A-E Supplement A Scope and Site Visits rev1.pdf

Building 4 CLC Phase II, Brockton Project #523A5-24-303

SUPPLEMENT “A”

General Scope of Work (SOW):

Provide all professional architectural and engineering (A/E) services necessary to develop detailed & complete drawings, specifications, cost estimates, construction schedules, project phasing plans, activations & furniture spreadsheets, investigations & reports, BIM modeling, finish boards, site visits and construction period services required for a limited renovation of building 4 First and Second Floor B-Wing Patient Wards in accordance with the VHA Small House (SH) Model Design Guide, The Facility Guidelines Institute’s Guidelines for Design and Construction of Residential Health, Care, and Support Facilities (The Residential Guidelines) and National Institute of Building Sciences’ Design Guidelines for the Visual Environment (Low Vision Design Program). The design intent is to create a resident-centered environment and to develop a therapeutic environment of care to deliver high-quality and high-value care to our nation’s Veterans in Building 4, Veterans Affairs’ Medical Center (VAMC), 940 Belmont Street, Brockton, MA.

Task Order Task Order Construction Budget #523A5-24-303 Building 4 CLC Phase II $10,615,000

Deduct Alternates} Shall be part of the design requirements to be utilized in case of market condition variations to maximize the use of available Government funds. The VA shall select the proposed alternates from the A/E recommendations. Deduct Alternates shall not be used to bring the projected project costs within construction funding; these alternates are designed to assure a contract award and to have a project design and estimate at or below construction funding.

Services shall also include, but are not limited to the following:

1) On site visits to define the details of the project scope of work meeting the goals of the Veterans Affairs' (VA) project team, and presentation of preliminary layout plans with proposed alternatives.

2) Engage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. Site investigations shall measure and record the conditions of the area to be renovated and/or impacted by the project. Each discipline shall document and investigate the relevant existing conditions found, review the availability of existing site information, and field verify all essential elements pertinent to their trade. LIDAR surveying to provide BIM modeling and Revit conversions of floor plans and building scope.

3) Based on meetings and site field surveys, prepare a proposed detailed project scope description report with the VA goals. Detailed project scope narrative and report will include but not be limited to developing detailed & complete drawings, details, notes, specifications, cost estimates, construction schedules, project phasing plans, life safety interim measures, infection prevention risk assessment requirements, activations & furniture spreadsheets, scope narrative, sequence of operations for all systems, report documenting the conditions of all the existing systems using photographs & created one-line diagram and floor plans to easily identify, locate & reference found deficiencies, detailed report with a narrative of findings and recommendations referencing code & SH Model Design Guide with all new work to be designed, what deficiencies will be

Building 4 CLC Phase II, Brockton Project #523A5-24-303 corrected, what existing systems may need to remain but need to be repaired/upgraded/removed.

4) Representation during all design review and field survey meetings. Architect/Engineer

(A/E) shall document the results of each meeting and provide the conclusions to the Contracting Officer and VA Project Engineer within one (1) week following each meeting.

5) Based on meetings and investigations prepare preliminary, schematic, working, and construction documents with the necessary engineering and design details for all architectural, mechanical (plumbing, fire protection and HVAC), electrical, structural, civil, and other specialty consultants’ elements within the limits of the project goals established.

6) 90% Design Submission: The 90% design submission shall be a complete 100% design.

All plans, sections, details, etc. shall be complete at this time. The A/E shall ensure that the 90% design submittal is in fact his/her 100% product, and that it represents a total biddable package. An incomplete 90% design submittal may be rejected by the VA; a rejection will require the A/E to resubmit a 90% design with no additional cost to the A/E.

7) VA Design Review Comments: The A/E shall submit written responses to the VA's oral and written design review comments. These written responses shall be within seven (7) calendar days of the VA's comments; and these responses shall explain the action the A/E will take for each comment.

8) Verification and preparation of as-built drawings which the VA shall retain.

9) The design consultant must have a PDF writer program to electronically sign material submittals; all Material Submittal Forms will be processed via electronic format with digital signature which utilizes a PDF Writer Program such as Adobe Reader/Writer or Pro V Nuance.

10) Site visits (minimum of 7 design and 7 construction) or as required and/or requested by the VA Contracting Officer and Project Engineer for review and inspection of progress including final tests and inspections.

11) Documentation of all site visits shall be submitted in writing to the VA Contracting

Officer and Project Engineer within one (1) week after each visit.

12) Review and comply with Design Alert – VA Project Design Principles – Foundation of Design. In summary, VA staff and consulting architects and engineers must help realize the VA missions through design and construction that honors and serves our Nation's Veterans by providing world class health care, benefits, and memorial facilities that embody optimum performance in functionality, flexibility, quality, safety, security, accessibility, wayfinding, resilience, sustainability, maintainability, and economy.