S02 36C24125Q0471_4.docx

This document is an Amendment to a Previous Combined Solicitation for Operating Room Scheduling Software (PeriOptimization) issued by the Department of Veterans Affairs. The solicitation (RFQ Number 36C24125Q0471) is set aside for small businesses and seeks a comprehensive software solution for the White River Junction VA Medical Center to streamline and optimize operating room scheduling processes. The key amendment changes the size standard from $34 Million to 150 Employees using the Information Technology Value Added Resellers (ITVAR) size standard exception, allowing small business Value Added Resellers (VAR) to compete for contracts involving products from large IT manufacturers.

The software requirements include bidirectional integration with VISTA/CPRS, capabilities for tracking all procedure types, full staffing visibility, real-time patient status tracking, and provider calendars. Specific salient characteristics mandate the software's ability to display all scheduled procedures on one screen, record VA-required data metrics, and provide mechanisms for family member updates. The solicitation requires the vendor to provide user and service manuals, on-site training, installation, and a minimum 1-year manufacturer warranty. Quotes are due by 5pm EST on 7/28/2025, with the place of performance at White River Junction VA Medical Center in Vermont, and the contract will be awarded based on a comparative evaluation of quotes most advantageous to the government.