S06 523-17-008 BID SPECIFICATIONS.pdf

Boston Healthcare System A/E Boiler Plant AST Containment

Bid Documents – May 31, 2018 Project No. 523-17-008

Solicitation No. xx-xx

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

TABLE OF CONTENTS

A/E BOILER PLANT AST CONTAINMENT

PROJECT NO. 523-17-008

VETERANS AFFAIRS MEDICAL CENTER

JAMAICA PLAIN, MASSACHUSETTS

DIVISION 00 - SPECIAL SECTIONS

00 01 15 LIST OF DRAWING SHEETS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 GENERAL REQUIREMENTS

01 32 16.15 PROJECT SCHEDULES

01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

01 35 26 SAFETY REQUIREMENTS

01 42 19 REFERENCE STANDARDS

01 74 19 CONSTRUCTION WASTE MANAGEMENT

01 99 99 PROJECT CLOSEOUT

DIVISION 02 – EXISTING CONDITIONS

02 41 00 DEMOLITION

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 92 00 JOINT SEALANTS

DIVISION 09 – FINISHES

09 67 23 RESINOUS FLOORING

09 91 00 PAINTING

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SECTION 00 01 15

LIST OF DRAWINGS

THE DRAWINGS LISTED BELOW ACCOMPANYING THIS SPECIFICATION FORM A PART OF THE

CONTRACT.

Sheet Drawing Title

1 G-001 TITLE SHEET

2 C-001 EXISTING CONDITIONS PLAN

3 C-101 AST CONTAINMENT COATING SYSTEM REPAIRS

4 C-102 CORROSION AND PAINT REPAIR PLAN

5 C-501 DETAILS

- - - E N D - - -

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SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 – GENERAL

1.1 GENERAL INTENTION

A. Contractor shall provide all necessary labor, material and coordination to complete the work required by the contract documents. Contractor shall completely prepare the site as necessary for operation, including demolition, removal of existing items, and renovations in a sequence or phases as required by the contract documents.

B. Pre-bid Site Visit Recommendation … Before submitting bid, visit the site and carefully examine the areas to identify complexity, existing conditions and difficulties that will affect work. Bid submission shall be construed as acceptance of the existing conditions and difficulties. No change to the contract price or schedule shall be allowed for work caused by unfamiliarity with the site conditions that are visible or readily construed by an experienced observer.

C. An organized site visit for Bidders will be conducted – Date/Time per the Solicitation.

D. Offices of the Architect-Engineers will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

E. All employees of Contractor and subcontractors shall comply with

VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.2 STATEMENT OF BID ITEM(S)

A. Base Bid Offer: Provide all labor, material, equipment, transportation, supervision, selective demolition, Bid Documents – May 31, 2018

01 00 00 - 2 construction, alterations, renovations of exterior spaces for the A/E Boiler Plant Aboveground Storage Tank (AST)

Project 523-17-008;

Work adjacent to the Boiler Plant Building 5 includes:

1. The VA completed an inspection of two (2) 40,000 gallon diesel

ASTs and containment systems, and one (1) 11,410 gallon liquid nitrogen AST on April 20, 2017 for the Commonwealth of

Massachusetts AST Use Permit. The inspection identified several conditions of concern for the diesel ASTs and recommended that associated repairs be completed. Inspection findings include:

“Concrete Foundation/Floor Issues/Dike–Containment -

Overall structural foundation is in good condition per visual inspection, however, top coating at various areas is cracked, thus, recommend these areas be recoated to avoid water penetration and related damages, accordingly.”

“Dike-Wall Issues - There are visible signs of cracking and separation in corner sections of wall system, thus, recommend properly repaired and sealed.”

“Corrosion/Painting Issues- Recommend that for various smaller sections/areas of steel components (for tank and piping) that are showing signs of corrosion be properly and fully repainted/re-coated. However, it should be noted that there were no visible signs of structural damage to these components as of time of this inspection.”

2. The inspection identified several conditions of concern for the nitrogen AST and recommended that associated repairs be completed. Inspection findings include:

“Recommend that bottom of both concrete base sealer systems located at base of structural support system and connecting to foundation/floor be removed due to being cracked and properly replaced and caulked to help prevent corrosion issues to structural support system.”

3. Provide all work in accordance with the

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01 00 00 - 3 contract documents.

B. Base Bid Offer Total Contract Duration: 90 calendar days performed as indicated.

C. Deduct Alternates: Offerors must submit price for each

Deduct Alternate item. Should offers exceed the funds available, award will be made on Base Bid minus any or all of the following:

1. Not Applicable

D. Unit Prices: Offerors must submit pricing for each of the following Unit items.

AST Containment Coating – Floor Crack Repair: Unit pricing shall be provided for additional floor crack repair work in the case where the crack observed in the coating system extends into the concrete substrate thereby requiring the removal of concrete up to a total of 1-inch in depth as identified on Contract Drawing

C-101, Key Note 02, Option B.

1. Contractor shall provide the unit cost ($_______ per 1 linear foot) for the removal of concrete substrate an additional 3/4-inch at locations observed to require additional crack repair beneath the coating system.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. After award of contract, additional sets of drawings may be made by the Contractor, at the Contractor's expense. The VA will not provide hard copy documents.

1.4 RELATED WORK – MINIMUM WORK PERFORMANCE REQUIREMENTS

Provide and coordinate all necessary work and products meeting the requirements associated with all applicable specification sections and plans to produce a system complete, functional and ready for the purpose intended. No statements here in shall relieve the Contractor of responsibilities described elsewhere in the contract documents.

A. General Contractor shall assure that all trades are aware of their respective full scope of work. Contractor shall procure all necessary permits and inspections. Refer to all contract drawings, specifications and notes for additional responsibilities, details and scope of work. All work shall be

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01 00 00 - 4 performed by personnel properly skilled in the task they are performing and aware of their project responsibilities.

Workmanship shall be the best of their respective kind using the most modern approved methods and materials. General Contractor shall directly supervise and all phases of construction, and the supervisor shall have full authority to act on field conditions associated with all trades to prevent construction delays. Daily work logs shall be issued to the Contracting Officer’s

Representative (COR) describing in detail the manpower, man-hours, work performed by each trade and weather conditions.

B. See specification sections for material testing activities and inspection services required during project construction to be provided by a Testing Laboratory, Manufacturers and/or independent testing firms retained by the contractor.

1.5 COORDINATION

Coordinate work and products meeting the requirements associated with all applicable specification sections and plans to produce a system complete, functional and ready for the purpose intended.

A. Pre-worksite Re-visit Requirements Before starting work in a particular area, visit the worksite and carefully examine the areas to verify complexity, existing conditions and difficulties that will affect work including all work done under various specification sections and the VA.

Commencement of work shall be construed as acceptance of the existing conditions and difficulties. No change to the contract price or schedule shall be allowed for work caused by unfamiliarity with the site conditions that are visible or readily construed by an experienced observer.

1.6 PERFORMANCE

A. Scheduling Plan: To insure proper execution, the Contractor shall submit to the Contracting Officer a schedule for approval of anticipated dates on which the Contractor intends to accomplish work outlined by specification Section, in each specific area of the site or building or portion thereof.

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Arrange dates to insure accomplishment of all work in successive

Phases mutually agreeable to the Contracting Officer and COR.

Contractor shall notify the Contracting Officer in writing regarding deviations in excess of 14 calendar days from the approved schedule with the reasons, justification and extent of the requested time extension or reduction.

Contractor shall notify the COR two (2) weeks in advance of the proposed date of starting work in each specific area of the site or building or portion thereof as Phased, the nature of the work, associated trades involved, and expected completion date.

B. Parts/Phases Plan: Contractor shall have the contract duration specified calendar days from the Notice to Proceed date to complete all project Parts and Phases in their entirety.

Refer to Section 01 00 00 (ATTACHMENT A) for an outline of the

Project Phasing Plan.

1. PART ONE: PRE–SITE WORK START (Submittals, Long Lead Time

Ordering) …

Within 30 calendar days after the Notice to Proceed, the

Contractor shall submit for review/approval all required

Submittals by specification Section “complete”. For

Submittal requirements refer to Section 01 33 23, SHOP

DRAWINGS – PRODUCT DATA – SAMPLES. Disapproved Submittals shall be resubmitted with all corrections within 07 calendar days of the notification date.

Within 14 calendar days after the Notice to Proceed (NTP) …

Contractor shall submit to the Contracting Officer the following:

a. Preliminary Progress Schedule outlined by specification Section showing the order in which the

Contractor proposes to perform the work.

b. Construction Schedule of Values itemized by specification Section.

Within 14 calendar days after Submittals have been approved, the contractor shall submit to the Contracting

Officer a Final Progress Schedule outlined by specification

Section and incorporating all equipment delivery dates with

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01 00 00 - 6 verification. Submit copy of purchase orders for long lead items with delivery date indicated. Based on the review of this information, the Government will approve a date for construction site work start. To minimize disruption of the facility operations, each area as phased will not be turned over to the Contractor for PART TWO until PART ONE is “complete”.

2. PART TWO: SITE WORK START (Project

Renovations/Improvements).

Contractor shall have the contract duration specified calendar days from the Notice to Proceed (less the time used for PART ONE) to complete the Demolition, Construction, Closeout portions of the project in their entirety subdivided as indicated in the Project Phasing

Plan including Government final acceptance.

Perform the following within each Phase:

Demolition: Perform selective demolition in the project areas as designated on the contract drawings. Coordinate all demolition work and new work, and preserve and protect access to and from the other areas of the facility.

Coordinate all work with the COR.

Construction: Perform construction at the medical center as designated on the contract drawings. Proceed with construction only after acceptance of “all” required submittals and coordination drawings. Preserve and coordinate all access and work in areas within the construction boundary and elsewhere as necessary.

Coordinate all work with the COR.

Closeout: Before final inspection of each Phase, submit/coordinate all required permits, inspections, tests and evaluations within each Phase, and complete the requirements of Section 01 99 99, PROJECT CLOSEOUT, including prerequisites and occupancy checklist as specified. Each Phase shall be entirely completed, accepted and activated before proceeding to the next Phase in sequence.

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1.7 QUALITY ASSURANCE

A. Product substitution: Refer to BRAND NAME OR EQUAL (FAR 52.211-

6).

Brand Names: Certain items may be identified by brand name make and model. Identification of these items by a “brand name” description is intended to indicate the quality and salient

(physical, functional, or performance) characteristics of products that will be satisfactory and is not intended to be restrictive. Unless clearly indicated in the offer that an

“equal” product is offered, the offer shall be considered as offering a referenced brand name product. Offers of “equal” products or items will be considered for this award if such product or item is clearly identified in the offer and is determined by the Government to fully meet the salient (physical, functional, or performance) characteristics of the product or item named. The Government’s determination as to the acceptability of the “equal” product shall be based on information furnished or otherwise identified in the offer, as well as other information reasonably available to the Government.

If the item cited is no longer available, the manufacturer’s currently available item that replaces the cited model shall be provided.

B. Quality: In accordance with MATERIAL AND WORKMANSHIP (FAR

52.236-5).

C. Warranty: In accordance with WARRANTY OF CONSTRUCTION (FAR

52.246-21).

1. All work shall be warranted for a period of one year, as specified under Warranty of Construction FAR clause 52.246-

21, to be free of any defect in equipment, material, or design furnished, or workmanship performed by the

Contractor or any subcontractor or supplier at any tier.

2. Contractor shall also, as specified under Warranty in FAR clause 52.246-21, obtain all warranties that would be given in normal commercial practice executed, in writing, for the benefit of the Government.

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3. This contract shall be subject to all parts of FAR clause

52.246-21 and it’s Alternate I.

1.8 SUBMITTALS

In accordance with Section 01 33 23, SHOP DRAWINGS – PRODUCT DATA –

SAMPLES, furnish the following:

A. Submit and maintain a Fire Safety Protection program and Project

Safety plan in accordance with 29 CFR Part 1926 Safety and Health

Regulations for Construction signed by the “Competent Person”

(CP).

1. Fire Safety Protection Program: Prior to the start of any work, submit a fire safety plan detailing project specific fire safety measures which will be addressed including periodic status reports demonstrating compliance with the contract requirements.

2. Project Safety Plan: Prior to any personnel beginning work for the Contractor or subcontractors, they shall undergo a safety briefing per OSHA requirements provided by the

General Contractor’s “Competent Person” (CP). This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Submit documentation that individuals have undergone the required safety briefing with details of the plan’s agenda.

B. Submit required proof that an OSHA certified “Competent Person”

(CP) (29 CFR 1926.20(b) (2)) shall maintain a presence at the work site whenever the general or subcontractors are present.

1. Submit documentation that on-site General Contractor and sub-contractor’s construction workers have completed either the OSHA 10-hour construction worker course or OSHA 30-hour construction course and other relevant competency training as required and determined by the VA CP.

2. The determination for training is based on the project hazards and complexity, State and Federal regulations and

VA requirements.

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3. Submit typed list of Name, Company, Trade of each individual performing work.

C. Submit and maintain the following items customized for the project:

1. ILSM & ICRA procedures as required. Refer to Attachments in this Section.

2. Safety Data Sheets (SDS) for construction substances to be used.

3. Construction coordination measures to be implemented.

4. Detailed disposal and retention methods to be utilized.

5. Detailed Safety & Infection Prevention measures.

6. Project detailed Security plan for the area.

7. Project detailed Schedule of Values.

8. Project construction phasing plan.

9. Daily construction progress log.

10. Detailed construction schedule.

11. Contractor Acknowledgement VA Lock Out/Tag Out Policy

D. Submit required certification of a medical program that addresses tuberculosis. The medical program shall include written assurance that construction staff has no active tuberculosis.

E. Refer to Articles, PUBLICATIONS and CODES AND STANDARDS, in

Section 01 42 19, REFERENCE STANDARDS. Refer to Article, SUBMITTALS, in individual Sections for additional Publications required.

1.9 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan shall define both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with the regulations.

B. Security Procedures:

1. All employees of the Contractor and subcontractors shall comply with VA security management program and obtain

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01 00 00 - 10 permission of the VA Police, be identified with Photo ID

Badges by project and employer provided by the Contractor, and restricted from unauthorized access.

2. For working outside the “regular hours” as defined in the contract, Contractor shall give a minimum of 7 calendar days notice to the Contracting Officer and COR so that security arrangements can be provided for the employees.

Submit the attached form for ‘Contractors Working Other

Than Normal Hours’. This notice is separate from any notices required for utility shutdown described elsewhere.

3. VA reserves the right to close down or shut down the project site and order Contractor’s employees off the premises in the event of an emergency. Contractor may return to the site only with the written approval of the

Contracting Officer.

4. Contractor’s employees and subcontractors shall not enter the project site without an appropriate badge. Personnel are also subject to inspection of their personal effects when entering or leaving the project site.

5. No photography of VA premises are permitted without written permission from the Contracting Officer.

C. Key Control:

1. Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections and emergency actions of every area of the project including tool boxes and parked machines.

2. The electrical rooms, and computer rooms are secure and mission critical areas. All work in the computer rooms and closets will be scheduled to allow government personnel to be present during the execution of contract work. The VA shall maintain its own security and access control of these areas.

3. Contractor shall turn over all duplicate keys and permanent lock cylinders to the VA locksmith for permanent installation.

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D. Document Control:

1. Before starting any work, the Contractor and/or sub-contractors shall submit a security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need-to-know to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings considered “Sensitive – Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project.

Return the information to the Contracting Officer upon request. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

4. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

5. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of sensitive information.

6. All electronic information shall be stored in specified location following VA standards and procedures.

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked.

b. Sensitive information including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions:

1. Vehicle authorization access shall be restricted to picking up and dropping off materials and supplies only.

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2. Separate permits may be issued to the Contractor by the VA

Police for parking in a designated area only. Vehicle authorization requests shall be submitted 72 hours before the date and time of access.

1.10 SAFETY AND INFECTION PREVENTION MEASURES

A. Temporary Construction Partitions:

1. Install and maintain flame resistant temporary construction partitions to provide dust -tight separations between construction areas, sensitive equipment and adjoining areas that are occupied by Department of Veterans Affairs (VA) personnel to contain dirt, debris, dust and odors.

Barriers shall be sealed and made presentable on the

Medical Center occupied side.

a. Non-flammable (fire retardant) reinforced polystyrene meeting local fire codes, 6-mil thick or greater plastic tarpaulin partitions surrounding work areas properly sealed at ceiling, floor, partitions, and adjacent construction may be used in selected areas where dust control is the only hazard:

“ZipWall” (800-718-2255), “Smart Seal” (407-466-9189) or equal barriers.

2. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction. Close openings in smoke barriers and fire-rated construction to maintain fire ratings. Seal penetrations with listed through-penetration firestop materials in accordance with

Section 07 84 00, FIRESTOPPING.

3. HEPA (High Efficiency Particulate Accumulator) filtration is required where the exhaust air may reenter the breathing zone or where dust may interfere with fire alarm system, computer equipment, sprinkler heads and building automation controls. Provide and operate the necessary quantity and size of HEPA air scrubbers during ALL phases of construction (not limited to demolition) to maintain air quality and provide continuous negative air pressure at all times within the work area. HEPA filtration shall be rated

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01 00 00 - 13 at an efficiency level of 99.97% retaining all particles including pollen, mold spores and dust 0.3 microns in size or larger. The HEPA filtration units shall be cleaned and serviced daily at a minimum. Provide both primary (high capacity ASHRAE 85%) and secondary filtration pre-filters to extend the useful life of the HEPA filter. Contractor shall verify that construction exhaust to exterior is not reintroduced into the Medical Center through intake vents, or building openings. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that particles are not reintroduced into the Medical Center. Demonstrate the operation of the negative pressure system to the VA COR to include, but not be limited to, the following:

a. Plastic barriers and sheeting move lightly in toward the work area.

b. Noticeable movement of air through (inward) the site’s open entrance.

c. Positive motion of air across all areas in which work is to be performed.

d. Modify the negative pressure system as necessary to achieve the above.

5. Adhesive Walk-off Mats/Carpets, minimum size 24 inches by

36 inches, shall be used at all interior transitions from the construction area to occupied Medical Center area.

Mats shall be changed as often as required to maintain areas outside construction area clean at all times.

6. Vacuums and equipment vacuums (HEPA drills, HEPA saws, etc) shall utilize completely sealed HEPA filtration rated at an efficiency level of 99.97% retaining all particles including pollen, mold spores and dust 0.3 microns in size or larger … bag, filter and motor components shall be completely sealed by rubber gaskets with no dust leakage.

7. Vacuum and wet mop all construction transition areas to the occupied Medical Center at the end of each workday. Clean and maintain surrounding areas frequently.

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8. Daily clean inside the construction barrier. Use sweeping compound products daily to collect floor debris and control floor dust.

9. Vacuum ceiling tiles prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be closed immediately when unattended.

10. Take all measures and provide all material necessary for protecting existing equipment and property in affected and other areas against dust and debris; equipment, property, affected and other areas used in the Medical Center’s operations shall not be hindered.

B. Site and Building Access: Maintain free and unobstructed access for fire, police and other emergency response forces, and to facility emergency services in accordance with NFPA 241.

1. The VA will be continuously occupying areas of the building immediately adjacent to construction areas (File room, computer room, etc) and within the construction areas (data center, data closets and electric room). Contractor shall permit access to VA personnel and patients through other areas that serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical

Center operations will not be hindered. Conduct work in manner that will minimize need for disruption of the

Medical Center's normal operations. Provide a minimum of seven (7) day advance notice to the COR of activities that may severely affect the Medical Center's normal operations.

Ensure safe passage of persons around area of demolition.

Conduct operations to prevent injury to adjacent buildings, structures, utilities, and persons.

2. Means of Egress: Do not block exiting for occupied buildings, including walkways, paths from exits to roads.

Exits for VA occupied areas of a building including rooms, suites, corridors and floors shall not be blocked by the construction or by construction materials. Exits may be blocked temporarily if it is unavoidable and adequate

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01 00 00 - 15 alternate measures are provided such as signage, barriers and instructions to occupants. Minimize disruptions and coordinate with COR and VA Safety Manager.

3. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily and report findings with corrective actions weekly to the facility, COR and

Safety Manager.

4. Keep fire and smoke barrier doors clear of obstacles.

Maintain construction site in a manner that permits access of fire department equipment and vehicles. Clear building construction areas of unnecessary obstructions so that all portions are accessible for fire department apparatus and permit emergency egress of all personnel.

5. Parking in restricted areas, and near fire hydrants, post indicator valves (PIV) and egress routes is prohibited.

6. All employees of the Contractor and subcontractors shall be identified with VA issued Photo ID Badges.

7. The Contractor shall ensure its employees, subcontractors and suppliers under the work restrictions access restriction requirements to ensure unauthorized access.

C. Fire Safety Protection Requirements: Establish and maintain a

Fire Safety Protection program in accordance with 29 CFR 1926.

Prior to the start of any work, submit a fire safety plan detailing project specific fire safety measures which will be addressed including periodic status reports demonstrating compliance with the contract requirements.

1. Fire Hazard Prevention Inspections: Inspect entire construction areas weekly once construction starts and until the building is turned over to the government.

Coordinate with, and report findings and corrective actions weekly to COR and VA Safety Manager.

a. ILSM reports shall be provided during the entire construction period detailing the status of each measure.

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b. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA

30 and NFPA 241.

c. Fire Extinguishers: The necessary number and appropriate type of portable fire extinguishers shall be provided (Contractor to provide extinguishers) and maintain for all construction areas and temporary storage areas in accordance with 29 CFR 1926, National Fire Protection Association (NFPA) 10 and

241. Keep fire extinguisher/hose installations clear of obstacles.

2. Preservation of Fire Protection:

a. Preserve building fire protection zones during construction. Keep hydrants clear and accessible at all times. Prohibit material from accumulating within a 15 foot radius of fire hydrants.

b. Maintain building fire rating at floors, ceilings and boundary walls at all times. Extend existing partition and utility chase wall assemblies to underside of slab using materials to match existing.

c. Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments of more than 4 hours in a 24 hour period to the automatic sprinklers. Request interruptions in accordance with Article, OPERATIONS AND STORAGE

AREAS, and coordinate with COR and VA Safety

Manager/Officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested and coordinated with the Medical Center. Parameters for the testing and results of any tests performed shall be recorded and copies provided to the COR.

d. Install, test and activate new automatic sprinklers prior to removing existing sprinklers. Installation

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01 00 00 - 17 of sprinkler systems, and fire alarm systems, shall be given priority and placed into service as soon as practical.

3. Advance notice (72 hours) is required to coordinate fire alarm system deactivation. Be conscious of the extensive fire alarm system that is responsive to smoke, dust, water flow (eg, sprinkler) and certain power outages. At least

72 hours notice is required for sprinkler system impairment and/or testing of the fire alarm system. Notify the COR for coordination of any deactivation.

4. Smoke Detectors: Prevent accidental operation. Coordinate all dust producing work with the VA COR.

5. Contractor shall utilize SIGNET Electronic Systems

(Norwell, MA) and R B Allen (Northampton, NH) for the programming, disconnection and installation of each fire alarm system component and the fire alarm maintenance company of record for the testing of installed and serviced devices to the fire alarm system. When necessary for limited work operations that could affect the re-installed smoke detectors, use of approved temporary covers may be authorized. Remove approved temporary covers at the end of work operations each day. Use of this method requires written authorization – Coordinate with COR and VA Safety

Manager.

6. Hot Work: Coordinate with COR. At least 72 hours in advance of beginning any “Hot Work” (i.e., cutting, grinding, soldering, brazing, welding) authorization must be obtained. “Hot Work” permits (refer to the permit format – Attachment) are approved by the VA Safety

Manager/Officer. Once acquired, a copy of the permit must be conspicuously posted at the work site. Failure to have a valid permit will cause work to be halted. Designate a

Contractor’s project-site fire prevention program competent person (CP) to manager hot work execution.

a. Perform and safeguard “Hot Work” operations in accordance with NFPA 241 and NFPA 51B.

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b. Welding leads and burning hoses shall be kept out of walkways as much as possible.

c. Leads, grounds, clamps, torches and cylinders shall be inspected before use. Be sure all fittings, couplings and connections are tight.

d. Exposed combustible/flammable material near and below these operations shall be removed or covered with fire resistant materials.

e. A fire watch with extinguisher shall be posted throughout the duration of the work and for at least

30 minutes after completion of the work to assure that sparks or drops of hot metal have not ignited a fire or caused any smoldering.

f. When welding, cutting or heating on walls, floors or ceilings, take adequate precautions to assure that spark or heat transfer does not ignite a fire on the opposite side.

7. If applicable, submit documentation to the COR that personnel have been trained in the fire safety aspects of working in areas with impaired structural or compartmentalization features.

8. Close openings in smoke barriers and fire-rated construction to maintain fire ratings. Seal penetrations with listed through-penetration firestop materials in accordance with Section 07 84 00, FIRESTOPPING. All penetration through fire walls, rated partitions and the building exterior shall be sealed on a daily/permanent basis. For rated walls and partitions use fire retardant material and maintain the same integrity as the fire barrier being sealed. Exterior walls shall be sealed and made weather tight at the completion of work each day. At the discretion of the VA Safety Manager/Officer or designee, project work can be stopped for each firewall penetration not sealed in an appropriate manner by the close of business of the day the penetration is made.

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9. Separate temporary structures or facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241.

10. Noteworthy Precautions: At the discretion of the VA Safety

Manager/Officer or designee, project work can be stopped for each violation of any fire safety precautions.

Sprinklers are in service where installed

Standpipe system in service where installed

Cutting and welding equipment in good repair

Protect sprinkler heads when “Hot Work” is in close proximity

“Hot Work” operations in accordance with NFPA 241 and

NFPA 51B

Portable fire extinguisher with adequate rating available in the immediate vicinity

Personnel trained in use of equipment including portable fire extinguishers and sounding a fire alarm

When working on enclosed equipment and in confined space, equipment and area is free of flammable vapors

Fire watch provided during and 30 minutes after “Hot

Work” operation (60 minutes for torch applied roofing operations)

Non-combustible shields provided when hot work is done near pipes contacting combustible material, combustible walls, partitions, floors, roofs

Within 35 feet sweep floors clean of combustible, no combustible material or flammable liquids, all wall and floor openings covered, and covers suspended beneath work to collect sparks

Before performing any “Hot Work” the Contractor’s competent person (CP) shall inspect the work area and confirm that precautions have been taken to prevent fire in accordance with NFPA 51B

Obtain “Hot Work” approval from VA Safety Manager at least 72 hours in advance

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Refer to the “Hot Work” authorization form (Attachment) for further requirements

D. Construction Safety Procedures:

1. All construction activities not addressed shall comply with applicable OSHA regulations (29-CFR 1910, 29-CFR 1926) and other agencies regulations as applicable.

2. Usual inconveniences can become safety hazards to both patients and staff. Be continually aware of the patient care environment. (EXAMPLES: Corridor obstacles, excessive dust, power outages, etc.)

3. Provide appropriate Safety Data Sheets (SDS) for substances to be used to the Safety and Industrial Hygiene Section prior to use. Maintain copies of SDS on the job site and must ensure that contractor employees are familiar with the

MSDS.

4. Smoking shall be prohibited.

5. All necessary precautions shall be taken to control dust generation and prevent accidental activation of any existing smoke detectors.

6. At the end of each workday, combustible packaging and crating materials for building products and equipment to be installed shall be removed from any VA occupied building and construction area.

a. Trash shall not present an obstacle and be contained as soon as reasonable.

b. Contractor shall provide containers, bins, storage areas to facilitate effective waste management and transport of debris removed from site.

c. Clearly identify containers, bins and storage areas so that recyclable materials are separated from trash and can be transported to respective recycling facility.

d. Debris shall be hauled in dust proof containers with tightly fitting lids or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic.

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e. All demolition, removal and legal disposal of materials shall be provided by the Contractor.

Dispose of waste and debris in accordance with NFPA

241.

f. See Massachusetts DEP’s “Waste & Recycling” website www.mass.gov/dep/recycle/lawsrule.htm for additional requirements.

g. Contractor shall not haul debris through patient-care areas without prior approval of the COR. Wipe down the exterior of containers with a damp rag to remove dust. All equipment, tools, material, etc.

transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

7. Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA

241 and NFPA 70.

8. Use of lockout/tagout systems is mandatory where any form of potential energy is involved generally applicable to electrical or plumbing needs. Contractor shall provide its own suitable lockout/tagout hardware.

9. All accidents must be reported to the COR and VA Safety.

10. Contractor employees must be aware of the following:

a. Medical Center emergency telephone numbers …

NB: Dial 617-232-9500 then Extension when using an outside telephone

Medical/Fire … X–33333

Police … X–55911

JP Engineering Trouble Calls (during normal hours) …

X–45413

JP Engineering Trouble Calls (after normal hours – VA

“PM” Person) … 617-705-9408 (Digital Pager)

b. Location and use of the fire alarm system and fire extinguishers.

c. Nearest evacuation route.

E. Construction Safety & Health: Interim Life Safety Measures

(ILSM) & Infection Control Risk Assessments (ICRA) for http://www.mass.gov/dep/recycle/lawsrule.htm

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01 00 00 - 22 maintaining a healthy environment of care for patients, and a safe and healthy worksite for employees, visitors, and contractors during construction activities. Refer to the

Attachment “Safety & Health during Construction” for additional requirements. The role of Interim Life Safety Measures (ILSM) &

Infection Control Risk Assessments (ICRA) are multifaceted and will be required throughout the construction project.

1. Contractor shall ensure that on-site staff and sub-contractor’s construction workers entering VA properties involved in construction or renovation activity are educated and trained in infection prevention measures established by the Medical Center and comply with the VA security management program. Personnel not in compliance with policies shall be subject to removal if corrective actions are not immediately taken. Offending work is subject to immediate shutdown by the COR, Safety Officer, Infection Control Practitioner if imminent hazards exist to patients, staff, visitors or contractors.

2. Contractor shall designate a competent person (CP) to oversee construction safety as well as a CP for other activities as required by OSHA regulation (such as scaffolds, cranes, excavations, etc) that have the necessary training, experience, and authority to carry out their responsibilities with respect to the site-specific safety and health during construction activities. The names, qualifications, and training dates of the CP’s shall be identified in the project Safety Plan submittal.

3. Contractor shall perform periodic construction site hazard surveillance with appropriate membership, scope, and frequency for the project as determined by the Interim Life

Safety Measure (ILSM) and Infection Control Risk Assessment

(ICRA) reports. Hazard surveillance activities must be documented as to date, time, membership of the inspection team, deficiencies, type of corrective action, and time and date of correction.

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4. Contractor shall ensure that on-site staff and sub-contractor’s construction workers have completed either the

OSHA 10-hour construction worker course or the 30 hour construction workers course. All supervisory personnel shall have completed the OSHA 30-hour construction course.

Submit verification documentation include the company, trade, individual names, qualifications, and training dates for the on-site staff and sub-contractor’s construction worker. The extent of training as determined by the VA CP is based on the project hazards and complexity, State and

Federal regulations and VA requirements.

5. Contractor Competent Person (CP) shall implement and maintain an effective safety program that identifies and controls hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees. The

CP shall review the safety program submittals for compliance with the contract requirements.

6. Contractor Competent Person (CP) …

a. Shall be capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them.

b. Shall be competent in the general inspection of typical construction work sites during renovation performed by contract staff.

c. Participates in OSHA’s 30-hour construction safety training and refresher courses.

d. Ensures that the specific safety requirements of construction operations are implemented.

e. Participates in the facility multidisciplinary team established for construction safety.

f. Conducts periodic inspections of construction activities to ensure compliance with safety elements of the construction contract and performance of the established plan(s).

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g. NOTE WELL: VA CP(s) do not take the place of the

Contractor’s Competent Person nor act on their behalf. The VA CP(s) determine if the Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and Contractor CP shall take immediate action to prevent injury, non-compliance, and/or property damage.

7. Multi-Disciplinary Team:

a. The multidisciplinary team’s membership shall consist of: Contractor, Contractor CP, Local Union representative, COR, Contracting Officer, Safety

Officer, Industrial Hygienist, Infection Control

Practitioner, and Representatives from the areas being impacted as needed.

b. Contractor Competent Person and VA COR assigned to the project are the designated project team leaders, responsible for convening the team and for initiating risk assessments and other responsibilities noted.

c. The multidisciplinary team shall participate in all phases of the construction from planning through completion. Participation to include review and concurrence with the construction plans (as appropriate).

d. Purpose of the multidisciplinary team:

1) Ensure the protection of patients, employees and visitors from traumatic injury and occupational and facility–associated infections by determining the scope and depth of safety, infection control, and security interventions appropriate for all construction work.

2) Ensure compliance with OSHA and VA construction safety regulations.

3) Ensure compliance with EPA and State environmental regulations.

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8. NOTE WELL: The complexities of the ILSM & ICRA reports are determined by the complexity of the threats posed by the construction project. The risk assessment will be specific enough that during review it can clearly be established what the project does, what the impacts are expected to be and that proper safeguards are in place. The multidisciplinary team will develop threshold criteria for each level of intervention. ILSM & ICRA will require daily

CP surveillance and weekly re-validation unless the multidisciplinary team, on an individual project basis, determines that a different time frame is appropriate. All re-validations shall be documented.

9. Interim Life Safety Measures (ILSM) … Using the current

ILSM attachments as a guide, the team shall conduct and document ILSM for all construction activities. ILSM shall

a. Be documented in writing.

b. Focus on eliminating, or minimizing the risk of life safety hazards during construction and renovation activities.

c. Be available for review.

10. Infection Control Risk Assessments (ICRA) … Using the current AIA Guidelines as a guide and the attached infection control checklist, the multidisciplinary team shall conduct and document ICRA for all construction activities. ICRA shall …

a. Be documented in writing.

b. Focus on eliminating, or minimizing the risk of infection during construction and renovation activities.

c. Be available for review.

11. In accordance with “CDC Guidelines for preventing the transmission of Mycobacterium Tuberculosis in Health-Care

Settings”, Contractor shall provide certification of a medical program that addresses pulmonary tuberculosis (TB).

The medical program shall include written assurance that

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01 00 00 - 26 each employee has no active tuberculosis. Within 90 days prior to assignment to the worksite, employees shall have a pre-placement tuberculin screening as recommended by the

Center for Disease Control (CDC). Screening shall be the

CDC two-step skin testing or a Food and Drug Administration

(FDA) approved blood test.

a. Employees found without evidence of active

(infectious) TB shall have a physician’s statement on file with the employer and General Contractor documenting examination and noting that the employee without evidence of active (infectious) TB.

b. Employees manifesting positive screening reactions to

TB shall be examined using current CDC guidelines with a subsequent physician’s statement on file with the employer and General Contractor documenting examination and noting that the employee with a positive screening test is without evidence of active

(infectious) TB prior to working on VHA property.

c. Employees found with evidence of active (infectious)

TB require successful treatment using current CDC guidelines with a subsequent physician’s statement as outlined above prior to working on VHA property.

12. Contractor shall monitor airborne diseases (e.g., Aspergillosis and others) during construction if determined prudent. A baseline of conditions may be established by the Medical Center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality.

In addition:

a. In case of any problem, the Medical Center, with assistance from the Contractor, shall conduct an environmental assessment to find and eliminate the source.

b. The COR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the

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01 00 00 - 27 construction zone and in the patient-care rooms are appropriate for their settings. Upon notification, Contractor shall implement corrective measures to restore proper pressure differentials as needed.

c. There shall be no standing water during construction.

This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within

12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

d. Perform dusting, washing, HEPA vacuuming and other required sanitizing of all surfaces within immediate and adjacent affected areas. This includes floors, walls, partitions, ceilings (including above removable ceiling systems ceiling tiles), fixtures, lenses, windows, equipment, furniture (built-in or free standing), shelves counters, cabinets, doors, drawers. Comply with manufacturer’s instructions for cleaning operation. Close off access to areas as cleaning is completed. Project phasing shall require cleaning to be performed in various phases.

1.11 OPERATIONS AND STORAGE AREAS

A. Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer and COR. Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

B. Storage space is limited at the Jamaica Plain campus. Coordinate deliveries so that on site storage is kept to a minimum. Large items such as the UPS and it’s enclosure shall be stored off site in accordance with contract requirements. Delivery shall be coordinated with the installation. Contractor is not authorized temporary buildings (e.g., storage sheds, shops, offices).

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C. Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the

Contracting…