OR Roof Repair SOW.pdf

Providence VAMC Scope of Work

O.R. Roof Repair

02/29/2024 Work covered under this agreement includes all labor, material and equipment needed to repair the O.R. Roof, as indicated below.

Moisture Survey Inspection

• Provide a moisture survey inspection using thermal imaging to confirm the location(s) and extent(s) of suspect area. Refer to Area 1 of Tremco Survey taken in May 2023.

See attached figure.

• Compare to Area 1 of Tremco Survey taken in May 2023. See attached figure.

• If significant changes are identified, notify the COR immediately.

Roof Repair

• Refer to Area 1 of Tremco Survey taken in May 2023. See attached figure.

• Access to the roof system will be provided from the interior, with appropriate safety tie-offs for all staff accessing the roof system.

• All staff working on the roof system shall be tied off to existing roof davit.

• Remove all deteriorated/wet/saturated roof system components. All job-related debris shall be neatly bagged, lowered to the main roof level, and transported/delivered into VAMC’ designated, onsite dumpster.

• New tapered, thermal insulation (Flat Stock) shall be installed over the steel roof deck and fastened in-place with manufacturer-approved fasteners/plates at the rate of one (1) fastener each two (2) square feet. Fastening densities shall be increased at corners/perimeters (8’ width) to one (1) fastener each square foot.

• Over the tapered insulation, EPDM and like in-kind shall be used and adhered in-place using cold-process adhesive at the manufacturer-approved quantities.

• All work that has the potential to disrupt/block or interfere with ongoing Operation Room activities and/or traffic areas or as directed by the COR shall be performed “off-hours”.

Submittals: The Contractor shall submit to the VAMC Providence, RI the following:

• Samples of each primary component to be used in the roof system and the manufacturer’s current literature and specifications for each component.

• Manufacturer’s warranty.

• Contractor’s/Installer’s warranty.

• Dimensioned shop drawings which shall include:

• Outline of roof with roof dimensions and elevation shown.

• Technical acceptance from the roofing material manufacturer.

• Certifications by manufacturers of roofing materials that all materials supplied comply with all requirements of the identified ASTM and other industry standards or practices.

• Material Safety Data Sheets (MSDS) for each item to be brought on to the site.

• Operation and Maintenance Manuals (if any) for the roofing materials.

• As-built drawings showing locations of patches and full depth repairs.

Records Management Language for Statement of Work (SOW):

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the

Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VHAPROSNYDER

Oval

VHAPROSNYDER

Rejected

VHAPROSNYDER

Rejected

VHAPROSNYDER

Rejected

VHAPROSNYDER

Rejected

VHAPROSNYDER

Oval

VHAPROSNYDER

Line

VHAPROSNYDER

Line

VHAPROSNYDER

Line

VHAPROSNYDER

Line

VHAPROSNYDER

Oval

VHAPROSNYDER

Rejected

VHAPROSNYDER

Rejected