S05_Sources_Sought_NX_EQ_Microscope_Spine.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703

Trevor Mason Trevor.Mason@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Enterprise Procurement Office (EPO) is issuing this Sources Sought Notice in accordance with FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for ZEISS® Kinevo® 900 S.

The EPO in conjunction with VHA is seeking a qualified source to supply ZEISS 01SYSCOS, 30INFSUC, 30QEVSUC, and 30IOFPUS ZEISS® Kinevo® 900 S and associated equipment on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver the required products to VA medical centers and facilities throughout the Continental United States (CONUS) and/or Outside of the Continental United States (OCONUS).

The period of performance is for a base of 12-months with four 12-month option periods.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 and the associated size standard is 800 Employees.

The FAR Provision found at 52.204-7(b)(1) requires that an offeror be registered in SAM when submitting an offer or quotation and at time of award. All respondents should have the appropriate NAICS code reflected in SAM. SDVOSB/VOSB respondents should maintain current certification in the SBA Veteran Small Business Certification program, as applicable.

Submissions for this “sources sought” shall be submitted by email no later than November 17, 2026, at 9:00am ET to all the following:

Trevor.Mason@va.gov Sara.Vickroy@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

A Microscope, Spinal Surgery is an advanced optical surgical visualization system designed to provide high‑resolution, high‑magnification, and well‑illuminated views of deep and narrow operative fields encountered in spine procedures. The system integrates apochromatic optical technology, digital imaging, and ergonomic controls to support precision microsurgical work, including decompression, tumor removal, instrumentation, and microdissection. The microscope provides a stable, maneuverable platform with motorized zoom and focus, long working‑distance lenses, and high‑intensity illumination suitable for deep spinal corridors. It supports hybrid optical/digital viewing, allowing the surgeon to operate through traditional eyepieces or external large‑format 3D monitors. Integrated imaging capabilities provide 4K or higher‑resolution video and still capture for clinical documentation, teaching, and intraoperative collaboration. Systems of this type include fluorescence visualization options (e.g., ICG (indocyanine green)‑based vascular assessment), navigation data overlays, assistant viewing optics, and compatibility with surgical navigation platforms. The microscope is mounted on a mobile, counterbalanced stand or arm designed for smooth, low‑effort repositioning during procedures. It includes OR‑ready connectivity (HDMI/SDI), DICOM/PACS export options, and supports wireless data functions depending on configuration. This equipment is used in neurosurgery, orthopedic spine surgery, and related specialties requiring precise micro visualization during complex spinal procedures.

The following Contract Line Items (CLINs) are being considered:

The Product Description identifies ZEISS® Kinevo® 900 S as Brand Name Only. Respondents should identify their capability to provide the specified brand/model and supply technical literature addressing each applicable minimum technical requirements.

The following minimum technical requirements were extracted from the Product Description. Review each requirement before posting:

Section 1 - Integrated Surgical Visualization Platform

Section 2 - Fluorescence Imaging

Section 3 - Integrated Micro-Inspection

Section 4 - Robotic and Cobotic Workflow Assistance

Section 5 - Position Recall and Hands-Free Workflow

Section 6 - Data Management and Clinical Collaboration

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

a. If Yes:

i. What does the plan cover?

ii. Does the plan cover software updates only?

iii. Does the plan cover parts repair or replacement only?

iv. Does the plan cover both software and parts?

b. Vendor is requested to provide documentation that shows information on their service plan.

c. Is the service provided by the OEM or a subcontractor?

2. Full name and address of company

3. UEI / CAGE Code / SAM registration information

4. Business Size

5. Manufacturer or Distributor

a. If distributor, provide full name, business size, and address of manufacturer.

6. Country of Origin designation for all products

7. Ability to provide uninterrupted supply of products on a national scale

8. Technical literature that clearly shows product(s) meet the identified minimum technical requirements and page numbers where each requirement is met

9. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

10. Authorized Distributor Letter certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought are highly encouraged to submit a Capabilities Statement.

Sources Sought Notice