36C24122Q0196 0001.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

VA CENTRAL WESTERN MASSACHUSETTS HCS

Acquisitions-90 421 North Main Street Leeds MA 01053-9764

POINT OF CONTACT*

Contracting Officer Stefanie Carter stefanie.carter3@va.gov

(413) 584-4040 EXT 2408

PLACE OF PERFORMANCE

VA CENTRAL WESTERN MASSACHUSETTS HCS

RPO East

421 North Main Street

Leeds MA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

The purpose of this Amendment 36C24122Q0196 A0001 is to add documents that were erroneously missing from the original combined synopsis.

Additional documents are:

Statement of Work Line items and Price Schedule

All other details remain the same.

SCOPE OF WORK

FOR NORTHAMPTON VAMC FIRE PROTECTION SYSTEMS TESTING & INSPECTING

421 North Main Street Leeds Ma 01053

SUMMARY

This scope of work (SOW) is for testing and inspection of the Fire Protection System (FPS) installed at the VA Central Western Massachusetts (VACWM).

Locations:

VA Central Western Massachusetts, 421 North Main Street, Leeds, MA 01053 Cherry Street Outpatient Clinic, 2 Cherry St, Northampton, MA 01060

This contract will be for a base year with four (4) additional option years.

Testing and inspection shall be performed in accordance with applicable codes referenced in National Fire Protection Association (NFPA) 101,72,13, 99, 25, Most current editions.

Due to ongoing site construction and system upgrading required for compliance, the VA may add or delete devices in the master list. Contractor is responsible for list as-is at the time of each service and is responsible to contact the VA prior for updates if needed for planning purposes.

Contractor shall make every effort to minimize disruption to site operations and is responsible to coordinate with the VA prior to service for updates on potential testing conflicts. A detailed plan (typical start/finish estimate per building, planned time loss of critical equipment such as elevators, X-Ray, and Clinic Areas etc.) to efficiently cover the master list inventory shall be submitted to the Station Point of Contact (POC) at least two weeks prior to service dates.

If necessary, the contractor, with assistance from the POC coordinates with the outside resources needed, i.e., elevator company, fire department etc. The Contractor shall be responsible for the cost and coordination of acquiring a licensed elevator technician to assist in the elevator portion of Fire alarm testing on all elevators.

SECTION A: STATEMENT OF WORK

Contractor shall provide all labor, parts, travel, tools, and equipment to perform all inspections, testing, repair, replacement, and maintenance, as required, to maintain adequate systems functions during the contract period specified at the VACWM and Cherry Street locations in accordance with the applicable NFPA requirements and recommendations.

Certification: Contractor certification is required for inspecting, maintaining, testing, and servicing Fire Alarm Systems, Sprinkler Systems, Suppression Systems, Kitchen Ansul Systems, Fire Hydrants, Backflow Preventers and Fire Pumps.

Contractor certification is required to perform inspection, testing, and recharging for Portable Fire Extinguishers and inspection, maintenance, and installation of Fixed Dry Chemical Extinguishing Systems. Certification shall meet equally or exceed as required by the Commonwealth of Massachusetts General Law Chapter 148 and 527 CMR 23.00. Contractor shall submit proof of certification(s) for each employee performing work on the premises in connection with this contract, prior to starting work.

Contractor shall provide personnel trained and familiar with the equipment installed at the facility and manufactured by Honeywell and Notifier. Computerized lists of device types and locations are available upon request, software type to be that which is available to both contractor and

VAMC.

Contractor shall provide all labor, travel, and materials to repair or replace any equipment covered in this contract, to include but not limited to: Fire Alarm System, Sprinkler System, Fire Extinguisher or Suppression System that is discharged due to use, premature failure, or failure during any inspection or testing procedure. A separate line item in the price schedule will allow for additional funding to be available for repairs or replacement. The POC will be notified of any repairs that are needed by the contractor prior to commencement of work and a quote will be provided to the POC. The POC and the Contracting Officer shall agree to the quote pricing and repairs before any inauguration of work by the contractor.

Contractor shall respond to trouble shooting calls, during and after normal hours.

Response time is expected to be within one (1) hour of notification by phone call, via the contractor’s business office, unless emergency criteria have been adopted as a contingency by the agency and the contractor.

Computerized lists of device types and locations shall be available when requested and the software shall be made available to both the contractor and VAMC.

Normal Work Hours: All routine work shall be performed from 8:00 am to 4:30 pm, Monday thru Friday unless otherwise requested. Contractor and their subs shall report to the POC in person or by phone call upon arrival and departure of the facility daily, before starting work as well as leaving for the day. Work shall be scheduled at least two weeks in advance.

Report and Timeliness: All annual testing must be completed within a two-week consecutive timeframe. VA FMS requires reports to be submitted within 5 business days after completion of those two weeks of testing. All quarterly and semi-annual testing / inspections should be completed within 8 business days and the reports must be submitted within 5 business days after completion.

While all testing and inspecting throughout the year takes place, the Contractor shall provide a technician to be at the facilities head end Fire computer and will be responsible for the monitoring of the facilities fire alarm system. The Contractor must communicate any actual events that may happen outside of the testing areas, to the VAMCs police dispatch.

1. Contractor shall test all devices per Fire Alarm System zone. Testing and documentation will be performed /completed in accordance with The Joint Commission Elements of Performance. Please see above on Reports and Timeliness after devices have been tested.

2. Contractor shall test manual pull stations required to meet NFPA Code requirements, including testing of supervisory circuits.

3. Contractor shall test and inspect, Smoke Detectors, Duct Smoke Detectors and restorable type Heat Detectors required to meet NFPA Code requirements, including testing of supervisory circuits.

4. Contractor shall remove non-restorable type Heat Detectors, circuit test electrically and mechanically and replace with a unit in accordance with NFPA requirements.

5. Contractor shall test smoke detectors with auxiliary control functions (door closers, elevator shut down, HVAC). Manufacturer recommendations and current NFPA 72 requirements shall be followed.

6. Contractor shall inspect and test each facility City Master Dialer, for operational condition and ring through to each Local Fire Department. Manufacturer recommendations and current NFPA 72 requirements shall be followed.

7. Contractor shall inspect and test each building Fire Alarm Panel for operational condition and ring, per facility central station receiver and Local Fire Department City Dialer. Manufacturer recommendations and current NFPA 72 requirements shall be followed.

8. Contractor shall inspect and maintain each facility central station receiver for proper coding, imprinting, time accuracy, and adequate paper installed. Paper shall be checked after each service call. The contractor shall supply the paper to all equipment that requires it.

Manufacturer recommendations and current NFPA 72 requirements shall be followed.

9. Contractor shall test all notification devices annually. Manufacturer recommendations and current NFPA 72 requirements shall be followed. All notification devices to include speaker strobes/ strobes shall be properly labeled for testing purposes.

10. Contractor shall inspect and verify operational condition and proper labeling of all remote annunciators. Manufacturer recommendations and current NFPA 72 requirements shall be followed.

11. Contractor shall inspect and maintain all batteries and battery charging systems in accordance with current NFPA 72. Detailed annual battery maintenance reports shall be submitted.

12. Contractor shall visually inspect and clean Smoke Detectors and Sprinkler Heads of dust and foreign material.

13. Contractor shall inspect and test all Valve Supervisory in accordance with NFPA requirements.

14. Contractor shall test Sprinkler System water flow devices including testing of supervisory circuits in accordance with NFPA requirements.

15. Contractor shall flow, test, and document all Main Drains on all risers in accordance with NFPA requirements. The VAMC will require quarterly testing of all Main Drains.

16. Contractor shall flow, test, and document all Hydrants in accordance with NFPA requirements. The VAMC will require annual Flow GPM and Flow curve testing and documentation.

17. Contractor shall test all Fire Pumps on station under flow and document in accordance with NFPA requirements. as well will assure the Parallel and angular alignment is completed on the pump.

18. Contractor shall test all dry sprinkler systems to also include full flows in accordance with NFPA.

19. Contractor shall provide all labor, travel, equipment, and material to perform annual certification, with documentation, of all Portable Fire Extinguishers to meet current NFPA requirements.

20. Contractor shall provide all labor, travel, equipment, and materials to test and certify, all Fixed Fire Suppression Systems with individual documentation, in accordance with current NFPA requirements. Work shall be scheduled at least two (2) weeks in advance.

21. Contractor shall provide new/replacement hangers for Fire Extinguishers and Fire Extinguisher placards/signage as necessary.

22. Contractor shall provide the VAMC with a computerized list of device types, locations, and testing dates upon request or at a minimum, annually. Software shall be compatible with VAMC existing software.

23. Contractor shall submit test reports. These reports will be sufficiently detailed that one would be able to see exactly what test was performed on what piece of equipment, what the results were, and what standard the test was conducted under. Test reports shall be provided in an EXCEL or similar format that allows sorting of data by various fields. Test results must be uniquely identifiable to item tested. See above “Reports and Timeliness” for details. All reports will satisfy the VHA Joint Commission standards.

24. Costs of repair, replacement of parts or materials determined to be defective during testing shall be on an as-needed basis as determined by the servicing technician and the COR. Cost for maintenance of Fixed Extinguisher Systems shall include replacement of fusible links. All deficiencies and defects shall be itemized and reported as cost of repairs. These costs shall be included in the contract price.

25. Keys will be issued out for Contractor’s use and returned daily.

26. Devices totals may be changed based on construction areas coming into use or adding devices /modules/etc. due to changes in code or room usage. These additions will be provided to contractor NLT 30 days after activation and will be expected to be placed into the list of devices to be tested at the next required interval. Station does not expect over 100 devices / modules in a year.

27. TJC Intervals and Testing Requirements. All testing needs to be in accordance with TJC testing requirements and intervals for the VHA (different from CMS requirements).

SUPPLIES/SERVICES AND PRICE/COST

SUMMARY: CONTRACTOR

28: The Testing and Inspecting in addition to the above, will include 5-year Sprinkler Obstruction testing in all buildings.

29: The testing and inspecting in addition to the above, will include 5-year Fire Department hydro testing in all buildings.

30: The testing and inspecting in addition to the above, will include 6-year Fire dampers, as well as One year after new installation of Fire Dampers inspections. (TO INCLUDE FUSIBLE LINK REPLACEMENTS)

31: Contractors shall report to COR and VA police every day upon arrival and departure, that contractual work is being completed. And Shall be escorted by VA personnel, if entry to any areas where sensitive information is stored. As well as always have appropriate identifiable badging visible.

SUPPLIES/SERVICES AND PRICE/COST

SUMMARY: CONTRACTOR shall provide all parts, labor, travel, and tools necessary to perform all required testing/repair/replacement of the equipment listed below for the VACWM and Cherry Street facility for a base 12-month period of performance with (4) annual option years, to be exercised at the discretion of the government in strict accordance with the attached terms and specifications.

ITEM

NO. DESCRIPTION OF DEVICE/SERVICE QUANTITY

1 NOTIFIER FACP 18

2 HONEYWELL Fire-Lite Control Panel 1

3 remote Annunciator 1

4 Battery Testing 171

5 Carbon Monoxide Detectors 14

6 local smoke detectors 50

7 Modules 785

8 devices 625

9 dry sprinkler mechanical trip test 15

10 Fire pump flow test 1

11 notification devices 950

12 door closers 65

13 door restrictors 65

14 hydrant flow tests 22

15 sprinkler back flow preventors 21

16 kitchen suppression systems 7 (including fusible links)

17 HAZMAT Storage Suppression Systems 1 (including fusible links)

18 fire suppression (wet) system 22

19 portable fire extinguishers (annual) 340

20 hydro static testing extinguisher 2

21 as-required diagnostic service 20 hours

22 Fire dampers 270

23 sprinkler obstruction 22 buildings

24 Fire dept. hydro tests 21

MODULES TO INCLUDE: MONITOR/RELAY/ CONTROL FLOWS, PULL STATIONS,

SUPIVISORIES, TAMPERS, DOOR HOLDERS, DUCT SHUTDOWNS, SHUNTS, ECT.

DEVICES TO INCLUDE: SMOKE DETECTORS, HEAT DETECTORS, O2 DETECTORS, CO2 DETECTORS, ECT.

The VA reserves the right to add and/or remove equipment with station needs throughout the life of this contract.

SECTION B: PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph as provided below includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Required Services (Tasks)

Emergencies and call back timeliness

Fire alarm equipment is operational

Periodic Surveillance

SECTION C: VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

See attached document: Copy of 36C24122Q0196 LineItems.

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Amendment to a Previous Combined Solicitation