quantity, quality, or timeliness of work requirements of the contract.

2. The Contractor shall ensure that all personnel involved in the handling, repackaging, and transportation of the items listed herein shall be trained in the areas of spills, and general first aid procedures.

3. The Contractor must demonstrate the training records and reporting that shall be provided. This must comply with the regulations as defined in the “Training” section.

The Contractor shall provide training for all sites as deemed necessary to include initial training for the COR as well as Environmental Management Service personnel on any new procedures relative to the handling/processing of solid waste and recyclables. This shall be scheduled (if necessary) by the COR after awarding of the contract. Cost for these services shall be provided at no additional cost to the VA and limited to once annually.

4. The Contractor provide a monthly tracking reporting system that shall allow for the VAMC CT Healthcare System to track all wastes from the point of generation as a means to identify waste poundage and classification. This report shall clearly demonstrate the facilities classification of wastes and opportunities for reduction. The report shall track all waste streams‐solid waste, medical waste, sharps wastes, incinerate only wastes, recycling and plastic diversion. The report shall also provide recycling factoids (i.e. pounds). The Contractor shall be responsible to submit to the COR and a sample of the proposed report required for the approval of the COR. This sample shall be submitted within ten (10) calendar days of receipt of the Notice of Award.

PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the execution of the work.

Specific site requirements:

1. Noise Ordinance. No pickups will be made at any campus during noise restriction periods as set forth by the town/city in which the facility is being serviced. At the discretion of the COR, this requirement may be changed and made more restrictive based on complaints or concerns for the residential areas around any site, specifically Boston areas.

2. At the time of service, the contractor shall recover and remove any debris, trash or waste on VA grounds around the containers regardless of how it managed to get there.

QUALITY ASSURANCE PLAN:

The ability to successfully provide the number and types of services required on a daily basis over an extended period of time requires a good Quality Assurance Plan. The required services shall be delivered within the normal working hours (8:00 AM‐4:30 PM), while meeting the quality standards required. The Contractor shall identify the methods and procedures to be used to ensure that the quality standards are met for regulated medical waste, universal waste, solid waste & recycling, and scrap metal. The Contractor shall focus on delivering the primary services of collections, consolidation, transportation, shipping and disposal in a manner the meets the requirements. The Contractor shall identify the key staff members who will carry out the requirements.

COMMUNICATION:

The Contractor must be capable of sending and receiving e‐mails and faxes, communicate with the COR, communicate with service vehicles regularly to determine locations and relay service‐related messages, and send/receive electronic data files. Communication shall be critical in ensuring no interruption of services. Communication shall include how waste will be collected, manifested, and treated.

PROJECT MANAGEMENT:

Contractor shall identify key personnel for proper execution of the contract per the PWS. The methods and procedures used to carry out this plan shall be specified, including the problem resolution procedures to be used in the event of service related or personnel problems. Contractors should not view this as simply a trash disposal service. This requirement is broad and diverse and requires an integrated, involved management approach to deliver these services successfully. Contractor shall provide key personnel for proper execution of the contract per the PWS.

HEALTH & SAFETY:

Due to the health and safety risks associated with this requirement, the Contractor’s methods, procedures, training and other controls that are proposed must allow the performance of the tasks with no adverse effects from the risk factors. The Health and Safety plan shall demonstrate a good working knowledge of the US DOT, US Occupational Health and Safety (OSHA), for the state the service will be provided in. Department of Health and other applicable regulations that govern the health and safety risks involved in the handling and shipping of regulated medical waste. All tasks with potential health and safety risks shall be identified along with the proposed control measures to ensure minimal exposure to minimize risk. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property.

REPORTS:

The Contractor must demonstrate the reports that shall be provided to measure the reductions that are achieved in the volumes of waste. The Contractor shall provide this/these report(s) monthly. The report(s) must demonstrate the objectives that are being met, and action plans for the objectives that have not been achieved. The Contractor must explain how this shall be measured to ensure tracking that is consistent and accurate. The contractor shall be required to provide a waste audit report at least once per year. This report shall identify opportunities for reduction, health & safety risks, equipment reviews, and training requirements to achieve opportunities identified in the audit.

ADMINISTRATION

· Facility Orientation: An initial orientation of the facilities will be conducted by the COR at the start of the contract. The contractor shall be responsible for conducting orientation for new employees thereafter.

· Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police and COR immediately. A report shall be provided to the Contracting Officer and COR in writing that shall include the following:

· (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

Federal Holidays:

New Year’s Martin Luther King Jr. Day President’s Day Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas

Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungstun System http://www.fsc.va.gov/einvoice.asp.

(1) A properly prepared invoice will contain:

· Obligation number

· Invoice Number and Date

· Contractor’s Name and Address

· Itemization of pounds recycled and disposed

· Price per pound

· Dates services performed with service descriptions

· Location of service performed

· Total amount due

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Single Stream Recycling Contract Period: Base POP Begin: 08-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

Solid Waste

POP Begin: 08-01-2026 POP End: 01-31-2027

Metal/Recycling

POP Begin: 08-01-2026 POP End: 01-31-2027

Wood

POP Begin: 08-01-2026 POP End: 01-31-2027

General Waste

POP Begin: 08-01-2026 POP End: 01-31-2027

Rental/Lease Compactor, Dumpster, Container

POP Begin: 08-01-2026 POP End: 01-31-2027

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 08-01-2026 POP End: 01-31-2027

Single Stream Recycling Contract Period: Option 1 POP Begin: 02-01-2027 POP End: 01-31-2028

Solid Waste

POP Begin: 02-01-2027 POP End: 01-31-2028

Metal/Recycling

POP Begin: 02-01-2027 POP End: 01-31-2028

Wood

POP Begin: 02-01-2027 POP End: 01-31-2028

General Waste

POP Begin: 02-01-2027 POP End: 01-31-2028

Rental/Lease Compactor, Dumpster, Container

POP Begin: 02-01-2027 POP End: 01-31-2028

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 02-01-2027 POP End: 01-31-2028

Single Stream Recycling Contract Period: Option 2 POP Begin: 02-01-2028 POP End: 01-31-2029

Solid Waste

POP Begin: 02-01-2028 POP End: 01-31-2029

Metal/Recycling

POP Begin: 02-01-2028 POP End: 01-31-2029

Wood

POP Begin: 02-01-2028 POP End: 01-31-2029

General Waste

POP Begin: 02-01-2028 POP End: 01-31-2029

Rental/Lease Compactor, Dumpster, Container

POP Begin: 02-01-2028 POP End: 01-31-2029

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 02-01-2028 POP End: 01-31-2029

Single Stream Recycling Contract Period: Option 3 POP Begin: 02-01-2029 POP End: 01-31-2030

Solid Waste

POP Begin: 02-01-2029 POP End: 01-31-2030

Metal/Recycling

POP Begin: 02-01-2029 POP End: 01-31-2030

Wood

POP Begin: 02-01-2029 POP End: 01-31-2030

General Waste

POP Begin: 02-01-2029 POP End: 01-31-2030

Rental/Lease Compactor, Dumpster, Container

POP Begin: 02-01-2029 POP End: 01-31-2030

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 02-01-2029 POP End: 01-31-2030

Single Stream Recycling Contract Period: Option 4 POP Begin: 02-01-2030 POP End: 01-31-2031

Solid Waste

POP Begin: 02-01-2030 POP End: 01-31-2031

Metal/Recycling

POP Begin: 02-01-2030 POP End: 01-31-2031

Wood

POP Begin: 02-01-2030 POP End: 01-31-2031

General Waste

POP Begin: 02-01-2030 POP End: 01-31-2031

Rental/Lease Compactor, Dumpster, Container

POP Begin: 02-01-2030 POP End: 01-31-2031

Extra Rental/Lease Compactor, Dumpster, Container as needed.

POP Begin: 02-01-2030 POP End: 01-31-2031

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.