36C10X21Q0064_1.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J061 QITC Generator Maintenance and Repairs and Emergency Repairs 21703 36C10X21Q0064 02-12-2021 10:00

EASTERN TIME, NEW YORK, USA

N 811310 Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703 Contract Specialist Cedric Jackson cedric.jackson@va.gov 240-215-1651 https://www.va.gov/opal/sac/index.asp To learn more about SAC and its mission, please click here This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Solicitation 36C10X21Q0064 issued as a Request for Quote (RFQ). This solicitation is being conducted under FAR Part 13 Simplified Acquisition Procedures (SAP) under Full and Open Competition. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04 effective January 19, 2021 and Acquisition Policy Flash 21-10. The NAICS Code is 811310 - Electrical Generating and Transmission Equipment Repair and Maintenance Services; Product Service Code J061 Electric Wire and Power Distribution Equipment. The Small Business size standard is $8 Million. The Government will award a single award contract resulting from this solicitation. Government reserves the right to award to a Service Disabled Veteran Owned Small Business (SDVOSB or Veteran Owned Small Business VOSB) if two or more SDVOSB’s or VOSB’s Quotes are received timely in accordance with VAAR 819.7004, Contracting Order of Priority, the Contracting Officer (CO) shall consider the following order of priority (Veterans First program) to ensure the requirements of §8127’s “Rule of Two” is met.

Quote Due Date: 02/12/2021 at 10:00 AM EST Questions Due Date: 02/02/2021 at N00N EST The provision at FAR 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and an addendum is below.

The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and an addendum is below.

See below for further requirements and solicitation details.

36C10X21Q0064

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFE

CTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS

DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR

52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________

. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS AC

CEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17,

23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C10X21Q0064 01-2 -2021 Cedric Jackson

(240) 215-1651 02-12-2021 10:00

EST

36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703 X 811310 $8 Million N/A X VA Quantico Information Technology Cente 5101 Russell Road and 5105 Russell Road (Two buildings on the same campus) Quantico VA 23138 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703

VAFSC

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917 1-(877)-489-6135 See CONTINUATION Page Generator maintenance and Emergency Repair regularly monthly inspection and maintenance to ensure continuous 24x7x365 backup power for cooling and heating computer room and office space and provide mission -critical support to the National Cemetery Administration (NCA).

TIN: _______________

DUNS: ______________

CAGE:_______________

See CONTINUATION Page X X X X Todd Synder Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

(see Section B.3 invoicing/payment) Austin TX 78714-8917

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of Page 1 of

B.2 PERFORMANCE WORK STATEMENT

1.0 BACKGROUND

The mission of the Department of Veterans Affairs (VA), Office of Information & Technology (OI&T), Service Delivery and Engineering, Enterprise Operations is to provide support to VA Departments including VA Administration departments. This is to provide IT support for the Administrations that benefits and provides services to Veterans of the United States. In meeting these goals, OI&T strives to provide high quality, effective, and efficient Information Technology (IT) services to those responsible for providing care to the Veterans at the point-of-care as well as throughout all the points of the Veterans’ health care in an effective, timely and compassionate manner. VA depends on Information Management/Information Technology (IM/IT) systems to meet mission goals.

Infrastructure Operation’s Quantico Information Technology Center (QITC) occupies space and has a computer room (data center) located at 5101 Russell Road and 5105 Russell Road, Quantico Virginia. These data center site has generators needed to provide backup power to the facilities. The equipment is comprised of Generac generators and related equipment. The equipment requires regular monthly inspections and maintenance to assure continuous 24x7x365 backup power for cooling and heating computer room and office space. The data center house servers and storage and other networking equipment that is used to provide mission-critical support to the National Cemetery Administration (NCA).

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement (PWS), the Contractor shall comply with the following:

1. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

2. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

3.0 SCOPE OF WORK

The Contractor shall provide maintenance, and emergency or system repairs on generators and related equipment located at VA data center located at Quantico, VA .

4.0 PERFORMANCE DETAILS

4.1 PERFORMANCE PERIOD

The period of performance shall be for 12-month Base year and up to 4 Option years from March 25, 2021 through March 24, 2022 Base Year and continued thru March 24, 2026 if all option years are utilized.

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the QITC Chief Engineer (CE), Contracting Officer (CO), or Contracting Officer Representative (COR) due to equipment failure or similar emergency which requires repair work. There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that VA follows.

Under current definitions, four are set by date: New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

4.2 PLACE OF PERFORMANCE

Tasks under this PWS shall be performed at the following VA facilities located in: VA Quantico Information Technology Center 5101 Russell Road and 5105 Russell Road (Two buildings on the same campus) Quantico, VA 22134

4.3 TRAVEL

The Government anticipates travel under this effort to perform the tasks associated with the effort, or to meet with QITC staff as deemed necessary to address any issues with equipment maintained. Contractor shall include all estimated travel costs in the maintenance firm-fixed price line item. The total estimated number of trips to conduct maintenance is 12 site visits for the campus of two (2) buildings each year, total of 12 trips. Each is anticipated to last less than a day.

For separately billable emergency/repair services that are not part of maintenance, travel charges will be included as part of billed hourly labor rates.

5.0 SPECIFIC TASKS AND DELIVERABLES

5.1 TASK & DELIVERABLES TABLE

5.2 PROJECT MANAGEMENT

5.3 CONTRACTOR PROJECT MANAGEMENT PLAN

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the Contractor’s work to be performed in conducting maintenance, and timeline for such work to be completed or scheduled. The CPMP shall take the form of both a narrative and graphic format that displays the schedule, milestones, and resource support. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified within the PWS. The Contractor shall notify the Government of the completion of scheduled maintenance in accordance with the proposed schedule, including requested repairs. The requested repairs shall be separately billed when not covered under maintenance.

Deliverables:

A. Contractor Project Management Plan

5.2.2 REPORTING REQUIREMENTS

The Contractor shall provide the QITC Data Center Operations Chief and his assigned CE, and/or COR with a Maintenance/Repair Report after each site visit in which maintenance or repairs are provided. The Report shall describe the work completed during each site visit in which maintenance or repairs are provided.

This document shall be submitted in hardcopy and electronic form to the Chief, COR or his assignee. This may take the form of an on-site signed work order or invoice with attached signed work order within 3 business days of leaving the site after maintenance or repair work is conducted. The Contractor shall advise the QITC Chief, or COR of required repairs that fall outside the scope of maintenance before work is conducted so VA staff can provide their agreement to repair work, and to discuss work needed after hours or on weekends and holidays

This document shall cover all work completed during the site visit. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The Contractor shall monitor performance against the CPMP and report any deviations. The Contractor shall keep in communication with VA accordingly, so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

Deliverables:

A. Maintenance/Repair Report

5.2.3 MAINTENANCE

The Contractor shall perform maintenance and emergency or required repairs on the following equipment:

The preventive maintenance shall include:

A. 12 monthly inspections/maintenance per year of generators, automatic transfer switches, and related equipment at each of the data center sites listed above.

B. All semi-annual and monthly inspections and maintenance shall include the checks outlined in Addendum C for the generator and related equipment listed above.

C. Semi-annual maintenance visit includes changing engine oil, removing and replacing oil, fuel, and air filters, which shall be provided by the Contractor as part of maintenance without separate charge.

D. Remove and clean air filters, as needed, during other (non-annual) monthly maintenance visits. This includes routine disposal of oil and filters without separate charge.

All work must be performed by Generac certified equipment technicians.

5.3 REPAIR SERVICES AND EMERGENCY EQUIPMENT RENTAL

The Contractor shall provide and perform emergency and other required repair services, and replace failed, malfunctioning, or at-risk of failure equipment, and provide short-term equipment rental when requested/required. Repair work cannot be billed for work/parts covered under maintenance. All work must be performed only by Generac certified technicians. Repairs shall only be made for work required that does not fall within the scope of regular scheduled maintenance as follows:

REPAIR SERVICES

The Contractor shall provide repair or emergency repair services when requested or needed. When the Contractor identifies or is notified by QITC staff of equipment/system failures that are not covered by maintenance, the Contractor shall travel to site within (2) two hours and assess and perform the required repairs. The Contractor shall have technicians readily available to complete required assessment and repairs 24 hours a day, 7 days a week, 365 days a year. The Contractors technicians must be on-site within two (2) hours of first contact/notice.

Required or emergency repairs will be billed using hourly labor rates. Repairs shall be made during normal business hours (from 7:00AM to 3:30PM EST) using daytime labor rates. The Contractor may use separate rates for repairs that take place after-hours or on weekends and holidays. Repairs not covered under maintenance must be pre-approved by QITC Chief, or COR. Required emergency or needed repair work may not exceed the following during any base or option period:

A. 15 hours during normal business hours (7:00AM to 3:30PM EST), B. 8 hours outside the normal business day (after hours from 3:30PM to 7:00AM EST), and/or C. 8 hours on weekends or holidays.

The hourly labor rates shall include standby time and travel costs. Standby time is time spent traveling to and from the site, waiting for parts delivery on-site, or obtaining work status.

Site visits and repair work can be requested/recommended by the QITC Chief or COR, or when Contractor technicians advise QITC staff of needed repairs not covered by maintenance. Repairs must be pre-approved by the QITC Chief or COR before work is started. Replaced equipment, materials, supplies, or repair incidentals are billable when the work has been pre-approved, and all work is completed. All billings for non-maintenance work must be invoiced, noted separately, after work is completed. Any unresolved issues shall be reported before leaving site to the Chief or COR.

EMERGENCY EQUIPMENT RENTAL

The Contractor shall have rental equipment readily available to replace major failed, malfunctioning, or at-risk of failure equipment at the data centers on a short-term basis. The Contractor shall have rental equipment available to be placed and operating on-site within one (1) day of a reported failure.

Equipment rental shall be available on a daily, weekly and/or monthly basis not to exceed two (2) months. Any equipment rental shall be separately invoiced and is not part of monthly maintenance. Any and all equipment rentals require pre-approval by the QITC Chief or COR. This would not include rental of equipment that should be readily available to the Contractor for failed parts replacement.

6.0 GENERAL REQUIREMENTS

6.1 ENTERPRISE AND IT FRAMEWORK

6.2 SECURITY AND PRIVACY REQUIREMENTS

6.2.1 POSITION/TASK RISK DESIGNATION LEVEL(S)

employment. In VA it is used for Non-sensitive or Low Risk positions.

check, and a verification of the educational degree.

The position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the PWS are:

Position Sensitivity and Background Investigation Requirements

5.0

5.1

The Tasks identified above, and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks the particular Contractor individual will be working. The submitted Contractor Staff Roster must indicate the required Background Investigation Level for each Contractor individual based upon the tasks the Contractor individual will be working, in accordance with their submitted proposal.

Contractor staff shall be escorted at all times while repairs or maintenance are performed on the grounds of the Data centers. The Contractor shall not have access to VA sensitive data, as work is conducted on the grounds of the data center. The Contractor shall not have direct access to view VA sensitive data located within the data centers.

6.2.2 CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Contractor Responsibilities:

a. The Contractor shall prescreen all personnel requiring close perimeter, but not direct access to the computer systems that house data, to ensure they maintain the appropriate Background Investigation, and are able to read, write, speak and understand the English language.

b. The Contractor shall bear the expense of obtaining background investigations.

c. Within 3 business days after award, the Contractor shall provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigations. The roster shall contain the Contractor’s Full Name, Full Social Security Number, Date of Birth, Place of Birth, and individual background investigation level requirement (based upon Section 6.2 Tasks).

d. The Contractor should coordinate the location of the nearest VA fingerprinting office through the COR. Only electronic fingerprints are authorized.

e. The Contractor shall ensure the following required forms are submitted to the COR within 5 days after contract award:

1) For a Tier 1/Low Risk designation:

a) OF-306

b) DVA Memorandum – Electronic Fingerprints

2) For Tier 2/Moderate or Tier 4/High Risk designation:

a) OF-306

b) VA Form 0710

c) DVA Memorandum – Electronic Fingerprints

f. The Contractor personnel shall submit all required information related to their background investigations (completion of the investigation documents (SF85, SF85P, or SF 86) utilizing the Office of Personnel Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP) after receiving an email notification from the Security and Investigation Center (SIC).

g. The Contractor employee shall certify and release the e-QIP document, print and sign the signature pages, and send them encrypted to the COR for electronic submission to the SIC. These documents shall be submitted to the COR within 3 business days of receipt of the e- QIP notification email. (Note: OPM is moving towards a “click to sign” process. If click to sign is used, the Contractor employee should notify the COR within 3 business days that documents were signed via eQIP).

h. The Contractor shall be responsible for the actions of all personnel provided to work for VA under this contract. In the event that damages arise from work performed by Contractor provided personnel, under the auspices of this contract, the Contractor shall be responsible for all resources necessary to remedy the incident.

i. The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

j. Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to VA facilities and systems by Contractor and Subcontractor employees and/or termination of the contract for default.

k. Identity Credential Holders must follow all HSPD-12 policies and procedures as well as use and protect their assigned identity credentials in accordance with VA policies and procedures, displaying their badges at all times, and returning the identity credentials upon termination of their relationship with VA.

6.3 METHOD AND DISTRIBUTION OF DELIVERABLES

The Contractor shall deliver documentation in electronic format, unless otherwise directed in Section B of the solicitation/contract. Acceptable electronic media include MS Word 2010 or newer, MS Excel 2010 or newer, MS PowerPoint 2010 or newer, MS Project 2010 or newer, MS Access 2010 or newer, MS Visio 2010 or newer, AutoCAD 2010 or newer, and Adobe Postscript Data Format (PDF).

6.4 PERFORMANCE METRICS

The table below defines the Performance Standards and Acceptable Performance Levels for Objectives associated with this effort.

2. Efficient and effective in meeting requirements

3. Meets technical needs and mission requirements

4. Offers quality services/products Satisfactory or higher

B. Project Milestones and Schedule

1. Quick response capability

2. Products completed, reviewed, delivered in timely manner Satisfactory or higher

3. Notifies customer in advance of potential problems

2. Personnel possess necessary knowledge, skills and abilities to perform tasks Satisfactory or higher

2. Services/products delivered were of desired quality Satisfactory or higher

The Government will utilize a Quality Assurance Surveillance Plan (QASP) throughout the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government reserves the right to alter or change the surveillance methods in the QASP at its own discretion. A Performance Based Service Assessment Survey may be used in combination with the QASP to assist the Government in determining acceptable performance levels.

6.5 FACILITY/RESOURCE PROVISIONS

The Government will not be required to provide office space, telephone service and system access as the Contractor shall only provide maintenance and repairs to generator equipment located outside the data center buildings. All procedural guides, reference materials, and program documentation for the project and other Government applications will also be provided only on an as-needed basis.

The Contractor shall request other Government documentation deemed pertinent to the work accomplishment directly from the Government officials with whom the Contractor has contact. The Contractor shall consider the COR as the final source for needed Government documentation when the Contractor fails to secure the documents by other means. The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

VA will not provide access to VA specific systems/network as this will not be required for execution of the task For detailed Security and Privacy Requirements refer to ADDENDUM A Additional VA Requirements, Consolidated and ADDENDUM B - VA Information And Information System Security/Privacy Language.

6.6 GOVERNMENT FURNISHED PROPERTY

N/A

ADDENDUM A - A1.0 PHYISACL SECURITY & SAFETY REQUIREMENTS:

The Contractor and their personnel shall follow all VA policies, standard operating procedures, applicable laws and regulations while on VA property. Violations of VA regulations and policies may result in citation and disciplinary measures for persons violating the law.

1. The Contractor and their personnel shall wear visible identification at all times while they are on the premises.

2. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

3. Smoking is prohibited inside/outside any building other than the designated smoking areas.

4. Possession of weapons is prohibited.

5. The Contractor shall obtain all necessary licenses and/or permits required to perform the work, with the exception of software licenses that need to be procured from a Contractor or vendor in accordance with the requirements document. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

A2.0 Confidentiality and Non-Disclosure The Contractor shall follow all VA rules and regulations regarding information security to prevent disclosure of sensitive information to unauthorized individuals or organizations.

ADDENDUM B – VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

B1. GENERAL

Contractors, Contractor personnel, Subcontractors, and Subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

B2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

N/A

B3. VA INFORMATION CUSTODIAL LANGUAGE

N/A

B4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT

N/A

B5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE

N/A

B6. SECURITY INCIDENT INVESTIGATION

N/A

B7. LIQUIDATED DAMAGES FOR DATA BREACH

N/A

B8. SECURITY CONTROLS COMPLIANCE TESTING

N/A

B9. TRAINING

N/A

ADDENDUM C – MONTHLY MAINTENANCE CHECKLIST- REQUIREMENT

The following inspection, maintenance, and operational checks will be made at monthly site visits:

A. FUEL SYSTEM F. ELECTRICAL SYSTEMS

· Fuel tank Level

· Fuel tank Float Switch

· Supply / Transfer Pump Operation

· Solenoid Valve Operation

· Flexible Hose & Connections

· Piping

· Fuel Strainer

· Injection Pump Lines

· Fuel Filter(s)

· Fuel monitoring and telemetry system, “omnimatrix”

B. BATTERY SYSTEMS

· Terminals Clean & Tight

· Battery Voltage, condition, and age

· Electrolyte Level

· Specific Gravity

· Charger Operation

· Charge Rate

· Equalize Charge

· Load Test for 10 Seconds

C. LUBRICATING SYSTEM

· Oil Level

· Oil Change

· Oil Leaks

· Lube Oil Heater

· Crankcase Breather

· Oil Filter

D. COOLING SYSTEM

· Coolant Level

· Antifreeze Protection Level

· Fan & Alternator Belts

· Flexible Hose & Connections

· Water Pump

· Jacket Water Heater

· Louver, Motor & Controls

· Heat Exchanger

· Radiator • Brush Condition & Rings

· Coolant Leaks

E. EXHAUST SYSTEM

· Bearings

· Leakage

· Drain Condensation Trap

· Insulation & Fire Hazards

· Exhaust System Hangers & Supports

· Flexible Exhaust Section

· Excessive Back Pressure

F. OPERATIONAL TEST

· Starter Operation

· AC Voltage

· AC Amperage

· Frequency

· Oil Pressure

· Water Temperature

· P.C. Boards

· Governor

G. General Condition

· General Inspection

· Enclosure Housekeeping

· Unusual Engine Noise, Vibration, etc

· Air Filter(s)

· Loose Wires

· Contact failures

· Relay failures

· Fuse failures

H. GENERATOR

· Rotor & Stator

· Voltage Regulator

· Excitor

· Engine

· Wire Chafing

· Tighten Controls

· Operation of Safeties & Alarms

· Operation of Switch & Rack Solenoid

· Relays

· P.C. Boards

· Turbo Charger Rotation & End Play

· Ignition Systems: Plugs, Coil, etc.

· Choke & Carburetor / Fuel Injectors

· DC Alternator Amperage

J. TRANSFER SWITCH

· Transfer Switch Time Delay Start

· Time Delay Retransfer

· Time Delay Cooldown

· Restore Systems to Automatic Operations

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Project Management In Accordance With (IAW) Performance Work Statement (PWS) paragraph 5.1 This CLIN includes all tasks, labor, and materials required for the successful completion of the services detailed in PWS paragraphs 4.3 and 5.1.

The cost of CLIN 0001 shall be included in and allocated to CLIN 0002 and 0003.

Contract Period: Base POP Begin: 03-25-2021 POP End: 03-24-2022

Maintenance IAW PWS paragraph 5.2 This FFP CLIN includes all labor, travel, parts, and equipment required for the successful completion of the services detailed in paragraph 5.2 of the PWS.

Contract Period: Base

Repair Services and Emergency Equipment Rental IAW PWS paragraph 5.3 It is estimated that an unknown amount of emergency repairs may take place. The price shall be negotiated on a FFP basis. The Contractor will provide the proposed FFP labor rates in the labor categories below based on the Government estimated hours:

Service Technician, Weekends and Holidays

Contract Period: Base

Project Management In Accordance With (IAW) Performance Work Statement (PWS) paragraph 5.1 This CLIN includes all tasks, labor, and materials required for the successful completion of the services detailed in PWS paragraphs 4.3 and 5.1.

The cost of CLIN 0001 shall be included in and allocated to CLIN 0002 and 0003.

Contract Period: Option 1 POP Begin: 03-25-2022 POP End: 03-24-2023

Maintenance IAW PWS paragraph 5.2 This FFP CLIN includes all labor, travel, parts, and equipment required for the successful completion of the services detailed in paragraph 5.2 of the PWS.

Contract Period: Option 1

Repair Services and Emergency Equipment Rental IAW PWS paragraph 5.3 It is estimated that an unknown amount of emergency repairs may take place. The price shall be negotiated on a FFP basis. The Contractor will provide the proposed FFP labor rates in the labor categories below based on the Government estimated hours:

Service Technician, Weekends and Holidays

Contract Period: Option 1

Project Management In Accordance With (IAW) Performance Work Statement (PWS) paragraph 5.1 This CLIN includes all tasks, labor, and materials required for the successful completion of the services detailed in PWS paragraphs 4.3 and 5.1.

The cost of CLIN 0001 shall be included in and allocated to CLIN 0002 and 0003.

Contract Period: Option 2 POP Begin: 03-25-2023 POP End: 03-24-2024

Maintenance IAW PWS paragraph 5.2 This FFP CLIN includes all labor, travel, parts, and equipment required for the successful completion of the services detailed in paragraph 5.2 of the PWS.

Contract Period: Option 2 POP Begin: 03-25-2023 POP End: 03-24-2024

Repair Services and Emergency Equipment Rental IAW PWS paragraph 5.3 It is estimated that an unknown amount of emergency repairs may take place. The price shall be negotiated on a FFP basis. The Contractor will provide the proposed FFP labor rates in the labor categories below based on the Government estimated hours:

Service Technician, Weekends and Holidays

Contract Period: Option 1

Project Management In Accordance With (IAW) Performance Work Statement (PWS) paragraph 5.1 This CLIN includes all tasks, labor, and materials required for the successful completion of the services detailed in PWS paragraphs 4.3 and 5.1.

The cost of CLIN 0001 shall be included in and allocated to CLIN 0002 and 0003.

Contract Period: Option 3 POP Begin: 03-25-2024 POP End: 03-24-2025

Maintenance IAW PWS paragraph 5.2 This FFP CLIN includes all labor, travel, parts, and equipment required for the successful completion of the services detailed in paragraph 5.2 of the PWS.

Contract Period: Option 3

Repair Services and Emergency Equipment Rental IAW PWS paragraph 5.3 It is estimated that an unknown amount of emergency repairs may take place. The price shall be negotiated on a FFP basis. The Contractor will provide the proposed FFP labor rates in the labor categories below based on the Government estimated hours:

Service Technician, Weekends and Holidays

Contract Period: Option 3

Project Management In Accordance With (IAW) Performance Work Statement (PWS) paragraph 5.1 This CLIN includes all tasks, labor, and materials required for the successful completion of the services detailed in PWS paragraphs 4.3 and 5.1.

The cost of CLIN 0001 shall be included in and allocated to CLIN 0002 and 0003.

Contract Period: Option 4 POP Begin: 03-25-2025 POP End: 03-24-2026

Maintenance IAW PWS paragraph 5.2 This FFP CLIN includes all labor, travel, parts, and equipment required for the successful completion of the services detailed in paragraph 5.2 of the PWS.

Contract Period: Option 4

Repair Services and Emergency Equipment Rental IAW PWS paragraph 5.3 It is estimated that an unknown amount of emergency repairs may take place. The price shall be negotiated on a FFP basis. The Contractor will provide the proposed FFP labor rates in the labor categories below based on the Government estimated hours:

Service Technician, Weekends and Holidays

Contract Period: Option 4

B.4 DELIVERY SCHEDULE

1.00

12.00

1.00

1.00

12.00

1.00

1.00

12.00

1.00

1.00

12.00

1.00

1.00

12.00

1.00

SECTION C - CONTRACT CLAUSES

C.1 NOTICE OF HYBRID CONTRACT

This is a Firm-Fixed-Price, Labor-Hour type contract.

The following symbols will appear next to the applicable clauses and provisions throughout this document.

$ = applicable to Fixed-Price line items only.

@ = applicable to Cost-Reimbursement line items only.

& = applicable to Time-and-Material/Labor-Hour line items only.

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) ALTERNATE I (JAN 2017)

(a) Inspection/Acceptance.

(1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.] (5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may—

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to—

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions.

(1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause—

(i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are—

(A) Performed by the contractor;

(B) Performed by the subcontractors; or

(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) Materials means—

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

(E) Indirect costs specifically provided for in this clause.

(iv) Subcontract means any contract, as defined in FAR Subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(vi…