36C24125Q0369.docx

SUBJECT*

608-24-901 Asbestos Survey

GENERAL INFORMATION

Network Contracting Office 1 (NCO 1) Contracting Officer (90C) 718 Smyth Road Manchester, NH 03104

POINT OF CONTACT*

Contract Specialist Sary Nhet sary.nhet@va.gov email only please

PLACE OF PERFORMANCE

718 Smyth Road

Manchester NH

ADDITIONAL INFORMATION

DESCRIPTION

The Manchester VA Medical Center located at 718 Smyth Road, Manchester, NH has a requirement for a Firm Fixed Price service contract to conduct campus-wide Asbestos Containing Materials (ACM) survey and will serve to identify existing conditions of several buildings on campus, which will enable current and future construction projects to have an understanding of ACM risks existing in project areas as accurately, completely, and precisely as possible. The survey shall include accessible areas of all site buildings (including but not limited to behind/through access hatches, inside accessible drop-ceiling spaces and crawlspaces, etc.) and, if present, suspect materials on the exterior of buildings. Inaccessible suspect materials (e.g., behind walls or pipe chases) shall be noted in the database as presumed ACM, and Contractor will capture and provide all available information (e.g. location/quantity estimates based on visible conditions above walls, etc.) regarding presumed ACM.

1.0 SCOPE:

The scope of this project is for a complete and accurate campus-wide Asbestos Containing Materials (ACM) survey for Manchester VAMC. For the purpose of this project, ACM is defined as any material containing more than 1% asbestos and is synonymous with Asbestos Containing Building Materials (ACBM). It is intended to refer to all materials that would fall under either the EPA Asbestos Hazard Emergency Response Act (AHERA) regulations or the OSHA Asbestos Standards.

It shall be the Contractor’s responsibility to identify the applicable federal, state, and local laws and regulations and Veterans’ Health Administration (VHA) Directives and apply the procedures and protocols, as required.

The project includes, but is not limited to, providing materials, tools, testing, and qualified and competent personnel for conducting an asbestos survey of all buildings at the facility. Qualified and competent personnel shall meet the requirements of and be certified by the State of New Hampshire.

Buildings to be inspected:

The period of performance is 120 calendar days, beginning with the issuance of the Notice to Proceed (NTP) by the Contracting Officer.

The VA will not be responsible for any costs incurred by interested parties in responding to this announcement.

This is a Sources Sought Notice:

This notice is not a solicitation and is intended only for market research purposes and to determine interest in the project by qualified SDVOSBs that have the experience directed at the requirements of the Statement of work.

The NAICS code is 541620 Environmental Consulting Services and the small business size standard is $19 million per year.

Firms must have valid registration in the System for Award Management (SAM). Visit: SAM.gov to register in this database. SDVOSB firms must be verified in VetCert and SBA DSBS under NAICS 541620. Visit: https://veterans.certify.sba.gov/ and MySBA Certifications for further information.

RESPONSE:

Interested SDVOSB firms must provide their qualifications to the Contracting Specialist no later than 11:00am on 4/22/2025 via email to Sary.Nhet@va.gov

1. A positive statement of your intention to submit a proposal in response to a solicitation for this project and include your firm’s UEI Number, Firms address and Contact information.

1. Evidence of your experience in project similar to this one at a Medical facility (please provide contract descriptions, contract dollar amounts and telephone numbers for points of contact – no photographs).

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

VA New England Healthcare System Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104

STATEMENT OF WORK

608-24-901 Campus ACM Survey

1.0 INTRODUCTION

Manchester VAMC requires a campus-wide Asbestos Containing Materials (ACM) survey. This project will serve to identify existing conditions in the below-listed buildings, and to enable current and future construction projects to have an understanding of ACM risks existing in project areas as accurately, completely, and precisely as possible.

For the purpose of this SOW, ACM is defined as any material containing more than 1% asbestos and is synonymous with Asbestos Containing Building Materials (ACBM). It is intended to refer to all materials that would fall under either the EPA Asbestos Hazard Emergency Response Act (AHERA) regulations or the OSHA Asbestos Standards.

It shall be the Contractor’s responsibility to identify the applicable federal, state, and local laws and regulations and Veterans’ Health Administration (VHA) Directives and apply the procedures and protocols, as required. Some relevant references have been provided for convenience in section 4.0, below.

The project includes, but is not limited to, providing materials, tools, testing, and qualified and competent personnel for conducting an asbestos survey of all buildings at the facility. Qualified and competent personnel shall meet the requirements of and be certified by the State of New Hampshire.

2.0 PROJECT STAFF

CONTRACTING OFFICER (CO)

Casey Pridham 718 Smyth Road| BSB Suite 105| Manchester, NH 03104

CONTRACTING OFFICERS REPRESENTATIVE (COR):

B. Franklin Briggs Healthcare Engineer 718 Smyth Road | Manchester, NH 03104 Phone 603.854.9677 | Email bryan.briggs@va.gov

CONTRACT SPECIALIST (CS)

Sary Nhet 200 Springs Road | Bedford, MA 01730 Phone 978.328.9796 | Email sary.nhet@va.gov

3.0 SCOPE AND PROJECT TASKING

Specific tasks to be performed during the survey shall include, but are not limited to, the following:

The Contractor shall perform a complete Baseline Asbestos Hazard Emergency Response Act Survey. To accomplish this, the Contractor’s accredited Building Inspector(s) shall conduct an assessment of friable and non-friable ACM in every accessible building space included in the survey, and identify types, locations, quantities and conditions of ACM and locations and quantities of presumed ACM present using the AHERA protocol. The survey shall include accessible areas of all site buildings (including but not limited to behind/through access hatches, inside accessible drop-ceiling spaces and crawlspaces, etc.) and, if present, suspect materials on the exterior of buildings. Inaccessible suspect materials (e.g., behind walls or pipe chases) shall be noted in the database as presumed ACM, and Contractor will capture and provide all available information (e.g. location/quantity estimates based on visible conditions above walls, etc.) regarding presumed ACM, to ensure maximum understanding of existing conditions to future projects.

The Contractor’s accredited Building Inspector(s) shall collect bulk samples of suspect materials for confirmatory laboratory analysis (samples will be collected and analyzed in accordance with the recommended EPA bulk sample protocol). No roofs are to be sampled.

Buildings to be inspected:

4.0 PERFORMANCE REQUIREMENTS

This project’s Period of Performance (PoP) shall be 120 calendar days from Notice to Proceed (NtP) to final acceptance by the Contracting Officer (CO) of the Contractor’s Final Inspection Report.

For the purposes of scheduling and fee proposals, Contractor will assume 15% of total proposed labor-hours will be after-hour labor-hours (night and/or weekend), to accommodate added complexities of coordinating surveys in patient-care areas.

The Contractor’s accredited Building Inspector shall conduct a Physical Assessment that groups all friable and non-friable ACM and suspected ACM in each functional space into the following three AHERA homogeneous material categories: Thermal System Insulation (TSI), Surfacing Materials (SM), and Miscellaneous Materials (MM). They shall also be grouped by type (e.g., for TSI – “Magnesium silicate,” “Aircell,” “cork,” etc.), color, size, etc. and then sampled in a representative manner in accordance with the appropriate AHERA protocol as necessary when confirmatory testing is needed.

The Contractor shall collect all samples of suspected ACM in accordance with EPA and OSHA regulations preventing airborne fiber exposure to all occupants. Samples taken in occupied office spaces shall be taken in locations that minimize visual impact of the resulting sample location. The Contractor shall notify the COR prior to sampling, especially in occupied areas. The Contractor shall restore visible sample locations to a condition as close to original as possible. The Contractor shall encapsulate all locations to prevent any subsequent release of asbestos fibers after sample collection. The Contractor shall note sample locations on CAD submission and include corresponding photographs of all surveyed materials.

Quantities of ACM and presumed-ACM shall be measured wherever possible to minimize the use of estimated material quantities in the final report.

All inaccessible areas (those requiring destructive methods to access, such as above plaster ceilings or behind plaster walls or pipe chases) shall be noted in the final report and on the CAD submission. The Contractor is not allowed to cut through solid building structures that do not have access openings to reach suspect ACM for visualization and/or sampling. In these cases, Contractor shall provide, as precisely as possible, estimated quantities and locations of presumed ACM.

Except where it is documented that areas are free of ACM, such as in new construction or areas that have been totally renovated, all accessible building interiors and exteriors shall be visually inspected to identify all friable and non-friable ACM, suspect ACM, and presumed ACM. The COR will provide historical abatement records; Contractor to incorporate this data into final deliverable such that it provides a comprehensive report for all ACM and non-ACM.

The Contractor’s inspectors shall use unique material location identifiers (using information such as building number, room number, room surface, sample ID number, and material description) to describe ACM, presumed ACM, and confirmed non-ACM locations in the facility.

All bulk sample analysis shall be conducted by laboratories who are accredited under the AIHA National Voluntary Laboratory Accreditation Program (NVLAP).

The bulk samples resulting from the survey shall be managed or disposed of by the contractor in accordance with established federal and state rules and regulations.

The Contractor shall comply with the public laws and statues including all changes and amendments of federal, state, and local environmental statutes and regulations in effect of date of issuance of this contract, including (but not limited to) the applicable portions of the documents cited in the basic contract and below.

· 29 CFR 1926.1101 Asbestos Regulations for the Construction Industry

· 29 CFR 1910.134 Respiratory Protection Standard

· 29 CFR 1910.1001 Occupational Exposure to Asbestos, Tremolite Anthophyllite and Actinolite

· 40 CFR 763 Asbestos Worker Protection

· USEPA 560/5-85-024 Guidance for Controlling Asbestos-Containing Materials in Buildings

· EPA Asbestos Hazard Emergency Response Act (AHERA) protocols

· 40 CFR 61, Sub-part M, National Emission Standards for Hazardous Air Pollutants (NESHAPS)

5.0 DELIVERABLES

5.1 Submittals:

Submit for review and approval, within 10 calendar days of NtP:

· Names, qualifications, and certifications of the asbestos inspector(s) performing the work of the project.

· Names and accreditations of the laboratory(s) performing the analysis for this project.

· Overall project schedule Submit for review:

· Preliminary report on each building, including but not necessarily limited to room list, proposed sample list, etc.

· Upon acceptance of the preliminary report and subsequent completion of the survey, the final report on each building.

· All deliverables as listed in 5.3, below, to allow for VA review prior to final acceptance.

5.2 Label Materials in Non-Public Areas:

After acceptance of the final report, the Contractor shall, as directed by the COR:

· Label positively-identified ACM in non-public areas of the buildings tested.

· Install subtle, public-facing marking to indicate nearby presence of ACM to maintenance personnel. This could be a small sticker, paint dot, etc. that indicates nearby presence of ACM to people who need to know but does not draw undue attention to the presence of ACM.

5.3 Final Deliverables:

1. Drawings (CAD and PDF) showing the location of ACM (both positively and negatively identified), as well as sample locations and sample IDs. The VA will provide the Contractor with the most current set of AutoCAD drawings available for all facility buildings.

2. Report of inspection for each building as described above will be provided to the COR. The asbestos inspection shall result in a report that includes:

a. Tabular listing of samples that have tested positive and negative by homogenous group. The listing shall also contain location, material type and quantity, material description, and photo ID.

b. Room by room inventory of ACM identified in the survey. This inventory is to describe the types, amounts, condition, location, and risk score of the ACM’s identified. Risk scores for response actions shall be from 1-4 (where one represents the highest priority) and shall be based on the AHERA-accredited Building Inspector’s Hazard Assessment findings.

c. Floor plans showing the locations where samples were taken.

d. Tabulated results of laboratory testing of the samples taken.

e. Chain of custody for samples taken.

f. Copies of the laboratory reports showing test results.

3. The report’s inventories of samples and test results shall also be provided electronically in Microsoft Excel spreadsheet format.

4. Provide an O&M Plan for the facility.

***END OF THIS SCOPE OF WORK***

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