36C10X21Q0192 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

36C10X

Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

36C10X

Strategic Acquisition Center - Frederick Department of Veterans Affairs

5202 Presidents Court, Suite 103 Frederick MD 21703

To all Offerors/Bidders

36C10X21Q0192

07-08-2021

X x x

7/28/2021, 14:00 ET

See CONTINUATION Page

See Section A.1 CONTINUATION PAGE for details.

Amendment 0002: Solicitation is extended to July 28, 2021, 14:00 ET.

36C10X21Q0192 0002

Table of Contents

A.1 CONTINUATION PAGE

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.3 PRICE/COST SCHEDULE

A.1 CONTINUATION PAGE

The purpose of this amendment is to:

A. Provide an updated response to question twelve (12) received in response to the solicitation.

1. Who is the current incumbent?

RESPONSE: Safeguard Document Destruction Inc.

2. When does the contract end?

RESPONSE: 9/27/2021

3. Are there any bridge contracts in place that extend the current contract?

RESPONSE: The contract is in its final extension period

4. What is the last contract award number and total award amount?

RESPONSE: GS-03F-065BA VA101-16-F-0079; $100,391.09

5. Would you consider extending the offer date to go over answers from submitted questions?

RESPONSE: Extended until 07/23/2021

6. Are freight elevators available to move bins to ground level? Please confirm if there is a loading dock, and is there a ramp to the ground? Is there sufficient parking for our truck for the time it will take to retrieve containers, shred the contents and return the containers?"

RESPONSE: Yes-freight elevator; Yes-loading dock; Yes-space available for truck to complete service call

7. What is the historical volume, prior to COVID, of paper and media monthly and annually?

RESPONSE: Providing tonnage reports from the time the building re-opened average 2.06-

1.66. Do not foresee returning to pre-COVID levels due to changes in the organizational telework policy.

8. Will June 19th be added to the holiday list of days observed and closed?

RESPONSE: Updated*

9. Could the delivery time be extended to 14 days to allow time to order the containers and get them delivered?

RESPONSE: Updated to read “Contract start date”

10. Are the 68 small bins stationary consoles or rolling bins?

RESPONSE: Nine (9), 96 gal totes-rolling: 7 paper; 2 non-paper; Seventy (70), 30 gal-stationary: bins 68 paper; 2 non-paper

11. What type of non-paper multi-media is anticipated and in what quantities? This is needed in order to price the service.

RESPONSE: CDs/DVDs; Cassettes; Video Cassettes

12. There is not a line item for the paper, only for media, will a separate line be added for pricing of paper? Some media and paper cannot be mixed in large quantities due to recycling regulations.

RESPONSE: The term media includes paper and non-paper media. All media is to be removed from the place of performance at each visit; however, while paper media is shredded onsite and disposed of offsite, non-paper media may be removed intact and destroyed offsite. There are two types of service under this contract: CLIN 001 is for scheduled, monthly service to shred and remove paper media and remove and destroy non-paper media. CLIN 002 is for the additional, non-scheduled service to shred and remove paper media and remove and destroy non-paper media.

13. If there is an individual that has successfully completed a background investigation, are they able to escort other individuals who may not have completed a background investigation? Or is every person who enters the facility required to have a completed background investigation on file? Is the contractor ultimately responsible for the cost of all background investigations associated with the contract, and any subcontractors?

RESPONSE: The escort will be a Government employee coordinated through the COR for each service. Yes, the Awardee will need to submit a background information packet for each employee to the COR; Security clearances are not required; Any costs accrued will be paid by Contractor

14. Will the media frequency be 2x per year only? Please clarify

RESPONSE: Updated PWS-all paper and non-paper media will be collected monthly

15. Can the 2x a year non-paper be done off-site to be taken to an incinerator for destruction?

RESPONSE: Clarified-non-paper media to be collected monthly. Can be taken offsite and destroyed

16. Are all services taking place at the 425 I Street location? Or are there VSO offices at another location?

RESPONSE: All services are taking place at the I Street location

17. Will non-paper containers be labeled?

REPONSE: We will need these labeled by the Vendor

18. CLIN 0002 and associated CLINS – should this be priced as six full standard pickups, i.e.

are seven 96-gallon bins and 68 small containers serviced on each of the six visits? Please confirm that “media” throughout the CLINS refers to paper.

RESPONSE: All paper and non-paper totes and bins will be serviced as part of the 6 additional services. PWS clarified regarding what types of media instead of using the term to refer to both paper and non-paper

19. Can the additional service dates be scheduled a minimum of 4 days in advance?

RESPONSE: COR will approve additional service dates

20. Can the container count be clarified as there are 2 different counts?

RESPONSE: Nine (9), 96 gal totes: 7 paper; 2 non-paper; Seventy (70), 30 gal: bins 68 paper; 2 non-paper

21. Is it possible to change the servicing frequency from monthly to every 4 weeks? This would make your service mesh more easily with other regularly scheduled client services

RESPONSE: COR will approve proposed schedule at kickoff

22. Recycle Centers and Mills are generally not NAID certified. However, the Shredding company is, will that be sufficient? If yes, can that be removed?

RESPONSE: Stays as written.

23. Prior to COVID what was the prior service frequency? Will the current frequency have the possibility of changing back to that? SafeGaurd Document

RESPONSE: Originally, bi-weekly; with new organizational tele-work policy, we will most likely stay monthly

24. What are the four questions related to COVID-19 that will be asked? Is vaccination required for entry?

RESPONSE: Currently, no COVID-related protocols in place. Vaccination not required for entry

25. Is an escort required for our technician?

RESPONSE: Government escort required. Will coordinate through COR.

26. Is the contract firm-fixed price e.g. is invoicing to be for servicing every container on every visit?

RESPONSE: Yes

27. Will changes in container quantities or servicing frequency be handled via contract modification?

RESPONSE: Yes

B. Update Section B.3 PRICE/COST SCHEDULE

All changes are noted in BLUE for ease of reference.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.3 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Scheduled monthly pickup for paper and non-paper media

Contract Period: Base POP Begin: 09-17-2021 POP End: 09-16-2022 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

6.00 EA __________________ __________________

NON-SCHEDULED Pickup for paper and non-paper media NTE Six

(6) Total During PoP Contract Period: Base POP Begin: 09-17-2021 POP End: 09-16-2022 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 09-17-2022 POP End: 09-16-2023 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

(6) Total During PoP Contract Period: Option 1 POP Begin: 09-17-2022 POP End: 09-16-2023 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2

POP Begin: 09-17-2023 POP End: 09-16-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

(6) Total During PoP Contract Period: Option 2 POP Begin: 09-17-2023 POP End: 09-16-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 09-17-2024 POP End: 09-16-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

(6) Total During PoP Contract Period: Option 3 POP Begin: 09-17-2024 POP End: 09-16-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 09-17-2025 POP End: 09-16-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

(6) Total During PoP Contract Period: Option 4 POP Begin: 09-17-2025 POP End: 09-16-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

GRAND TOTAL __________________