36C24126Q0133 0008.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

(Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 01-28-2026 None Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) 718 Smyth Road Manchester NH 03104-7007 Department of Veterans Affairs Network Contracting Office 1 (NE) Contracting Office (90C) 718 Smyth Road Manchester NH 03104-7007 To all Offerors/Bidders

36C24126Q0133

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-18-2026 10:00 EST See CONTINUATION Page X This amendment is to advise of changes to the RFQ:

*Due to construction locations for equipment at West Haven CT have been updated see *See section titled Places of Performance for more details.

*Added site visit for Connecticut and Rhode Island See page 2 for more details.

*Due time for questions has changed from 1/26/2026 at 10:00 am to 2/16/2026 at 10:00 am.

*Due time for quotes has changed from 1/29/2026 10:00 am to 2/18/2026 at 10:00 am

· Site Visit Schedule.

· Pre-registration is not necessary there will be a sign-in sheet at each site visit.

· There will be no other Site Visit dates or times conducted.

· For each location James L. R. Moore is your point of contact.

· DO NOT CONTACT THE SITE.

· DO NOT VISIT THE SITE EXCEPT FOR THE STATED DAY AND TIME

· Email is James.Moore14@va.gov

· On day of visit James L. R. Moore will not have access to work phone or email.

· No questions will be answered during the site visits.

· Vendors will submit questions to me at James.Moore14@va.gov.

· Thursday 1/8/2026 Manchester 8:00 am meeting at the Warehouse.

· Thursday 1/8/2026 WRJ 10:30 depending on traffic from Manchester. Meeting in front of Bldg 28 (Patriot).

· Monday 1/12/2026 Brockton MA 8:00 am meeting at Warehouse.

· leaving Brockton, no later than 9:00 am and heading to the following sites in order time permitting.

· West Roxbury

· Jamaica Plain

· Bedford

· Tuesday 1/13/2026 Maine 9:00 am meeting at the warehouse.

· Word of caution for Maine I typically lose cell service 30 minutes from the site.

· I would recommend printing/downloading directions just in case you lose GPS signal.

· Thursday 1/15/2026 Manchester 8:00 am meeting at the Warehouse.

· Thursday 1/15/2026 WRJ 10:30 depending on traffic from Manchester. Meeting in front of Bldg 28 (Patriot).

· Wednesday 1/21/2026 VA Central Western Massachusetts (Leeds). 9:00 am Warehouse all times are depending on traffic.

· Bedford MA 12:45 PM at warehouse.

· Lowell MA Crescent house 1:45 PM Front entrance.

· Monday 2/9/2026 Providence RI

· 10:00 am main entrance 830 Chalkston Ave.

· Proceeding the VA’s Main campus site visit at 830 Chalkston Ave, we will head to 385 Niagra ST off campus location.

· Tuesday 2/10/2026 West Haven CT

· 09:00 am VA West Haven Campus Meet in the Main Lobby of the Hospital.

This is the entrance for the ER and by the parking garage for reference.

· 11:00 am Newington CT950 Campbell Avenue Meeting at the Main Lobby Bld 2E

· Site location addresses and website links.

· VISN 1 locations https://department.va.gov/integrated-service-networks/visn-01/

· Manchester 718 Smyth Rd, Manchester NH 03104 https://www.va.gov/manchester-health-care/

· WRJ

163 Veterans Drive White River Junction, VT 05501 https://www.va.gov/white-river-junction-health-care/

· Brockton 940 Belmont Street Brockton, MA 02301-5596 https://www.va.gov/boston-health-care/

· West Roxbury 1400 VFW Parkway West Rocbury, MA 02132-4927 https://www.va.gov/boston-health-care/

· Jamaica Plain 150 South Huntington Ave Boston, MA 02130-4817 https://www.va.gov/boston-health-care/

· Bedford MA 200 Springs Road Bedford, MA 01730-1114 https://www.va.gov/bedford-health-care/

· Togus ME 1 VA Center Augusta, ME 04330-6795 https://www.va.gov/maine-health-care/

· Crescent House 15 Veterans Way Lowell, MA 01852 Crescent House website is experiencing technical difficulties.

· VA Central Western Massachusetts (631) 421 North Main Street Leeds, MA https://www.va.gov/central-western-massachusetts-health-care/

· VA West Haven Campus 950 Campbell Avenue West Haven, CT 06516 https://v2.interactive.medmaps.com/site/vaconn

· VA Newington Campus 555 Willard Avenue Newington, CT 06111 https://v2.interactive.medmaps.com/site/newingtonva

· VA Providence Medical Center 830 Chalkstone Ave, Providence, RI 02908-4799 https://www.va.gov/providence-health-care/locations/providence-va-medical-center/

· VA Providence Medical Center 385 Niagra ST, Providence, RI 02908-4799 https://www.va.gov/providence-health-care/locations/providence-va-medical-center/

PERFORMANCE WORK STATEMENT

VISN 1 Solid Waste and Recycling Program Services

GENERAL:

Contractor shall be responsible for allocating all equipment and personnel, including back‐up resources, to meet all requirements for the comprehensive management of the solid waste and recycling programs for the VISN 1: New England Healthcare System. The comprehensive waste services shall not only include the collection, recycling and disposal of waste, but also the training and support required to ensure compliance with all Federal, State, and Local regulations. The VISN 1; New England Healthcare Systems has a goal to achieve a 55% or greater recycling rate across all medical centers. As such, VISN 1; New England Healthcare Systems is looking for a service provider who can help in obtaining this goal of 55%.

It is the VA’s intent to allow each quoter to develop and submit a Recycling Plan that will help the VA manage waste in the most efficient, economical and best way possible to obtain a 55% or greater recycling rate. The ability to provide waste audits and to properly separate waste streams is crucial to this requirement. The Contractor must be able to assist the facilities in properly profiling their waste and reducing the volumes of waste, while increasing recycling services. The Contractor shall clearly show a plan that will easily measure the reductions in volumes monthly. It shall be the responsibility of the Contractor to provide the tracking and reports in a timely manner (within 20 calendar days of the end of the month), and action plans to address any shortfalls.

BACKGROUND:

VISN 1: New England Healthcare System is an integrated healthcare system comprised of Medical Centers, and many community‐based outpatient clinics located throughout New England.

VISN 1: New England Healthcare System provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services.

Goal:

Contractor shall provide compactors, dumpsters, totes. Vendor shall remove waste/recycling once the dumpster, tote, and compactor is filled in accordance with state and federal regulations.

PERIOD OF PERFORMANCE:

Base plus 4 option years.

Base : 01 August 2026 – 31 July 2027 Option Year one: 01 August 2027 – 31 July 2028 Option Year Two: 01 August 2028 – 31 July 2029 Option Year Three: 01 August 2029 – 31 July 2030 Option Year Four: 01 August 2030 – 31 July 2031

PLACES OF PERFORMANCE:

Solid Waste and recycling removal are required at the following sites:

As needed

DAYS AND HOURS OF OPERATION:

Standard Business Hours:

Monday – Friday, 8:00 a.m. to 4:30 p.m.

Operational times can be approved and acceptance by the COR.

PERFORMANCE REQUIREMENTS:

· The contractor shall provide all labor, supplies, equipment, and disposal for the following services:

· Solid waste disposal services and Recycling Services:

· Single Stream Recycling* (cardboard, mixed paper, plastic, glass and aluminum)

· Scrap Metal (e.g. appliances, office furniture, wire, pipe, medical equipment)

· Scrap Wood (e.g. lumber, branches, trunks)

· Pallets

· Construction & Demolition Debris

· Shrink Wrap

· Plastic Bags

· Plastic HPDE 1‐5

· Plastic #1‐7

· Cellulose Fiber (e.g. magazines, junk mail, envelopes, non‐HIPPA paper, phone books, paper bags, newspapers, cardboard, paper board)

· Aluminum (cans, foil, pans)

· Metal Cans & Containers

· Glass Bottles and Jars

· Food Waste

· Organic Waste (e.g. compostable containers, food service items (e.g. plates, bowels, utensils), paper towels, napkins, yard and garden waste)

· Mattresses

· Disposal of Mattresses will be an on call bases at each individual site and will be conducted in accordance with state and federal laws.

· A meeting will take place between the Contractor and VA personnel every 6 months. Topics of discussion will include past performance, issues and concerns, a review and update (modification as needed) of the comprehensive recycling plan, to name a few. The Contractor will provide personnel with healthcare industry experience in waste minimization and implementing recycling programs to attend these meetings. The goal of VABHS is to recycle as much material as possible. Here is a list of potentially recyclable materials. This list is not meant to be all‐inclusive.

ABS Computer, Trays ABS Plastic, ABS Regrind, Alum Scrap, Asphalt Paving, Asphalt Shingles, Biotech Plastics, Biotech Recyclables, Blue Wrap, Brick/Concrete, Mix Bronze, Bubble Wrap, Bulk Plastics, Business Mach Housing C & D, Debris, Cable Housing, Cardboard Cores, Carpet ‐ N6, Carpet ‐ N66, Carpet ‐ PET, Carpet ‐ PP, Carpet ‐ WTE, Ceiling Tiles, Chipboard, Circuit Boards/Pop, Circuit Boards/UnPop, Clothing, Commingled, Compact Disks, Computer Electronics, Computer Paper, Concrete, Copper, Corrugated/Mix Paper, Corrugated Boxes, CPU, Crepe Paper, CRT's, Each Drums, Electrical Meters. EPDM. EPS Foam. EPS Foam/Food Relate Fiber Board, Fiber Drums, Film Plastics. Flower Pots, Foam Insul/Composite, Foam Insul/EPS, Foam Insul/ISO, Foam Insul/XEPS, Foam plastics, Furniture, Glass Bottles, Glass Vials Glass, Brown Glass, Clear Plate Glass, Green Glass, Mixed Bottle Glass, Mixed Color Gypsum, HDPE # 2 ‐ Baled, HDPE Containers, HDPE Crate Grade, HDPE Drums, HDPE Milk Bottles, HDPE Molders, Waste HDPE, Tanks/Trays HDPE, Turnings, HDPE/LDPE Film, HH Debris HID, Lamps Hospital, PPE, Hotel Recyclables, Household Materials, Industrial Mix, Latex Foam LDPE, Foam LDPE, Plastics, LDPE/PP/EPS Foam, Light Bulbs/No Merc Light Iron, Magazines, Mattress Fluff Mattress, Quilt Scrap Mattress, Springs Mattresses, Metal, Metal Door Cutout Metal, Drums Metal Fixtures, Metal Framed Window, Metal Machinery, Metal Motors, Metal Wire Spools, Mixed C&E, Mixed Drums, Mixed Paper, Mixed Plas Agg, Mixed Wood, Munip Plas #1‐#7, Newspaper Nylon Regrind, Obsolete Boxes Goods, Ofc Cleanout Debris, Ofc Partitions OR Plastics, Other Lamps, Outthrow Paper Files, Paper Stock, PC Eng Plastic, PC Water Bottles, PE Film, Personal Computer, PET Fluff/PVC, PET Mylar Film, PET Rolls, PET Soda Bottles, PET Strapping, PET Trays, PET/HDPE Plastic Pill Bottles, Plastic Aggregate, Plastic Film, Plastic Housings, Plastic Pallets, Plastic Pipe, Plastics #3‐#7, Porcelain items, PP ‐ Rope, PP #5 Film, PP Foam, PP Non‐Woven, PP Regrind, PP Rigid, PP Woven, PS Rigid Plastic, PS#6 ‐ Rigid, PUR Foam, PVC, PVC Flex Roof, PVC IC Tubes, PVC ID Cards, PVC IV Bags, PVC Scrap, PVC Siding Retail, Retail Carpet Square, Retail Kiosks, Rigid plastics, Roof Ballast, Rock Rubber, Rubber Tires, Sand/Agg Fines, Single Stream, Slate Shingles, SMS Fabric, Solder, Dross Steel Cans, Steel Disks, Stumps/Brush Textiles, Tires, Titanium Chips, Toner, Cart, TPO Membrane, Baled Treated Wood, Uph Furniture, VHO Power grooves, White Goods, White Goods/Freon Windows, Wire, Wood Pallets, Wood, misc. Work Surfaces.

· Medical Center Staff Training and educational materials (i.e. acceptable recyclable materials) for applicable waste streams to ensure compliance and facilitate an effective waste diversion program.

Estimated Quantities of waste will be attached for reference:

REFERENCES/REQUIREMENTS:

The requirements of the following agencies must be met for solid waste management:

· Environmental Protection Agency (EPA) 40 CFR.

· Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820

· Department of Transportation (DOT) 49 CFR.

· Occupational Safety and Health Administration (OSHA)

· Connecticut; Department of Energy and Environmental Protection

· Maine; Department of Environmental Protection

· Massachusetts; Department of Environmental Protection

· Rhode Island; Department of Environmental Management

· Vermont; Department of Environmental Conservation

SOLID WASTE DISPOSAL AND RECYCLING SERVICES

The VISN 1: New England Healthcare System solid waste service is a critical support service for the VISN 1: New England Healthcare System. Solid waste must be removed from the facility in an efficient and timely manner so as not to interfere with work production within buildings or at the loading docks. Maintaining the cleanliness and aesthetic appearance of the equipment shall be a high priority.

The loading dock is the most critical area for the management of the solid waste. The waste must be removed on schedule so as not to interfere with the facility operations at the loading dock. The containers must be in good condition. The contractor shall provide new equipment to ensure the cleanliness and aesthetic appearance are satisfactory.

The Contractor must provide a plan for maintaining the cleanliness of the containers and equipment. The contractor shall maintain all compactors in proper operating condition according to the manufacturer's specifications. In the event of failure, the contractor shall respond to the maintenance request within 24 hours from the time the contractor is notified of any failure. Contractor will provide a 24‐hour Emergency Number for the VA to call in the event of an emergency. If the contractor cannot repair the compactor(s) within 24 hours of notification, the contractor shall replace the self‐contained unit associated with the inoperative compactor with a comparable size open‐top container. In this event, unless the self‐contained unit is full, the contractor shall not charge the VA for removal of the waste within the self‐contained unit. Furthermore, upon repair of the compactor(s), the contractor shall not return the associated self‐contained unit until the replacement open‐top container is full and the VA requests its removal.

The Contractor shall supply hydraulic equipment filled with biobased oil. The Contractor shall inspect all onsite oil filled hydraulic equipment on a monthly basis to ensure equipment is functioning properly and is not leaking. Contractor will provide completed monthly inspections results to COR. If the Contractor or the VA identifies leaking equipment, it shall be the Contractors responsibility to clean up the spill within 2 hours and repair the equipment with 24 hours.

While disconnecting hydraulic equipment during pickups, the Contractor provides fittings such that disconnected hydraulic hoses will be prevented from any minor hydraulic oil dripping/spills. Should any hydraulic oil drip/spill while connecting or disconnecting equipment the Contractor shall notify the VA and clean‐up immediately.

The VA shall provide the proposed frequencies for the emptying of solid waste containers or equipment, including required times for off‐site disposal.

The Contractor shall provide the methods and procedures proposed to provide the required preventive maintenance and emergency repairs to the Contractor provided solid waste containers and equipment. If abuse or vandalism is identified, it shall be immediately brought to the attention of the COR, and arrangements for repair shall be agreed upon by Contractor, Contracting Officer, and COR.

Contractor will provide additional/supplemental roll-offs (of varying sizes to be determined) as needed to support Medical Center Activations/Clean-outs. Supplemental roll-offs shall be placed at a proximate/convenient location to support these endeavors.

The compactor needs to be sized appropriate. The compactor must be designed to maximize fullness and to minimize the required pulls, to avoid disruption to service. The compactor must be designed to meet or exceed all safety standards to include key type lock/start control, emergency disconnect within 10 feet of the machine, and an emergency stop. The contractor shall provide to the facility if requested vertical/horizontal balers. The balers shall produce bales that are 60 inches by 30 inches to assure maximum value of the baled materials. Unit must be designed to prevent leakage, spillage, odors and pest control concerns. Compactors shall have electronic notification devices that notify the COR and the contractor about conditions of the unit. Compactors without loading docks will be required to have a cart dumper to minimize handling of the solid waste by the VA staff.

Contractor shall maintain a log of all waste/recycling shipments. The log shall identify the date, time and weight/quantities of all waste/recycling removed. The log shall also be itemized to properly categorize waste/recycling into designated pricing groups for monitoring purposes where applicable. This shall include at minimum, but not be limited to: Solid Waste, Solid Waste – Construction Debris, Recycling – Metal, Recycling - Cardboard, Recycling – Comingled, Solid Waste – Food Waste, Solid Waste – Yard Waste. Contractor shall maintain a log of recycling shipments. The log shall identify the quantities of recyclables shipped and the rebates generated as a result.

The Contractor is responsible for the removal and transporting of all baled items from the facility. The contractor will also provide the facilities will Bale Tie Wire (14ft x 13 gauge, 250/bundle or equivalent) as requested. The baled and any other recycled items shall generate a rebate to the VA. The rebate shall be applied to the invoice for the comprehensive waste management program.

Contractor shall maintain a log of recycling shipments. The log shall identify the quantities of recyclables shipped and the rebates generated as a result.

Contractor shall design a recycling program to institute recycling items not currently captured by the VISN 1: New England Healthcare System to meet the VA Directive. The recycling program shall be identified as part of the waste audit. Contractor shall consider single stream based on the size and location of facilities.

SCRAP METAL/PALLETS

The COR will call the contractor to provide containers for Scrap metal container:

· Delivered within 48 hours of notification.

· Receipt of pickup provided to COR

WASTE AUDIT

The Contractor shall provide to the VISN 1: New England Healthcare System an annual waste stream survey of all sites to include a formal written report after completion, in which contractor specifically reviews the waste generation and waste flow within a facility to determine areas of opportunity for waste reduction and elimination. Waste Audit and requested data is due to the VISN and provided to each of the individual facilities by November 1st following each completed year.

Once a clear reduction plan is approved, the Contractor and the VA will implement the program. Contractor and VA will develop internal relationships with generators and work with them to achieve the program's goals. Contractor and VA will train generators on the different types of waste in their area (infectious, noninfectious and recyclable) and where to properly dispose of it. The contractor shall monitor and track cost, waste generation by type and location, and training records for employees. All training records shall be sent electronically to the COR and COR designee.

Contractor understands that they shall also be required to provide subsequent briefing and in‐service training for VISN 1: New England Healthcare System. This training shall be conducted at no cost to the VA. Dates and times of training will be mutually agreed upon between the Contractor and the COR.

SPECIAL CONTRACT REQUIREMENTS

· QUALIFICATIONS:

· Contractor shall have demonstrated at least three years’ experience servicing at least three similar size hospitals by submitting a list of references including telephone numbers, addresses, and contact names.

· Contractor shall provide a plan to demonstrate that they are capable of providing ongoing requirements and services in the event of service disruptions for any reason. Contractor shall provide information for primary and back‐up sites for the following: regulated medical waste disposal services, reusable sharps container exchange services, solid waste disposal services, and recycling services.

· Contractor shall provide a complete background of their company as well as any company utilized to sustain this contract. Information will include but is not limited to company’s full legal name, primary business address, all other office locations (city and state), and history, along with the number of years in business.

· Contractor shall demonstrate their ability to convert the VA locations to their services immediately after award of the contract, Change Over/ Seamless Transition Plan.

· Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract. Contractor shall incur all cost associated with fulfilling this contingency plan at no additional expense to the Government. Contractor shall be liable for all expenses incurred by the Government due to the contractor's inability to perform in accordance with these requirements.

CONTRACTOR PERSONNEL

1. The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this contract. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer no later than fifteen (15) days prior to the contract start date. The contract manager and alternate(s) shall be able to understand, read, fluently speak, and legibly write the English language. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty‐eight (48) hours prior to the implementation of such changes.

2. Contractor shall provide their employees with appropriate protective clothing, equipment, and apparel as prescribed by the Occupational Safety & Health Administration (OSHA). The technician shall always be dressed neatly in appropriate uniform and wear an identification badge when servicing at the VA facility.

3. Contractor shall provide details of what training their employees undergo. Contractor shall be available for consultation and education to Medical Center's staff on the proper use of reusable sharps containers.

Training:

1. The contractor shall provide all training necessary to perform the work as defined in this contract. Training shall not hamper the quantity, quality, or timeliness of work requirements of the contract.

2. The Contractor shall ensure that all personnel involved in the handling, repackaging, and transportation of the items listed herein shall be trained in the areas of spills, and general first aid procedures.

3. The Contractor must demonstrate the training records and reporting that shall be provided. This must comply with the regulations as defined in the “Training” section.

The Contractor shall provide training for all sites as deemed necessary to include initial training for the COR as well as Environmental Management Service personnel on any new procedures relative to the handling/processing of solid waste and recyclables. This shall be scheduled (if necessary) by the COR after awarding of the contract. Cost for these services shall be provided at no additional cost to the VA and limited to once annually.

4. The Contractor provide a monthly tracking reporting system that shall allow for the VISN 1: New England Healthcare System to track all wastes from the point of generation as a means to identify waste poundage and classification. This report shall clearly demonstrate the facilities classification of wastes and opportunities for reduction. The report shall track all waste streams‐solid waste, medical waste, sharps wastes, incinerate only wastes, recycling and plastic diversion. The report shall also provide recycling factoids (i.e. pounds). The Contractor shall be responsible to submit to the COR and a sample of the proposed report required for the approval of the COR. This sample shall be submitted within ten (10) calendar days of receipt of the Notice of Award.

PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the execution of the work.

Specific site requirements:

1. Noise Ordinance. No pickups will be made at any campus during noise restriction periods as set forth by the town/city in which the facility is being serviced. At the discretion of the COR, this requirement may be changed and made more restrictive based on complaints or concerns for the residential areas around any site, specifically Boston areas.

2. At the time of service, the contractor shall recover and remove any debris, trash or waste on VA grounds around the containers regardless of how it managed to get there.

QUALITY ASSURANCE PLAN:

The ability to successfully provide the number and types of services required on a daily basis over an extended period of time requires a good Quality Assurance Plan. The required services shall be delivered within the normal working hours (7A‐4:30P), while meeting the quality standards required. The Contractor shall identify the methods and procedures to be used to ensure that the quality standards are met for regulated medical waste, universal waste, solid waste & recycling, and scrap metal. The Contractor shall focus on delivering the primary services of collections, consolidation, transportation, shipping and disposal in a manner the meets the requirements. The Contractor shall identify the key staff members who will carry out the requirements.

COMMUNICATION:

The Contractor must be capable of sending and receiving e‐mails and faxes, communicate with the COR, communicate with service vehicles regularly to determine locations and relay service‐related messages, and send/receive electronic data files. Communication shall be critical in ensuring no interruption of services. Communication shall include how waste will be collected, manifested, and treated.

PROJECT MANAGEMENT:

Contractor shall provide a highly qualified project manager with strong support from corporate management as this shall be essential to successfully performing these requirements day to day over an extended period. This plan shall identify the organizational structure proposed to direct these operations. The management team members shall be identified along with a description of qualifications and relative experience. The methods and procedures used to carry out this plan shall be specified, including the problem resolution procedures to be used in the event of service related or personnel problems. The Contractor shall identify the types of employee incentives used to encourage quality performance by Contractor staff. The plan shall specify the manager that shall be designated to meet with the Contracting Officer, at the Government’s convenience, for scheduled and impromptu meetings to discuss contractual issues. Resumes shall be provided for all members of the project management team and other key personnel requiring special skills. Contractors should not view this as simply a trash disposal service. This requirement is broad and diverse and requires an integrated, involved management approach to deliver these services successfully. Contractor shall provide key personnel for proper execution of the contract per the PWS.

HEALTH & SAFETY:

Due to the health and safety risks associated with this requirement, the Contractor’s methods, procedures, training and other controls that are proposed must allow the performance of the tasks with no adverse effects from the risk factors. The Health and Safety plan shall demonstrate a good working knowledge of the US DOT, US Occupational Health and Safety (OSHA), States of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont. Department of Health and other applicable regulations that govern the health and safety risks involved in the handling and shipping of regulated medical waste. All tasks with potential health and safety risks shall be identified along with the proposed control measures to ensure minimal exposure to minimize risk. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property.

REPORTS:

The Contractor must demonstrate the reports that shall be provided to measure the reductions that are achieved in the volumes of waste. The Contractor shall provide this/these report(s) monthly. The report(s) must demonstrate the objectives that are being met, and action plans for the objectives that have not been achieved. The Contractor must explain how this shall be measured to ensure tracking that is consistent and accurate. The contractor shall be required to provide a waste audit report at least once per year. This report shall identify opportunities for reduction, health & safety risks, equipment reviews, and training requirements to achieve opportunities identified in the audit.

ADMINISTRATION

· Facility Orientation: An initial orientation of the facilities will be conducted by the COR at the start of the contract. The contractor shall be responsible for conducting orientation for new employees thereafter.

· Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police and COR immediately. A report shall be provided to the Contracting Officer and COR in writing that shall include the following:

· (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

Federal Holidays:

New Year’s Martin Luther King Jr. Day President’s Day Memorial Day Juneteenth Fourth of July Labor Day Columbus Day Veteran’s Day Thanksgiving Christmas

· Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungstun System.

(1) A properly prepared invoice will contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Itemization of pounds recycled and disposed

· Price per pound

· Dates services performed with service descriptions

· Location of service performed

· Total amount due

(2) A separate invoice will be prepared for each facility.

This Amendment is to advise of update to RFQ 36C24126Q0133:

· Locations for equipment at West Haven CT due to construction.

· Added Site visit for Connecticut and Rhode Island.

· Questions due time change.

· Quote due time change.