36C10X23Q0134_Questions and Answers.pdf

36C10X23Q0134_Questions and Answers

Questions are in black ink, answers are in blue ink.

1) Are any photographs of the ranges able to be supplied so we can get a better visual of the layout of the ranges

2) How many baffles are there per range? 7 baffles per range.

3) Regarding the floor swab testing, what section of the floor is going to be swabbed? Will it be from the firing line to the berm? Underneath and behind the berm? Section 3.2.1.5 “A third-party consultant will conduct 24 total wipes samples of floors” Solicitation 36C10X23Q0134, p. 9). Range floor in different locations and behind the berm.

4) During swab testing of the floors, will the HVAC system be running? Section 3.2.1.1 “The range ventilation system will be turned on before work commences to establish negative pressure in the range before disturbing lead dust. The contractor shall monitor negative pressure inside the range while working” (Solicitation 36C10X23Q0134, p. 8).

5) What material is the floor comprised of? (unfinished, unsealed concrete/ epoxy coated concrete, ect.) Epoxy-coated concrete.

6) Is the VA going to supply the Third Party Testing for the floor swabs? No. The contractor is getting the consultant. Section 3.2.1.5, second paragraph, “a third-party consultant will conduct 24 total wipes samples of floors” The wipe samples will be under 40 micrograms per square foot. Wipe sample results on a 24-hour turnaround time” (Solicitation 36C10X23Q0134, p. 9).

7) Does the Contractor overseeing the Quality Assurance Plan require any certifications?

Section 2.0 “The VA Law Enforcement Training Center (LETC) in North Little Rock, Arkansas requires a vendor to provide labor, material, insurance, licenses, and equipment required to clean and mine the shooting range including disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill” (Solicitation 36C10X23Q0134, p. 6).

8) Is a full rubber replacement mandatory? During the cleaning process our vacuum trailer removes all the pulverized rubber, dust, and debris. This process ensures there is always good rubber in the berm thus prolonging the life of the rubber. With our process the replacement of all the rubber every 3 years can be avoided since a large percentage of the bad rubber is removed each cleaning. Section 3.2.1.4 “For services that require complete rubber replacement, all rubber will be removed from the bullet trap and properly packaged for disposal. The bullet trap will be refilled with new, unused rubber and leveled to the proper slope. The bullet trap is estimated to hold 51,000 lbs of granulated rubber plus an additional 3,000 lbs during complete rubber replacement. Rubber for the scheduled service shall be drop-shipped to VA-LETC before the service begins. VA- LETC does not have space to store the material, and a lift gate will be required as VA- LETC does not have a loading dock or a forklift to move the rubber material” (Solicitation 36C10X23Q0134, p. 9)

9) After further reading into the scope of work, I’m trying to wrap my head around the daily air quality monitoring requirements. In section 3.2.1.3 of the scope of work. The way I understand this section, the contractor is responsible to monitor the air quality themselves? Typically where air quality levels are to be monitored and recorded, this process gets done by a separate party. Thus, removing the contractor from “grading their own test.” We have no problem bringing in an outside industrial hygienist to monitor the air quality and then submit their findings. However, I would like to get some clarification as to whether there is a need to bring in and outside party or if these samples can be policed internally? If an outside party is to be brought in, there needs to be some separation between them and the contractor to eliminate conflict of interests.

In paragraph 3.2.1.3, “the contractor shall remove approximately 135 cubic feet or 5 cubic yards of granular rubber and projectiles per lane concentrating on target zones. The contractor will ensure that all rubber material has been removed from the bullet trap. The rubber material removed from the bullet trap will be recycled by special vacuums that will separate most of the spent lead projectiles from the rubber. The granular rubber will then be put back into the bullet trap during the recycling and leveled to the proper slope” Solicitation 36C10X23Q0134, p. 9).

However, in paragraph 3.2.1.2 Contractor shall perform air monitoring inside and outside the range- at elevations between 4-6 ft. off of the ground, during the performance of this service. Trained, on-site personnel will run OSHA personal air samples on each job classification employee. The contractor shall also run an inside and outside area sampled daily. Final air clearances will be run on the last day of the job with a 24-hour turnaround time for results on air quality in the shooting range before re-occupancy. The samples will be run from 2-8 hours per day, depending upon the daily activity. All final air clearance samples will be less than the action level of 30 GH/m3 (micrograms per cubic meter of air) in an 8-hour TWA (time-weighted average), which is an employee’s average airborne exposure in any 8-hour work shift of a 40-hour work week which shall not be exceeded per OSHA 1910.1025 and 1926.62. The sampling methodology will be per American Industrial Hygiene Association (AIHA) recommendations using .8mm mixed cellulose sampling cassettes. All samples will be closed-faced. Sampling pump flow rates shall be between 3 and 10 liters/minute, and each sample shall encompass a minimum of 200 liters. Sampling pumps shall be calibrated immediately before and after samples are drawn. The samples will be analyzed by an AIHA Accredited and OSHA-approved laboratory using NIOSH method 7082 (atomic absorption) for lead content. Upon receipt of laboratory lead in air totals, the contractor shall calculate the 8-hour time-weighted average for each sample and provide a written report of the finding to the VA-LETC. The final report shall include original copies of laboratory-certified data results. Sampling shall meet the OSHA 1910.1025 and 1926.62 requirements for shooter exposure monitoring of personnel for compliance purposes” (Solicitation 36C10X23Q0134, p. 8).

Please see the questions below for confirmation regarding the above-referenced RFQ:

Section 3.2.1.18

1. Verifying the 48 curtains will be provided by the using agency and not the contractor? The contractor supplies gum rubber curtains. Section 2.0 “The VA Law Enforcement Training Center (LETC) in North Little Rock, Arkansas requires a vendor to provide labor, material, insurance, licenses, and equipment required to clean and mine the shooting range including disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill” (Solicitation 36C10X23Q0134, p. 6).

Section 3.2.1.4 “For services that require complete rubber replacement, all rubber will be removed from the bullet trap and properly packaged for disposal. The bullet trap will be refilled with new, unused rubber and leveled to the proper slope. The bullet trap is estimated to hold 51,000 lbs of granulated rubber plus an additional 3,000 lbs during complete rubber replacement.

Rubber for the scheduled service shall be drop-shipped to VA-LETC before the service begins.

VA-LETC does not have space to store the material, and a lift gate will be required as VA-LETC does not have a loading dock or a forklift to move the rubber material” (Solicitation 36C10X23Q0134, p. 9).

(Section 0002 “provide complete rubber replacement for range in accordance with PWS.

Includes installing 16 new gum rubber curtains (Solicitation 36C10X23Q0134, p. 16).

2. Verifying 15 new curtains will be installed by the contractor on each bullet trap per visit?

Section 0002, “provide complete rubber replacement for range in accordance with PWS.

Includes installing 16 new gum rubber curtains (Solicitation 36C10X23Q0134, p. 16). Section

2.0 “each range is required to have a complete rubber replacement once every three (3) years” (Solicitation 36C10X23Q0134, p. 6).

3. If the curtains are not being replaced will the contractor be installing patches to cover holes.

No

4. Verifying the using agency will supply the 51,000 lbs of new granular rubber during the replacement of the rubber in each trap and the contractor will unload and install. No, contractor will supply the material.

Section 2.0, The VA Law Enforcement Training Center (LETC) in North Little Rock, Arkansas, requires a vendor to provide labor, material, insurance, licenses, and equipment required to clean and mine the shooting range, including disposal of hazardous lead waste resulting from provisions of such services in an EPA approved landfill. There are two indoor shooting ranges.

Two services per year are required, with ranges being alternated for mining and cleaning during the period of performance. Two visits per range per year are required. Each range is required to have a complete rubber replacement once every three (3) years” (Solicitation 36C10X23Q0134,

p. 6).

Section 3.2.1.4 “For services that require complete rubber replacement, all rubber will be removed from the bullet trap and properly packaged for disposal. The bullet trap will be refilled with new, unused rubber and leveled to the proper slope. The bullet trap is estimated to hold 51,000 lbs of granulated rubber plus an additional 3,000 lbs during complete rubber replacement.

Rubber for the scheduled service shall be drop-shipped to VA-LETC before the service begins.

VA-LETC does not have space to store the material, and a lift gate will be required as VA-LETC does not have a loading dock or a forklift to move the rubber material” (Solicitation 36C10X23Q0134, p. 9).

Section 3.2.1.5

1. Verify that cleaning the floors and offices in both ranges to be cleaned to under 40 micrograms per square foot and the wipe samples completed by a 3rd party consultant will be completed on both ranges on each visit? Yes. Section 3.2.1.5 “Wet cleaned the floor behind the bullet trap multiple times. Wet clean the range floor multiple times. A third-party consultant will conduct 24 total wipes samples of floors. The wipe samples will be under 40 micrograms per square foot. Wipe sample results on a 24-hour turnaround time” (Solicitation 36C10X23Q0134, p. 9).

Section 3.3.1

1. Verifying that the waste must be picked up within 24 hours of the project. If it is to be picked up within 24 hours of the project the contractor will have to set up a dedicated pick up which will add $2000 - $3000 per visit. If the waste can be picked up on a milk run when the hauler is in the area within 2-4 weeks after the visit, that will help keep the cost down. Section 3.3.4 “Waste generated shall be picked up on the last day of service or no later than 24 hours after the service” (Solicitation 36C10X23Q0134, p. 11).