Consolidated Vendor Questions 36C24125Q0885 TKA.pdf

Soliciation 36C24125Q0885 Questions and Answers

1. Contract History – Has this requirement been solicited previously under the same or similar scope, and if so, could you provide details (contract number, performance period)?

Not to my knowledge, although contracting may please clarify

2. Staffing/Workload Expectations – Is there a minimum or expected number of janitorial staff required on site during clinic operating hours?

Staffing to be as required to accomplish stated Scope within the stated non-patient hours of 6:30AM-8:30AM and 4:00PM-11:00PM. These times are provided as available hours to accomplish cleaning scope. It is not mandatory to staff during all those hours, staffing numbers to be determined by vendor to accomplish daily needs. Day porter is NOT necessary.

3. Government-Furnished Items – Beyond keys/access, are any cleaning supplies, paper products, or consumables provided by the Government, or must all items be contractor-furnished?

The following is provided by the VA;

All other consumables shall be the vendor responsibility.

4. Site Visit – Is there an opportunity for a pre-proposal site visit, or are there any floorplans available beyond the square footage information provided?

Refer to provided floor plans.

5. Evaluation Criteria Clarification – For technical evaluation, aside from meeting Statement of Work requirements, are there additional factors or scoring weights that the Government will emphasize (e.g., infection control experience, healthcare janitorial past performance)?

No

What is the Annual Value of the Existing Contract? 0

Can we roll over the Present Employees to our Company?

Staffing/employee management is the prerogative of the vendor.

Does the Janitorial Company have Parking Privilege?

Dedicated Janitorial parking is not provided.

Do Facilities have a Supply Storage Area?

Housekeeping storage is available within the clinic. Refer to provided floor plans.

Does the VA Supply Office Space for Supervisors as / break area for employees?

Offices for VA employees are designated. Break rooms are shared. Dedicated space for Janitorial personnel is not provided.

Break down how much is the VTC/Carpet?

Refer to provided floor plans.

Wage Determination?

WD# 2015-4139 revision number 31 Dated Aug 7, 2025

How many offices?

How many bathrooms (include how many stalls and urinals, sinks)?

How many Clinical areas/lobby?

Refer to provided floor plans.

Please let us know who will be providing materials and equipment during the cleaning.

We would also like to know who is providing supplies like toilet paper and etc., to be restocked.

We supply cleaning products only and you supply all the paper towels, hand wash, and trash bags. Is this acceptable?

The VA provides the following;

All other consumables shall be the vendor responsibility

May we ask for an extension for few hours on this?

Solicitation has been extended to September 26, 2025 by 10:00am est.

1. Whether a voluntary pre-quote site walkthrough will be offered prior to submission.

No

2. Facility counts or details for:

3. Total restrooms (by type, if possible: public/patient/staff; unisex vs. multi-stall)

4. Total showers (patient vs. staff)

5. Approximate number of personnel working in the cleanable area during a typical weekday As many as 99 VA personnel staff the clinic, though infrequently simultaneously.

6. Count of individual offices

7. Number of break rooms / staff kitchens / vending areas

8. Number of meeting/conference rooms

We understand keys and alarm access will be issued to cleared personnel. Please advise if any additional after-hours access procedures are required.

1. The applicable SCLS wage determination for Burlington/Chittenden County.

2. Whether a site walk or virtual Q&A is planned before the due date. No

3. Any floor plans or room lists beyond the noted 17,608 SF; confirmation that rooms

226, 242, and 246 are excluded.

4. Whether the Government will maintain the current biohazard/sharps removal IDIQ arrangement as stated (contractor to stage, third party to haul).

Biohazard/Sharps removal IDIQ remains in place.

5. Any preferred report templates for the weekly cyclic-cleaning certification and monthly progress report.

Vendor discretion, provided all necessary items are included.

Incumbent Questions

1. Our current scope is 1 clean daily, evening service between 4pm and 11pm. Is it the intention to expand services at this location? These are the expanded components:

1. Early morning floor cleaning 6:30 to 8:30am

The hours provided in this solicitation are those available for janitorial services to be accomplished outside of patient hours. It is not mandatory to be present 6:30-8:30.

2. Day porter work 8am to 4pm – the space is not really large enough to need a full-time person yet the solicitation asks for 2 cleans on the restrooms which may necessitate a full-time person

Day porter work is not required.

2. Would you like the response to separate pricing for what we do currently and this expanded scope? Yes

3. Would it be possible to have a time extension and submit our response by 10am on Thursday 9/25?