36C24119Q0503-0002000.docx
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- Solicitation number
- 36C24119Q0503
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5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer) 09-13-2019 None Department of Veterans Affairs Network Contracting Office Contracting Office (90C) 623 Atwells Ave, Uncas Bldg., 3rd Floor Providence
RI
02909 Department of Veterans Affairs Network Contracting Office Contracting Office (90C) 623 Atwells Ave, Uncas Bldg., 3rd Floor Providence
RI
02909 To all Offerors/Bidders
36C24119Q0503 08-26-2019
X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:
Solicitation closes on 9/19/2019 5PM EST X The purpose of this amendment is to provide Government responses to Contractor questions.
A. Government responses to Contractor questions are included in the incorporated attachment.
B. Contractors shall submit quotes electronically to annmarie.stewart@va.gov to be received NLT Thursday, 09/19/2019 at 5PM EST. Be mindful of VA electronic size limatations. Any file exceeding 8 MGS will need to be broken down and sent separetly.
C. Contractors shall acknowledge receipt of this amendment by returning a signed copy with thier quote.
Ann Marie Stewart Contracting Officer
VA-VHA-SAOE-2018-7588D50F
RFQ Q&A LOG
36C24119Q0503
DEPARTMENT OF VETERANS AFFAIRS
Guest Wireless Internet Services White River Junction VA Medical Center
| # |
| Contractor Questions |
| Government Responses |
| 1 |
| Page 4 lists 100+ mbps internet service under Service Requirements. Does that need to be a dedicated circuit from provider? |
| No |
| 2 |
| Can we get the floor plans for the areas discussed in walk through and any others that pertain to project? |
| Floor Plans were posted to FBO on 09/11/2019 in an amendment to the solicitation. |
| 3 |
| Under the general information on FedBizOps it shows a response date of September 16, 2019. However, at the bottom of the posting it says the RFQ has a “Current Response Date” of September 12th at 5pm. What is the correct response date? |
| The original response date was 09/12/2019 at 5PM EST. The solicitation is extended, and the new response date is 09/19/2019. |
| 4 |
| If by chance no one attended would the Government consider rescheduling the walkthrough? |
| No additional site visit will be given. |
| 5 |
| Will the VA be able to make architectural drawings / Blueprints available for perspective contractors to do a pre proposal passive site survey? |
| Floor Plans were posted to FBO on 09/11/2019 in an amendment to the solicitation. |
| 6 |
| Are there drop or hardened ceilings at the facilities? |
| There are both throughout the campus. |
| 7 |
| What level of category cabling is required (Cat5E, 6, 6A, etc.…)? |
| Industry Standard for this application and it must meet the requirements the new system hardware with a life-cycle of 10 years. |
| 8 |
| Are there existing cabling pathways for AP cabling? Plenum environment? |
| There is limited existing cabling pathways. |
| 9 |
| Are there open ports on the existing patch panels or would new copper patch panels be required? |
| New patch panels will need to be installed to replace the aging equipment. |
| 10 |
| Are there room on existing racks for new PoE switches? |
| Yes |
| 11 |
| Does new UPS’s need to be furnished for the equipment? |
| No |
| 12 |
| Will HEPA carts be required in any of the facilities? |
| This will depend on your work plan to mitigate dust during demolition and installation. Means and Methods of the Contractor. |
| 13 |
| When could we have installation access to the facilities? |
| During normal working hours of Monday through Friday, 7:00 am to 5:00 pm with afterhours and weekend access upon contractor request and documentation with a 2 week look-ahead schedule provided to the owner. |
| 14 |
| Is there fiber interconnecting IT closets and floors? A: If so what mode? B: Strand count? C: Is new fiber required? |
| New cabling infrastructure is required for new equipment. |
| 15 |
| Will any core drilling be needed? |
| Contractor Means and Methods. Any core drilling proposed will required ICRA Requirements and fireproofing at all fire/smoke rated walls and floors. |
| 16 |
| In which buildings do the Internet Service Provider points of presence appear? |
| Listed on the Existing Guest Wi-Fi Service coverage maps provided on Monday 09-11-19. |
| 17 |
| Is the performance of the incumbent Internet Service Provider satisfactory? |
| Yes |
| 18 |
| Will contractor be responsible for contracting for, and providing, the Internet Service Provider services? |
| Yes |
| 19 |
| Are there government-furnished fiber optic connections between the buildings? |
| No |
| 20 |
| Will contractor be responsible for installing fiber optic connections between buildings, or may existing fiber be used? |
| Contractor will install. |
| 21 |
| If contractor will be responsible for installing building-to-building fiber optic connections, is there room in existing conduits? |
| No, there is not room. The Contractor will need to go through the ceilings. Buildings are interconnected with walkways. |
| 22 |
| Will contractor be responsible for installing fiber optic connections between floors within each building, or may existing fiber be used? |
| Yes, contractor will install new fiber. |
| 23 |
| If contractor will be responsible for installing floor-to-floor fiber optic connections, is there room in existing conduits? |
| NO, contractor will install all new infrastructure for the new system requirements. |
| 24 |
| Will installation of wireless access points be required in in-patient rooms? |
| Contractor will develop a plan for the installation locations required for all wi-fi coverage areas. This is a Means and Methods installation plan developed by the contractor to meet all coverage needs. |
| 25 |
| Will HEPA filtration systems be required for wireless access point installation? |
| This will depend on your work plan to mitigate dust during demolition and installation. Means and Methods of the contractor. |
| 26 |
| What reports will the government expect to be able run from the referenced “User Dashboard” as required by the VA OI&T Department? |
| Clarification will be provided by OI&T after award due to security requirements. |
An example would be to verify what web site a user has been on.
| 27 |
| With respect to the stated Service Requirement of “100+ Mbps wireless internet service for all existing Guest Wireless Internet coverage areas”, is the requirement 100 Mbps per wireless access point, or 100 Mbps in total for a given area? |
| Per Wireless access point. |
| 28 |
| Will a phased installation be acceptable – by floor, by building – and, if so, is there sufficient space, power, and cooling available in the government’s IT closets for both the existing and new equipment? |
| Phased installation is acceptable. The space, power, and cooling available is dependent upon the submittals/requirements of the new equipment proposed. There may be times when dual (Existing/New) equipment may require removal/installation with down time to wi-fi service. All down time must be planned, phased, and executed to minimize disruptions to service for our patients. |
| 29 |
| If the VA requirements for “firewalls, security applications and security software” exceeds industry best practice firewall security and website filtering, will the government provide the specific details in advance? If so, please provide that information. |
| Clarification will be provided by OI&T after award due to security requirements. |
| 30 |
| Will a wireless access “landing page” content be provided by the government in advance? If so, please provide a copy. |
| There is none specified at this time. |
| 31 |
| What are the VA’s “existing IT requirements” with respect to the new guest wireless internet system? |
| Maintain and repair all software, hardware, licenses, and services of the existing wi-fi system until the contractors new wi-fi system is installed. |
| 32 |
| Is there space available for contractor to store, stage, and configure the equipment to facilitate contractor performance? |
| The VA will provide a 20’ x 30’ area within campus limits for the contractor to use in the performance of their work. |
This will not be inside of any existing structure.
Contractors will be responsible for their waste removal and security of their equipment and material storage.
| 33 |
| Is the VA aware of any building/site locations with asbestos or other potentially hazardous environmental conditions still in place? If so, could the VA please provide a list of these sites and the types of conditions present in each? |
| The VA has documented areas with ACM but there could be additional areas unknown at this time. For the scope of this project ACM has been found in some Floor Tile, Floor Tile Mastic, and Pipe Insulation within Buildings 1, 8, 8A, 28 and 31. The WRJ VA has staff who are trained in testing if a suspect substance is encountered and will do so upon request. |
| 34 |
| Could the VA please provide the estimated number of devices per coverage area? |
| This is a Means and Methods requirement for the contractor to map and develop a coverage area plan in conjunction with the coverage area provided by the proposed new equipment. |
| 35 |
| Could the VA please identify the facility main distribution facility (MDF) and all intermediate distribution facilities (IDFs) where coverage is required? |
| MDF is located in Building 28, first floor IT Closet. There are IDF’s (IT Closets) on every floor of all buildings within the scope of this project. Due to security requirements these exact room locations will not be provided until contract award. Be advised wire runs may be up to and exceed 200 LF from the IT closets. |
| 36 |
| Could the VA please provide the license co-termination date for the existing Meraki guest wireless equipment? |
| The existing Meraki license is currently provided on a month to month basis by our current provider. |
| 36 |
| The text on page 4 of the Performance Work Statement states, “Provide firewalls, security applications and security software per VA requirements.” Could the VA please provide said list of requirements? |
| No, clarification will be provided by OI&T after award due to security requirements. |
| 37 |
| The text on page 5 of the Performance Work Statement states, “The new guest wireless internet system MUST be compatible with our existing IT requirements.” Could the VA please provide said list of requirements? |
| Must not exceed existing IT space and utility requirements of 120 power, maintain existing cooling loads, anti- ligature covers for inpatient mental health areas, etc. Contractor must provide submittals/cutsheets for all new equipment for review and approval. |
| 38 |
| If practical, will the successful awardee be permitted to reuse existing cable plant infrastructure where applicable? |
| Contractor will provide all new cabling and infrastructure. |
| 39 |
| Will the successful awardee be permitted to use existing VA infrastructure to interconnect between buildings? If yes, could the VA please identify the type of infrastructure available to make these connections? |
| No |
| 40 |
| Could the VA please provide clarification for the onsite response time? |
| 4 Hour Minimum onsite response time. |
| 41 |
| Could the VA please provide a hardware inventory for the existing guest wireless installation? |
| No |
| 42 |
| Would the VA please consider extending the due date for receipt of quotes for one week to September 19 at 5:00 PM EDT? This would allow more time for the VA engineering staff to compile answers to the Q&A questions and more time for vendors to incorporate this updated information into final proposals, with better (and perhaps lower-cost) responses to the VA RFQ. |
| Yes, this has been done. |
| 43 |
| Can the government provide As-Builts of the existing Meraki system show AP locations? |
| No |
| 44 |
| Can the government confirm if this will be a one for one replacement of the existing Meraki system and no expansion? |
| No. This is a Means and Methods installation developed by the contractor to cover the requirements based on their proposed new equipment. |
| 45 |
| Can the government confirm if the contractor will be able to use existing cat6 and fiber cabling for new system? |
| Contractor will provide new cabling and infrastructure to support the new equipment and software. |
| 46 |
| Can the Government provide the name of the previous Internet Service Provider and speed of the Internet circuit? |
| Red River Technology LLC |
21 Water Street Suite 500 Claremont, NH 03743 Phone (603) 448-8880 www.redriver.com
The internet circuit is currently 10 mbps.
The new requirement will be 100+ mbps internet service.
| 47 |
| What are the Telecom DEMARC locations (physical address, building #, and room number) for each location where the ISP carrier will deliver their services? |
| Main distribution location is building 28, first floor IT Closet. Additional IT closets are located on each floor of every building which requires Wi-Fi Service. Exact locations to be provided after contract award. Expect cable runs to exceed 200 LF. |
| 48 |
| Please confirm that Contractors may co-locate our equipment in the main demarc facility (MDF), intermediate demarc facility (IDF), and telephone rooms (TRs)? |
| Confirm with VA OI&T coordination. |
| 49 |
| Does the existing Meraki system provide coverage in all desired areas? |
| Yes |
| 50 |
| What is the approximate device density in the planned coverage areas? |
| This is Means & Method developed and dependent on the coverage area provided by the Contractor’s equipment submittal. |
| 51 |
| Are there any areas with High user density, i.e. >200 devices in less than 2500sqft |
| Yes, Building 44 coverage area. |
| 52 |
| what type of user/device authentication does the Meraki system currently use? |
| Unknown. |
| 53 |
| Could you identify what colors on the drawings are the intended coverage areas? |
We see purple and yellow highlighted areas, but there is no legend defining what those colors mean. We assume they ARE the intended coverage areas?
Building TS02 Bldg. Diagram WJ-08-02 Coverage is shaded yellow for the coverage area.
All the other buildings are shaded light gray for the intended coverage areas.
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