36C24123R0074 0003.docx

Modification to a Previous Notice Modification to a Previous Notice

GENERAL INFORMATION

BASE NOTICE TYPE

SET-ASIDE

Network Contracting Office 1 VA Central Western Massachusetts HCS 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contracting Officer Chelsea Rodrigue chelsea.rodrigue@va.gov 413-584-4040x6712

PLACE OF PERFORMANCE

VA Central Western Massachusetts HCS

421 North Main Street

Leeds MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

The purpose of this amendment is to address the following RFIs:

Question 1:

The Sources Sought Notice clearly states it is not a request for SF330 documents. The Modification removes the SDVOSB set aside and requests SF330 packages, but I am not actually seeing any information provided for the Request for SF330 with submission requirements, so I believe there may be a document missing. Can you please confirm all documents are included on Sam.gov and provide a list of submission requirements?

Answer 1: The original special notice is in an inactive status on sam.gov. I have attached the special notice for qualifications (SF-330) along with all documents.

Question 2:

Page 1 of the SOW references “Attached Building 6 Concept Sketch” but there is no attached sketch provided. Can you please provide the concept sketch for review as well as an current Life Safety drawings of the work area?

Answer 2: The concept sketch is attached.

Question 3:

The modification document lists July 5th as the deadline for RFIs. Is it possible to extend this deadline to account for review of the above noted missing information?

Answer 3: The RFI deadline is extended to 3:00pm July 14, 2023.

SPECIAL NOTICE FOR QUALIFICATIONS (SF-330)

NAICS Code: 541330 – Engineering Services (Small Business size standard $25.5 million dollars)

A. INTRODUCTION:

Provide all professional architectural and engineering (A/E) services necessary to develop complete drawings, specifications, cost estimates, site visits and construction period administration associated with renovating Building 6 (Cascades) for Acute Inpatient Mental Health that meets MHEOC requirements on the Edward P. Boland campus of the Central Western Massachusetts Healthcare System. This will include total renovation of the approximately 9,500 SF of interior space, repairing the masonry of the building, window replacement. Add a new exterior courtyard that meets MHEOC requirements between building 6 and building 4 that connects both buildings with new egress corridor.

B. CONTRACT INFORMATION:

The VA Medical Center Central Western Massachusetts located in Leeds, MA has a requirement for a Firm Fixed Price contract to provide professional Architect/Engineer (A/E) Design Services to develop complete drawings, specifications, cost estimates and construction period administration for the 631-22-010 Renovate Building 6 (Cascades) for Acute Inpatient Mental Health.

Magnitude of construction is $5,000,000 and $10,000,000.

Prospective firms are reminded they must certify that in accordance with VAAR 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction, in the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart M836.602-1 of the VA Acquisition Manual. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal on the VA Form 6298 to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract.

C. THIS IS NOT A REQUEST FOR PROPOSAL:

This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued.

D. PROJECT INFORMATION:

Provide Architect/Engineer services to develop complete drawings, specifications, cost estimates and construction period administration associated with the 631-22-010 Renovate Building 6 (Cascades) for Acute Inpatient Mental Health.

E. EVALUATION SELECTION CRITERIA:

Each respondent’s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures.

The selection criteria, in descending order of importance will be as follows:

1. Specialized Experience/Technical Competence

2. Professional Qualifications

3. Capacity

4. Past Performance

5. Knowledge of the Locality

6. Experience in Construction Period Services

7. Commitment to the use of SDVOSB, VOSB, and other Small Businesses as Subcontractors

F. SELECTION CRITERIA DESCRIPTIONS:

The selection criteria descriptions (1 through 7) are provided below.

1. Specialized Experience/Technical Competence

Provide recent and relevant projects related to the Statement of Work that demonstrate experience with the Mental Health Design Manual, Mental Health Residential Rehabilitation Treatment Program handbook, VA Design Requirements or equivalent with significant existing condition renovation.

Recency is defined as performance occurring within 5 years of the date of this notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this notice.

Relevancy is defined as related to the Statement of Work that demonstrate experience with the Mental Health Design Manual, Mental Health Residential Rehabilitation Treatment Program handbook, VA Design Requirements or equivalent with significant existing condition renovation.

Respondents must provide three recent and relevant projects; any project provided in addition to the three will not be evaluated as part of this criteria.

1. Professional Qualifications

Professional qualifications necessary for satisfactory performance of required services.

The architects and engineers on the firm’s staff representing the project must possess the following:

· A minimum of five (5) years of experience.

· The following disciplines and license requirements for each discipline:

· Architecture-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.

· Mechanical/Plumbing-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.

· Electrical-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.

· Structural-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.

· Fire Protection-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.

· Hazardous Material Abatement/Industrial Hygiene- must show licensure in the state of Massachusetts

· Cost Estimation-license not required

· Project Management-license not required

· Civil Engineering-provide professional license jurisdiction of issue and license numbers and/or proof of licensure.

· Landscape Design-license not required.

· Each resume shall include a minimum of 2 specific completed projects that best illustrate the individual team members experience in their technical field relevant to this contract scope.

· Subcontractor team member resumes shall indicate their record of working together with the prime contractor.

The A/E firm will be evaluated according to their ability to demonstrate the education, training, registration, overall and relevant experience, longevity with the firm, and record of working together as a team to provide confidence of successful performance of the required scope.

1. Capacity

Capacity to accomplish work in the required time.

The A/E firm shall show current and projected workload for the proposed team and percentage of their available capacity.

1. Past Performance

Past performance on Selection Criterion #1-recent and relevant projects.

Firms will be evaluated for past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, professional performance, general management, cooperativeness, quality of work, compliance with performance schedule and a record of significant claims against the firm due to improper or incomplete engineering services (references required).

Recency is defined as performance occurring within 5 years of the date of this notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this notice.

Relevancy is defined as related to the Statement of Work that demonstrate experience with the Mental Health Design Manual, Mental Health Residential Rehabilitation Treatment Program handbook, VA Design Requirements or equivalent with significant existing condition renovation.

The evaluation may consider Past Performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

Past Performance information on contracts not listed by the offeror may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror, and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current, accurate, and complete Past Performance information rests with the offeror. The Government reserves the rights to obtain and evaluate Past Performance information from any source it deems appropriate.

Respondents with no previous past performance shall so state when addressing the selection criteria.

Documentation supplied should detail firms’ ability to work with government entities and design standards or similar relevant experience with other entities.

· Provide a copy of all performance evaluations issued for government contracts that were provided under Evaluation Criteria 1. For Non-Federal contracts, provide facility owner documentation of the firms’ performance issued on that contract. If no known documentation exists, so state.

· Provide accessible owner points of contact: name, title, telephone number, e-mail, contract number, project name, and project description.

· The following information is required for all projects:

· contract/task order number

· project title

· prime firm

· start and completion date

Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS.

Note: We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated.

1. Knowledge of the Locality Location in the general geographical area of the project and knowledge of the locality of the project.

The A/E Firm must demonstrate that it has general knowledge of the locality of the project by providing experience working in Massachusetts or the general geographical area of the project and displaying knowledge of the locality to include project site features such as permit requirements and local laws and regulations.

Respondents will be evaluated by providing three projects that demonstrate their knowledge of the locality; any project provided in addition to the three will not be evaluated as part of this criteria.

1. Experience in Construction Period Services

Respondents must provide one recent project and provide a narrative on how the A/E incorporated the following into their project:

· Professional field inspections during the construction period

· Review of construction submittals

· Support in answering requests for information during the construction period

· Support of construction contract changes to include drafting statements of work and cost

· Estimates

Any project provided in addition to the one will not be evaluated as part of this criteria.

1. Commitment to the use of SDVOSB, VOSB, and other Small Businesses as Subcontractors

Respondents must provide a narrative on how they will commit to the use of Service-Disabled Veteran- Owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

G. QUESTIONS AND COMMENTS:

a. Questions and comments regarding this notice must be submitted by email only to the Contracting Officer, Chelsea Rodrigue at Chelsea.rodrigue@va.gov.

b. Oral questions will not be answered.

c. The deadline for questions is July 10, 2023, at 3:00PM EST.

H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS:

a. SF 330 submittal packages, including Past Performance Questionnaires, shall be submitted no later than 2:00PM EST on July 24, 2023.

· Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time.

b. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Chelsea Rodrigue at chelsea.rodrigue@va.gov. If file size exceeds 7MB then firms are required to send multiple emails with a sequence stating email 1 of __.

SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF

c. Submission of information incorporated by reference is not allowed.

d. Prospective firms shall address all selection criteria factors within their submitted SF 330 package.

e. Submissions are limited to 85 pages.

i. Absolutely no photographs shall be submitted.

ii. Title pages and tables of contents, if applicable, are excluded from the page count limitation.

iii. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by

NCO 1.

f. Telephone or Fax inquiries will not be accepted.

I. SF 330 PACKAGE CONTENTS:

a. The SF 330 submittal packages shall consist of a completed SF 330, specific information addressing each of the seven selection criteria described in this Notice:

b. Respondents are required to meet all requirements in addition to those identified as selection criteria.

c. SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration.

d. Any SF 330 submittal package, modification, or revision, that is received after the exact time specified for receipt is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and—There is acceptable evidence to establish that it was received at NCO 1 installation designated for receipt of submittal packages and was under NCO 1’s control prior to the time set for receipt of submittal packages; or it was the only submittal package received.

J. SF 330 PACKAGE PREPARATION:

a. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Chelsea Rodrigue at chelsea.rodrigue@va.gov.

SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF.

b. Electronic copy shall be in searchable PDF format of the SF 330 parts I and II, questionnaire Section A and additional information requested by this Notice.

c. A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9-digit zip code, phone number, e-mail address, UEI number, date of response, title and Notice identification.

d. Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference.

e. A table of contents shall be provided for ready reference to sections and figures.

f. SF 330 submittal packages shall be consistent with the following structure and formatted accordingly:

SF 330 PART I – CONTRACT – SPECIFIC QUALIFICATIONS

1. Sections A through D

2. Section E

3. Section F

4. Section G

5. Section H

6. Section I

7. Other additional information and attachments

SF 330 PART II – GENERAL QUALIFICATIONS

(Note: Respondents shall clearly label additional information and attachments).

K. FAR and VAAR:

The FAR, VAAR, and VAAM citations referenced in this Special Notice can be accessed via the following links:

FAR

https://www.acquisition.gov/

VAAR

https://www.va.gov/oal/library/vaar/index.asp

VAAM

https://www.va.gov/oal/library/vaam/

END OF SPECIAL NOTICE

See attached document: SOW AE Renovate Cascades Building for Acute Mental Health.

See attached document: 1061_D_2021-02-16 Legionella Prev.

See attached document: B6 Concept Sketch.

See attached document: MHEOC Checklist.

See attached document: Past Performance Questionnaire.

See attached document: SOW AE Renovate Cascades Building for Acute Mental Health.

See attached document: MHEOC Checklist.

See attached document: Past Performance Questionnaire.

See attached document: 1061_D_2021-02-16 Legionella Prev.

See attached document: B6 Concept Sketch.

Modification to a Previous Notice