36C24123Q0211 0001.docx

SUBJECT*

36C24123Q0211 Boiler Plant Predictive Maintenance Amend to Change NAICS

GENERAL INFORMATION

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contract Specialist Craig Harris Molly.Greening@va.gov 413-584-4040 X6413

PLACE OF PERFORMANCE

718 Smyth Rd

Manchester NH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

Combined Synopsis Solicitation – Manchester, NH – Boiler Plant Predictive Maintenance and Vibration Monitoring

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24123Q0211---- and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07.

(iv) This requirement is being issued as an open market, veteran-owned small business set-aside. The associated NAICS code is 541330 Engineering Services and the small business size standard is $47 million.

(v) The Government intends to award a firm-fixed price award for Boiler Plant Predictive Maintenance and Vibration Monitoring at the Manchester VA facility. Please see the attached PWS for full requirement details.

(vi) The Contractor shall provide all resources necessary to provide for boiler/burner tuning, emergency repairs and non-emergency repairs IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details.

(vii) The Place of Performance is the following:

Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda’s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008),

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

Evaluation Process:

Award shall be made to the Best Value quote. Evaluation factors and required submission documents can be found in attachment EVALUATION CRITERIA Final. Failure to provide the requested information in the attachment shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price (Follow these instructions):

0. Offeror shall complete the attached Bid Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.

0. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

1. Past Performance

1. Provide at least one (1) but no more than three (3) references of work, in accordance with the attached Evaluation Factors. Please utilize attached Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

1. Technical

2. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement, by stating technician years of applicable service.

2. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. All interested parties are asked to complete and submit Attachment Limitation on subcontracting with your submission.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda’s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30_days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _60_ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ___5__ (years). (End of clause)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

· 852.203-70 Commercial Advertising

· 852.209-70 Organizational Conflicts of Interest

· 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Business Set-Aside

· 852.232-72 Electronic Submissions of Payment Request

· 852.273-70 Late Offers 852.219-74 Limitations on Subcontracting (JUL 2018)

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50,52.223-18, 52..225-13, 52.232-33, 52.232-34, 52.222-41, 52.222-42, 52.222-43 (Wage Determination Applicable: Manchester VAMC – Hillsborough County – WD 15-4019 (Rev.-21).

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 23-Jan-2023 at 12:00 PM EST. RFQ responses must be submitted via email to: molly.greening@va.gov & Craig.Harris@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Molly Greening (molly.greening@va.gov) & Craig Harris Craig.Harris@va.gov.

VA New England Healthcare System Man chester VA New England Healthcare System Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104 chester VA Medical Center 718 Smyth Road Manchester, NH 03104

Boiler Plant Predictive Maintenance Vibration Analysis Services 718 Smyth Road, Manchester NH 03104

1.0 INTRODUCTION

The VA Medical Center in Manchester, NH has a requirement for Boiler Plant Reliability Engineering Predictive Maintenance Services on the Boiler plant, for early detection of bearing and gear wear. This process uses software to perform data collection using a vibration analysis of the boiler plant, and over time, the baseline data can be used to track potential problems and recommend corrective action.

Contractor will provide qualified, experienced, and fully trained personnel, equipped with the required tools, instrumentation, and supplies to perform data collection and analysis services of the boiler plant, as described in this requirement.

2.0 SCOPE

Services shall include the following:

• Quarterly data collection, analysis and exception reporting

• Preparation and distribution of reports

• Emergency problem identification

• Corrective action and follow-up recommendations

3.0 PERFORMANCE REQUIREMENTS

Services shall be performed with pre-approved and scheduled interruption in the boiler plant Preventative Maintenance Services and coordinated with the COR at least two weeks in advance of services. All material and equipment shall be submitted for approval prior to the start of work. All work shall be in accordance with the system manufacturer specifications and requirements, as well as with VA standards, found at the following link: https://www.cfm.va.gov/til/index.asp.

Contractor shall submit a safety plan outlining the company’s procedures/guidelines per OSHA requirements. Contractor shall comply with all OSHA Safety Guidelines, as well as VA ILSM, PICRA, CPRA and ICRA guidelines. If conflict exists between manufacturers recommendations and VA TIL specifications, VA staff will determine which takes precedence.

All work will be performed between the hours of 7:00am to 4:00 pm Monday through Friday, excluding Federal holidays and weekends. Preparatory work that will not interrupt services is permitted Monday through Friday 7:00am to 4:00 pm.

Site personnel shall be available to start and stop machinery, perform any necessary lockouts, and open electrical cabinets, etc., to provide full access to all equipment, drawings, documentation, manuals, and procedures, upon request.

Any O&M manuals shall be turned over at the completion of work, and contractor shall brief maintenance staff on the operation and maintenance of the equipment.

Contractor shall begin work within 14 days of the notice to proceed being issued, unless lead time on material and equipment prevents start of the work.

The period of performance (PoP) of this contract once mobilized is one (1) calendar year with the option of four (4) additional years.

4.0 CONTRACT REQUIREMENTS

Contract shall be firm- fixed price.

Contractor to provide one-year warranty on work.

Changes to the contract shall be brought to the attention of the Contracting Officer. The Contracting Officers Representative (COR) cannot authorization modifications to the contract.

5.0 CONTRACT DELIVERABLES

Prepare and distribute reports resulting from quarterly data collection, to include identification of system vulnerabilities and recommendation of corrective or follow-up actions. The expected outcome of the project is to establish baseline Predictive Maintenance Services of equipment in the boiler plant.

-END OF SCOPE OF WORK-

Subject: Compliance with 13 C.F.R. 125.6; FAR 52.219-14 and/or VAAR 852.819-74

DATE:

Contractor Point of Contact Business Name

DUNS #:

Solicitation Number 36C241_________

Offerors are required to comply with 13 C.F.R. 125.6. For small business set asides or sole source procurements valued over the Simplified Acquisition Threshold, offerors shall comply with the percentages in FAR 52.219-14 and VAAR 852.819-74. For SDVOSB/VOSB set asides or sole source at any value, offerors shall comply with the percentages in VAAR 852.819-74 and the “similarly situated” requirement. Offerors are to check which applies block applies:

[ ] I certify that no subcontractors are anticipated in performing services under this contract. My Company receives 100% of the cost of this contract.

[ ] I certify that my company and those subcontractors that are similarly situated are estimated to receive at least 50% of the value of this contract. I understand that a similarly situated subcontractor must meet the size standard for NAICS assigned by the prime and must be in certified in VIP. Please provide the following information to identify and calculate the cost of the work self-performed and what is subcontracted.

For each subcontractor provide the flowing: business name, DUNs number, description of work, Percentage COST of Contract.

Value of work in % Contractor DUNs Number Description of Work Contract Services

Total % of value of contract by Prime Contractor ____________ Total % of value of contract by similarly situated subcontractors ____________ WARNING: Severe Penalties for Contractors that violate the Limitations on Subcontracting Rule: If caught during the performance violating the FAR government subcontracting rules or limitations on subcontracting clause under the Code of Federal Regulations 13 C.F.R. 125.6(g), there can be stiff penalties: “Whoever violates the requirements set forth in paragraph (a) of this section shall be subject to the penalties prescribed in 15 U.S.C. 645(d), except that the fine shall be treated as the greater of $500,000 or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors. A party's failure to comply with the spirit and intent of a subcontract with a similarly situated entity may be considered a basis for debarment on the grounds, including but not limited to, that the parties have violated the terms of a Government contract or subcontract pursuant to FAR 9.406-2(b)(1)(i) (48 CFR 9.406-2(b)(1)(i)).” Contracting Officers may require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during the performance of the contract by having the Contractor provide invoices, copies of subcontracts, or a list of the value of tasks performed.

I certify the above representations are true and correct to the best of my knowledge.

Return this certification via email to: CO NAME

ATTACHMENTS

See attached document: VA directive 1810(1)_D_2017-02-06.

See attached document: Past Performance Worksheet.

See attached document: WD 2015-4019 Revision 12-27-2022.

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