36C24125Q0887.docx

SUBJECT*

Whole Health Cleanbox for Virtual Reality Goggles

GENERAL INFORMATION

VA Connecticut

950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contract Specialist Chadwin Walker chadwin.walker@va.gov 203-932-5711 x13364

PLACE OF PERFORMANCE

West Haven VA Medical Center

950 Campbell Avenue

West Haven CT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Disinfecting and Charging Storage Carts for VR Goggles

Combined Synopsis/Solicitation Notice

West Haven VAMC

This is a combined synopsis solicitation for Brand name or Equal products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-4.

This solicitation Unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1000 employees.

The FSC/PSC is 6530.

All interested companies shall provide quotations for the following:

Requirement: Cleanbox brand Virtual Reality (VR) Storage Carts or equal

Cleanbox CX1, Mynd Immersive VR Kits and a mobile medical cart with lockable wheels, charging station, secure storage, hand sanitizer mount and accessory holders

Wellness Cart 2nd Drawer Add On

Saliant Characteristics of Carts

1. Sanitization Efficiency

· Effective Sanitization: units must utilize UVC light technology to effectively disinfect VR goggles, eliminating bacteria, viruses, and fungi.

· Cycle Duration: The sanitization process should be quick, ideally within 1-2 minutes, to facilitate frequent use in high-traffic areas.

· UVC Light Exposure: Ensure that the UVC light covers all areas of the VR goggles, including straps and foam padding, to achieve thorough disinfection.

2. Compatibility and Capacity

· Device Compatibility: The units should be compatible with various models of VR headsets (e.g., Oculus, HTC Vive, PlayStation VR, Mynd Immersive) including different sizes and designs.

· Capacity: Each unit should be able to accommodate at least one full-sized VR headset and its associated components.

3. Safety and Compliance

· Safety Standards: units must comply with international safety standards for UVC light emissions, ensuring no harmful exposure to users.

· User Safety: Features like automatic shut-off mechanisms and secure enclosures should be in place to prevent accidental exposure to UVC light during operation.

· Regulatory Compliance: The product should meet relevant health, safety, and environmental regulations, such as EU directives, FDA guidelines, and OSHA standards.

4. Usability

· Ease of Use: units should have an intuitive interface, easy-to-follow instructions, and minimal steps for operation, suitable for both technical and non-technical users.

· Indicator Lights/Notifications: Visual/auditory indicators to notify users when the sanitization cycle starts, is in progress, and is complete.

· Maintenance Requirements: The unit should require minimal maintenance and be easy to clean, with replaceable UVC bulbs and filters if necessary.

5. Durability and Reliability

· Build Quality: Robust construction to withstand daily wear and tear, particularly in environments with heavy usage.

· Long Lifespan: The UVC bulbs and other components should have a long operational lifespan to reduce the need for frequent replacements.

· Consistent Performance: Maintain consistent sanitization effectiveness over time and usage, with quality assurance checks.

6. Portability and Flexibility

· Portability: The carts provide reasonable portability, allowing them to be easily moved between different locations as needed.

· Flexibility: Capable of accommodating different environmental conditions (e.g., varying temperature and humidity levels) without compromising effectiveness.

7. Cost-Effectiveness

· Affordability: Overall cost, including the initial purchase and ongoing maintenance, should provide value for money.

· Energy Efficiency: Minimize energy consumption during operation, contributing to lower operating costs and environmental impact.

8. Support and Training

· Customer Support: Provide comprehensive customer support, including technical assistance, troubleshooting, and replacement services.

· Training Materials: Include detailed user manuals, online tutorials, and if necessary, on-site training sessions to ensure proper handling and usage.

· Updates and Upgrades: Offer firmware updates and potential upgrade options to enhance performance and compliance with new standards.

Delivery:

WEST HAVEN VAMC

950 CAMPBELL AVE

WEST HAVEN, CT 06516-2770

All quoters shall submit the following: Please include the solicitation number in the subject line of the email response, failure to do so could result in RFQ being missed.

All quotes shall be sent to the Veterans Health Administration, Regional Procurement Office East, Network Contracting Office 1 Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, Delivery Time, and Authorized Reseller Letter (if not OEM).

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 2PM on 09/25/2025 at chadwin.walker@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed above.

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