36C24125Q0649.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

VA Connecticut

950 Campbell Avenue West Haven CT 06516

POINT OF CONTACT*

Contracting Specialist Chadwin Walker chadwin.walker@va.gov 203-932-5711 x13364

PLACE OF PERFORMANCE

Bedford VAMC

200 Springs Road

Bedford MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Women's Health Activation Exam Chairs VA Bedford VAMC

This is a combined synopsis solicitation for Brand name commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-3.

This solicitation is set-aside for Total SB set-aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 800 employees.

The FSC/PSC is 6515.

All interested companies shall provide quotations for the following:

Requirement: BRAND NAME ONLY 626 Barrier-Free Examination Chairs

All quoters shall submit the following: Please include the solicitation number in the subject line of the email response, failure to do so could result in RFQ being missed.

All quotes shall be sent to the Veterans Health Administration, Regional Procurement Office East, Network Contracting Office 1 Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, Delivery Time, and Authorized Reseller Letter. Delivery must NOT be later than November 1st, 2025.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 1PM on 08/11/2025 at chadwin.walker@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed above.

All interested companies shall provide quotations in accordance with the following Statement of Objectives:

Statement of Objectives (SOO) Bedford VA Medical Center

VA Bedford Women’s Health Examination and Procedure Chair Purchase Part 1

General Information

1. GENERAL: This is a firm fixed price contract to provide equipment and services for the installation and procurement of patient examination and procedure chairs. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform the procurement, assembly, and placement of patient examination and procedure chairs in September 2025 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Bedford VA Medical Center is seeking to procure 10 patient examination chairs and 2 patient procedure chairs to support the activation of a new Women’s Health clinic.

1.3 Objectives: Bedford aims to establish a firm fixed price contract that will provide the equipment, parts, accessories, and services required to procure, assemble, and place 10 patient examination chairs and 2 patient procedure chairs.

1.4 Scope: The requested contract is specific to the Bedford VA Medical Center at 200 Springs Rd, Bedford MA 01730.

The contractor is responsible for the procurement, delivery, assembly, and placement of new patient examination and procedure chairs as well as removal of all trash produced as a result. Each exam chair must include padded patient support rails and upholstery. Each procedure chair must include an articulating armboard, a vision screen, and upholstery. The contractor shall provide any labor, tools, equipment, etc. necessary to complete this work.

Placement of the exam and procedure chairs will require the contractor to load assembled chairs onto a truck and deliver the chairs from Bldg 3 Warehouse to Bldg 12 Women’s Health Clinic. These buildings are not connected via the Bedford VA Medical Center tunnel system, necessitating transport via truck.

All work must be completed within one business day (7:00am-5:00pm, Monday through Friday). If work is not completed within one business day, the contractor shall return to the Bedford VA Medical Center to complete all work described in this Performance Work Statement at no extra cost to the Government.

The exam and procedure chairs must be delivered in the month of September 2025. If the delivery is anticipated to be delayed past September 2025, written notice must be given to the Primary Healthcare Technology Management POC and the Contracting Officer. Delivery of the exam chairs shall not be delayed past November 1st, 2025.

The contractor must coordinate installation dates with Bedford VA Medical Center’s Office of Healthcare Technology Management and/or the Technical POC at least 1 week in advance.

All employees of the Contractor and subcontractors shall comply with VA security management program and obtain the permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

All installation personnel shall be knowledgeable on how to properly assemble the procured exam and procedure chairs.

The Contractor must comply with security, privacy, and safety issues in accordance to VA standards, policies, and directives set forth at all times while providing the work outlined in the Scope of Work.

The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (e.g. trees, shrubs, lawn/turf, cubs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

Place of Performance: The work to be performed under this contract will be performed at all the Bedford VA Medical Center:

Edith Nourse Rogers Memorial Veterans Hospital 200 Springs Rd Bedford, MA 01730

Combined Synopsis/Solicitation Notice