S06_36C10X22R0065 PACS Amendment A00001_19 August 2022.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

N//A 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703 To all Offerors/Bidders

36C10X22R0065 08-19-2022

X

The purpose of this amendment is to:

1) Respond to all Contractor questions.

2) Extend the date of proposal submission from 22 August 2022 by 15:00 to 26 August 2022 by 15:00.

No other changes have been made to this solicitation.

Vincent Bender Contracting Officer

CONTINUATION PAGE

RFP 36C10X22R0065

Q&A

Question: *4. Place of Performance is stipulated as 5000 S. 5th St, Building 215, and in addition, outdoor VSS attached to #48… and #3. Are these the only physical locations to be covered under the PWS? (The inventory of PACS devices seems very extensive for one building).

Response: Yes. Due to facility DHS Levels of Protection (LOP) for Mission Critical Facilities. All common office space doors, communication/electrical closets, for this facility have PACS card readers. All critical infrastructures within the facilities have PACS card readers for both entering/exiting those locations.

Response:

During this POP (i.e., 09/25/2021 until current), the numbers of service calls:

Normal business hours: 15 After business hours: 2 Holiday and weekends: 0

*If “24/7 support….” is required what would be the nature of “emergency services and/or repairs…”? One possible interpretation would be that only “Deliverables” are required as Base Bid and any “repair” would be quoted -approved-executed. Contractor(s) could more accurately estimate labor requirements based on such an interpretation.

Response: 1) Emergency services and/or repairs would consist of repair/replace deflected equipment for PACS and VSS. 2) If PACS/VSS goes off-line, bring both systems back online This is a Firm Fixed Contract. There is also an Emergency CLIN dedicated

*Will after hour Emergency calls be considered as ‘Billable” above and beyond the contract price?

Response: No. This is a Firm Fixed Contract. There is also an Emergency CLIN dedicated additional labor and parts replacement that the vendor can use.

Question: * EQUIPMENT LIST- (Pg 17) “The Contractor shall supply attic stock….”; a list is supplied. It is understood that this material cost should be included in Contractor’s proposal. Is the sentence in 6.2.2, 6.2.5, 6.3.5 that includes “Government furnished replacement parts” to be considered this list of attic stock and if/when exhausted the Government will replenish the supply?

Response: The Government has CLINs dedicated within the contract for the procurement/replenishing of the attic stock supplies.

Response: Yes. Both types of authentications are VA wide standards.

Question: * Under Deliverables on page 10, Serial Numbers are being asked for on a per device basis in reporting. Does the VA have an existing list that will be provided? If not, gathering this information for all equipment is time intensive. Please confirm that this is a requirement.

Response: When ordering “Commercial Off-The-Shelf” part(s), serial numbers of the deflected item is required to ensure the proper part(s) are procured when ordering/replacing deflected part(s).

Question: * Please provide system ID’s of Lenel, PIV CHECK PLUS (HID) and Avigilon in order to obtain Software Service agreements from Manufacturer. Or failing that, an allowance amount as placeholder.

Response: System ID’s will be provided after contract is awarded to vendor.

Question: * Does HITC have a complete and accurate set of Drawings showing the location of all equipment that is to be maintained?

Response: HITC does have complete and accurate set of drawings for the VSS. Drawing for the PACS card readers does not exist.

Question: * 6.2.8. The Contractor shall supply two (2) annual Lenel Software Support Agreement, two (2) annual Lenel PIV-Class Factory Support Agreement, and two (2) annual PIV-HID Software Support Agreement per each POP. The Contractor shall be Lenel OnGuard certified. Please explain the quantities requested as they are confusing. Why 2?

Response: There are two (2) client workstations at HITC and Lenel requires licensing/support agreement for each client workstations.

Is this an existing contract? If so, who is the incumbent etc.)

Response: This is a new contract, there is no incumbent.

Question: Will the VA provide interior and exterior cameras and PACS card readers counts for all locations identified in the SOW?

Response: Yes. Upon award of contract, all interior and exterior cameras and PACS card readers will be provided.

Question: Will the contractor/vendor be able to respond to service calls remotely in some circumstances (i.e., troubleshooting, etc., if we have VA zero accounts)?

Response: No. All service calls will require on-site support as there is no remote connections into VA operating systems.

Question: Are the security (Lenel OnGuard and Avigilon) systems currently at the latest software/firmware? What versions are they currently running?

Response:

Lenel: Yes. Version - 7.6.382.271 Avigilon: No. Version - ACC 6.6

Question: Is the VA aware of the transition to the Version 8.1 USAccess PIV credential and associated impacts (i.e., does all or some users have the 8.1 credential)?

Response: Yes. 50% of current users has migrated to Version 8.1 USAccess PIV cards.

Question: What vendor currently services your Lenel OnGuard PACS?

Response: Water Treatment Services / First Defense.

Question: What vendor currently services your Avigilon Video Surveillance System?

Response: None.