36C24118Q0300-007.pdf

Solicitation Number: 36C24118Q0182 - NEPEC Data Entry Svcs

1. Can the vendor to reformat the forms to allow a barcode across the top of the forms?

Response: No

2. Would the NEPEC entertain mailing the forms to the contractor’s corporate office for processing?

Response: This would have to be at the expense of the contractor that has a shipping carrier account. SOW page 9, last paragraph.

3. Is there an estimate of the frequency of pickups/mailings of forms?

Response: The minimum would be on a weekly basis.

4. Will the transportation occur on a scheduled interval or more random in nature?

Response: This will depend on the volume of our programs intake. It varies time to time.

5. Is there an estimate of how many forms fit into one crate?

Response: 2500

6. Will the NEPEC designate one main POC for the remediation of any form errors?

Response: Yes

7. Is this for a form submissions that have already been completed, or yet to be completed?

Response: The forms that are submitted stand completed.

8. If not already completed, is there any interest in an electronic capability to capture this survey data directly from the customers?

Response: No

9. Whether companies from Outside USA can apply for this? (like,from India or Canada)

Response: No

10. Whether we need to come over there for meetings?

Response: Phone calls, emails, teleconference and/or video conference should suffice.

11. Can we perform the tasks (related to RFP) outside USA? (like, from India or Canada)

Response: No

12. Can we submit the proposals via email?

Response: CONTRACTING WILL ANSWER

13. With regard to Total Turnaround Time (TAT), will the clock start once vendor signs for the box at its facility?

Response: Yes

14. We have experience with numerous similar contracts with USG, and we've received

1,000's of documents a day, with the standard box size being 2,500 pages. However, we cannot find a standard definition of the term "crate", which is the term used in the solicitation. How large is a crate?

Response: The term crate is designed as 21”L X 14” W X 10” D; however, standard box size is acceptable.

15. How frequently will boxes be shipped from the VA facility in Massachusetts (e.g., daily, weekly, monthly)?

Response: Weekly

16. Is this a new requirement?

Response: No

17. If this is not a new requirement, what is the name of the incumbent contractor?

Response: CONTRACTING WILL ANSWER

18. Vendor analysis of incumbent contract information can benefit VA because vendors will have a target terms, conditions and prices to beat, resulting in better competition and potentially lower costs for the VA. If this is not a new requirement, what is the current contract number?

Response: VA241-13-C-0007

19. Given the uncertainty of the specific requirements at this late date and time, will the government extend the due date for proposals by 1 week?

Response: Yes, The due date has been extended to the 19 th of March 2018