36C24124Q0285_1.docx

SUBJECT*

689-24-706, EHRM JSA-FDS Support Upgrades

GENERAL INFORMATION

VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton MA 02301

POINT OF CONTACT*

Contract Specialist Cecilia Antwi cecilia.antwi@va.gov 774-826-3970

PLACE OF PERFORMANCE

VAMC West Haven

950 Campbell Avenue

West Haven, CT 06516

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Introduction Network Contracting Office 1 (NCO 1), supporting VA New England Healthcare System (VISN 1), is conducting market research to facilitate a determination of acquisition strategy. The determination of acquisition strategy for this procurement will be based on this market research and information available to the Government from other sources. The purpose of this market research is to identify verified Service-Disabled Veteran Owned Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB), as well as other socio-economic business firms, which have sufficient staff, flexibility, capability, and interest to perform construction for the following project. To be eligible to respond as an SDVOB or VOSB, your firm must be certified in the SBA’s Veteran Small Business Certification System (VetCert) under NAICS code 283210 at the due date for response to this notice and remain verified throughout the acquisition process. Firms must also be registered in the System for Award Management (SAM). Visit www.sam.gov.

Although the emphasis is on Service Disabled Veteran Owned (SDVOSB) and Veteran Owned (VOSB) Small Business, the Government is interested in any size firm (small or large) and any socio-economic category that has the capability to perform this project in order to determine an accurate acquisition strategy.

Failure to respond to this notice will not impact consideration of construction firms (or joint ventures) which otherwise meet set-aside requirements and submit responses to the follow-up public announcement.

General Project Description and NAICS The purpose of Project 689-24-706, EHRMS JSA-FDS Support Upgrades is to design, supply and install a single mode fiber optic cable from C103 (Hub room) in building 5 to Room SG105 (MCR) in building 1 sub ground level at the VA Connecticut Healthcare System (VACHS) West Haven Campus, West Haven, Connecticut. Please refer to the attached Statement of Work for a more detailed synopsis.

This procurement for Construction is assigned NAICS code 283210 Electrical Services which has an SBA size standard of $19 million in average revenue.

The magnitude of Construction is between $25,000 and $100,000.

Information Sought Parties interested in the upcoming procurement should provide the following documentation:

1. State your firm name (as it appears in SAM.gov), firm office location where these services will be performed from, UEI number, and socio-economic status (i.e., verified SDVOSB or VOSB, WOSB, SB, Large Business). Please include a point of contact with an email address. If responding as an SDVOSB or VOSB, provide evidence of verification in VetCert under NAICS code 283210.

2. A positive statement of your intention to submit a proposal in response to a solicitation for this project and include your firm’s UEI number.

3. Provide a brief narrative on the firm’s experience providing services similar to those described in the attached Statement of Work. Please provide contract descriptions, contract dollar amounts, and telephone numbers for points of contact. Descriptions should also detail experience with boiler and chiller systems.

4. Although this sources sought notice applies to all socioeconomic categories, SDVOSB and VOSB firms will need to provide evidence of ability to meet at least 50% of the cost of personnel for performance will be spent for employees of your concern or employees of other eligible SDVOSB or VOSB concerns (Reference VAAR 852.219-73 for SDVOSB set-aside requirements or 852.219-74 for VOSB set-aside requirements). If you state you will use other eligible contractors, provide their names and UEI numbers. What would be the expected make-up of the firm’s team in terms of socio-economic categories and estimated percentage of work to be completed by your firm and each subcontractor?

If the procurement is set-aside for any category of small business, generally fifty percent of more of the work would need to be performed by the contractor or a similarly situated subcontractor in terms of percentage of cost. For instance, if set-aside for service-disabled veteran-owned small business (SDVOSB), 50% or more of the contract would need to be performed by verified SDVOSBs—no other small business categories would count towards the percentage. If set-aside for small business, 50% of the contract would be required to be performed by small businesses which would include performance by a verified SDVOSB because they are also a small business. If the procurement is not set-aside and reaches certain dollar thresholds, the Government would negotiate an acceptable subcontracting plan to utilize small business concerns.

5. A brief statement on capability of performing the work in conjunction with ongoing projects.

6. Proof of professional liability insurance required to cover the amount of the expected construction contract cost.

Submission Instructions Interested parties are requested to submit the requested information by 4:00 PM EST on Tuesday, April 23, 2024, via email to cecilia.antwi@va.gov. Please title the subject line Sources Sought Response -36C24124Q0285.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

EHRM JSA-FDS Support Upgrades

VA Connecticut Healthcare System (VACHS) – West Haven Campus West Haven Campus

950 CAMPBELL AVENUE

WEST HAVEN, CT 06516

689-22-706

EHRM JSA

FDS

Support Upgrades

Page of

TABLE OF CONTENTS:

GENERAL INTENT

SCOPE OF WORK

ADMINISTRATIVE PROCEDURES

ATTACHMENTS:

· IMAGES OF EXISTING AREA

· VACHS West Haven Campus Site Map

1. GENERAL INTENT

VA Connecticut Healthcare System (VACHS) West Haven. Office of Information Technology has identified a need to install Fiber Optic cable to connect the new JSA appliance in the MCR to the core switches in the Hub room.

1.1. General Requirements

1.1.1. Contractor to design, supply and install single mode fiber optic cable from room C103 (Hub room) in building 5 to Room SG105 (MCR) in building 1 sub ground level.

1.1.2. Contractor to supply all labor materials, and equipment to install the cable from JSA connections to Core Switches.

1.1.3. Design and provide shielded Single Mode 48 Strand OS2 fiber between these connections.

1.1.4. Contractor to supply labor, materials to install cable per the agreed route.

1.1.5. Contractor to install sleeves and firestop all locations where fiber cable passes through walls or floors.

1.1.6. Verify distance to include all drops and floor level changes.

1.2. DESIGN EFFORT

1.2.1. Contractor to work with COR to verify cabling routes and connection locations.

1.2.2. Contractor to work with FMS, OIT and JSA vendor to schedule installation.

1.3. TESTING

1.3.1. The contractor shall provide a written testing plan in accordance with specifications and Building Industry Consulting Service International (BICSI) standards. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing testing.

1.3.2. GC to coordinate final tests with VHA COR and conduct final tests in his/her presence. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

1.3.3. Optical fiber system test procedures:

• ANSI/TIA-526-7: Measurement of Optical Power Loss of Installed Single-Mode Fiber Cable Plant; Adoption of IEC 61280-4-2 edition 2, Fibre-Optic Communications Subsystem Test Procedures – Part 4-2: Installed Cable Plant – Single-Mode Attenuation and Optical Return Loss Measurement

• ANSI/TIA-526-14: Optical Power Loss Measurements of Installed Multimode Fiber Cable Plant; Modification of IEC 61280-4-1 edition 2, Fibre-Optic Communications Subsystem Test Procedures – Part 4-1: Installed Cable Plant – Multimode Attenuation Measurement

1.4. Safety During Construction

1.4.1. The Contractor shall designate a minimum of one Site Safety and Health Officer (SSHO) at each project site that will be identified as the SSHO to administer the Lessor’s safety program.

2. SCOPE OF WORK

2.1. FIBER CABLE

2.1.1. 48 Strand SM armored fiber Hangers or cable trays

2.1.2. LC SM fiber connectors

2.1.3. LC SM 12pk couplers

2.1.4. Rack mount fiber enclosures.

2.2. Hardware

2.2.1. Replacement sleeves

2.2.2. Firestopping

3. GENERAL SPECIFICATIONS:

1. Standards: Contractor shall meet all Federal/VA, state, and local standards, codes, and requirements. All design and installation shall be per master specifications, design manuals, and design guides found on the VA Technical Information Library.

2. Parking: Parking is rigidly controlled throughout the West Haven VAMC. Parking of vehicles in other than the specified areas will result in said vehicles being towed at the owner’s expense off the VAMC grounds.

3. Staging Areas: Onsite staging areas, including storage and dumpster locations, will not be provided or allowed for this Contract.

4. Site Utilities: The Contractor should note these specifications do not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The bidder shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this Contract and shall make provisions within their bid accordingly. All proposed utility relocations, reallocations, and shutdowns shall be approved by the Veterans Affairs’ Contracting Officer’s Representative (VA COR) prior to completing the work in question.

The Contractor shall be responsible for verifying all utility installations and taking appropriate action prior to working around any potential utility installation. Utility shutdowns shall be planned after 6:00 pm to 5:00 am, Monday through Friday or on weekends, and shall be scheduled a minimum of two (2) weeks in advance, unless otherwise approved by the Contracting Officer (CO) and the VA COR or otherwise specified herein or on the corresponding drawings.

5. Safety: The Contractor shall be responsible for developing a Safety Plan for all site work. Contractors working onsite at the VA must wear face coverings at all times provided by the contractor. For external building work, contractors shall screen their own employees daily meeting Center for Disease Control and Prevention guidelines. Contractors working internal to the buildings on VA property shall go through VA screening each day. This Safety Plan must be approved by the VA. Contractor shall reference the VHA Supplemental Contract Requirements for Combatting COVID-19, which was updated on December 14, 2021.

6. Work Completion: All work under this Contract shall be completed within thirty (30) calendar days following the issuance of the Notice to Proceed and prior to installation date of sterilizers per the vendor.

Completion of the Contract includes inspection of all installed project features by the VA COR or designated alternate representative.

7. Scheduling of Work: All work shall be performed between the hours of 7:00 am and 4:30 pm, Monday through Friday, with the exceptions of federal holidays as well as the final electrical tie-in.

Any work performed at other times than between 7:00 am and 4:30 pm, Monday through Friday, must be arranged in advance and approved in writing by the VA COR. When the Contractor’s work interferes with hospital functions, such as when work produces excessive noise, service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the Contractor shall perform said work at other than normal hours and as directed by the VA COR.

Upon the issuance of the Notice to Proceed, the Contractor must contact the CO and his/her COR to schedule the work.

Construction to be started as soon as old equipment is removed.

8. Work Completion: All work under this Contract shall be completed within thirty (30) calendar days following the issuance of the Notice to Proceed. Completion of the Contract includes inspection of all installed project features by the VA COR or designated alternate representative.

9. Material and Workmanship Quality: All materials and workmanship shall comply with all applicable codes and standards. All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the VA COR.

10. Submittals: The Contractor shall submit product samples, manufacturers’ literature, and data for approval by the VA COR and CO. Additionally, the Contractor shall pay specific attention to ensure timely submissions of all product samples, manufacturers’ literature, and data, covering the materials listed below that will be installed in this project:

· Occupational Safety and Health Administration (OSHA) Worker Certifications and Training

11. Safety: Contractor shall always comply with the following and keep a copy of the attached on-site:

• Contractor Safety Pamphlet issued by VACHS

12. Security: All contractor personnel shall obtain a short-term identification badge issued by the VACHS, which must be coordinated through the Project Manager/VA COR. Such identification badge shall always be worn by the individual and prominently displayed while on VA property. No employee of the Contractor shall enter the project site without a valid identification badge issued by the VA. In order to obtain a short-term identification badge, contractor personnel shall present to the Project Manager/VA COR (or designee) a valid (non-expired) photo identification issued by a US federal, state or local government agency.

All contractor personnel are subject to inspection of personal affects when entering or leaving the project site.

ATTACHMENTS:

IMAGES OF EXISTING AREA

VACHS West Haven Campus Site Map

See attached document: S02 SOW Attachment 1 images - Copy.

See attached document: S02 SOW Attachment 2 West Haven VAMC Campus Map - Copy.

image1.jpeg image2.jpeg