36C10X18R0077-00001001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 04-23-2018

NONE

Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick

MD

21703 Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick

MD

21703 To all Offerors/Bidders

36C10X18R0077 03-19-2018

X X X April 25, 2018 12:00 p.m. EST X The purpose of this amendment is to update the NAICS code from the original solicitation. The NAICS code is hereby updated form 485210 Interurban and Rural Bus Transportation to 485510 Charter Bus Industry.

The solicitation has been extended to the closing date of 4/25/2018 12:00 p.m. EST.

All submissions are to be uploaded to the vendor portal and submitted to Jaime Belletto at Jaime.Belletto1@va.gov and Lora Gross at Lora.Gross@va.gov.

An updated synopsis and SF1449 are included.

Lora Gross Contracting Officer

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 04-23-2018

NONE

Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703 Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703 To all Offerors/Bidders

36C10X18R0077 03-19-2018

X X X April 25, 2018 12:00 p.m. EST X The purpose of this amendment is to update the NAICS code from the original solicitation. The NAICS code is hereby updated from 485210 Interurban and Rural Bus Transportation to 485510 Charter Bus Industry.

The solicitation has been extended to the closing date of 4/25/2018 12:00 p.m. EST.

All submissions are to be uploaded to the vendor portal and submitted to Jaime Belletto at Jaime.Belletto1@va.gov and Lora Gross at Lora.Gross@va.gov.

An updated synopsis and SF1449 are included.

Lora Gross Contracting Officer

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

TBD

36C10X18R0077 03-19-2018 Jaime Belletto Jaime.belletto1@va.gov 240-215-1625 04-25-2018

12:00 PM EST

Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703 X 485510 $15 Million X N/A X See PWS in Section B.4

Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703

TBD

See Section B.1

See CONTINUATION Page 2018 National Veterans Golden Age Games (NVGAG), hosted by the New Mexico Veterans Health Care System (Albuquerque, NM)

Direct all questions to Contract Specialist Jaime.Belletto1@va.gov, and Contracting Officer Lora.Gross@va.gov Vendors shall identify:

1) DUNS:

2) CAGE:

3) TIN:

4) GSA SCHEDULE CONTRACT NUMBER:

This is a VOSB set-aside See CONTINUATION Page X X Lora Gross Contracting Officer

Page 1 of Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

0. Contract Administration: All contract administration matters will be handled by the following individuals:

0. CONTRACTOR: TBD

0. GOVERNMENT: Lora Gross, Contracting Officer 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 321 Ballenger Center Drive, Suite 125 Frederick MD 21703

0. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

0. INVOICES: Invoices shall be submitted in arrears:

0. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

TUNGSTEN (fka OB10) ELECTRONIC INVOICE SUBMISSION FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS COR (Contracting Officers Representative): TBD Contract Number: TBD Purchase Order Number: TBD Vendor Electronic Invoice Submission Methods:

Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below.

· VA’s Electronic Invoice Presentment and Payment System – The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten- network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

· A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org.

Vendor e-invoice Set-up information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below.

· Tungsten e-Invoice setup information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@tungsten-network.com

· VA TUNGSTEN Number: AAA544240062

· FSC e-Invoice contact information: 1-877-353-9791

· FSC e-Invoice email: vafsccshd@va.gov

· http://www.fsc.va.gov/einvoie.asp

COMMUNICATIONS:

· https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation- electronic-submission-of-payment-requests

· http://fcw.com/articles/2012/11/27/va-epayments.aspx?s=fcwdaily

0. ACKNOWLEDGMENT OF AMENDMENTS: The vendor acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-11, Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and FAR 52.219-14, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

B.3 PERFORMANCE WORK STATEMENT

2018 National Veterans Golden Age Games (NVGAG) Transportation Services.

1.0 Background:

This is the premier senior adaptive rehabilitation program in the United States, and is the only national multi-event sports and recreational seniors’ competition program designed to improve the quality of life for all older veterans, including those with a wide range of abilities and disabilities. The NVGAG serves as a national showcase for the preventative and therapeutic value of sports, fitness and recreation. The Games serve as a qualifying event for competition in the National Senior Games in a number of competitive events.

2.0 Scope of Work:

The Contractor shall provide all labor, supervision and other resources required to transport ambulatory personnel in support of the 2018 National Veterans Golden Age Games (NVGAG), hosted by the New Mexico Veterans Health Care System (Albuquerque, NM), for a total period of eight (8) days, from August 2 through August 9, 2018. The contractor shall provide adequate equipment and personnel to perform the duties outlined in this statement, which include providing transportation services to and from the Albuquerque International Sunport (ABQ) Airport to the Albuquerque Convention Center, host hotels and to various venues in the Albuquerque area during the period of the NVGAG. This work will be done in collaboration with members of the Albuquerque VA Medical Center’s local organizing committee (LOC) and the National Veterans Golden Age Games’ national team members. This work involves providing all assets needed for transportation needs that can accommodate transporting approximately 1000 ambulatory passengers (to include those with visual impairments), and arrival/departure luggage, with safety provisions for transporting elderly individuals such as hand rails and low steps and verbal guidance to people with visual impairments; educating staff on safety elements using the American Disabilities Act (ADA) requirements; and timely transport of Veterans to various venues for athletic competitions. In addition, this work will require a minimum of two (2) on-site Project Managers during event hours. Awardee must be able to operate all vehicles during specific peak times during the NVGAG that the attached 2018 Transportation Schedule requires (see Section D, Attachment B)

3.0 Contract Type:

The contract type is a single-award, firm-fixed price contract.

4.0 Period of Performance:

The period of performance shall begin (5) five calendar days after contract award through August 9, 2018.

Contractor shall provide services during event day hours, which is defined as 4:00 a.m. to 10:00 p.m. Contractor must be able to operate all buses that the NVGAG schedule requires. Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any Federal Holidays listed below.

5.0 Place of Performance:

Work shall be performed at the following locations:

1. Albuquerque International Sunport Airport, 2200 Sunport Blvd SE, Albuquerque, NM 87106.

1. Albuquerque Convention Center, 401 Second St, Albuquerque, NM 87102

1. Santa Ana Golf Club, 288 Prairie Star Rd, Santa Ana Pueblo, New Mexico 87004

1. Albuquerque Academy, 6400 Wyoming Blvd. NE, Albuquerque, NM 87109

1. Main Event, 4040 Pan American Fwy NE, Albuquerque, NM 87107

1. Starlight Bowling, 54 Jemez Dam Rd, Bernalillo, NM 87004

1. Washington Middle School, 1101 Park Ave SW, Albuquerque, NM 87102

1. West Mesa Aquatic Center, 6705 Fortuna Rd NW, Albuquerque, NM 87121

1. USS Bullhead Memorial Park, 2621 Ridgecrest Dr. SE, Albuquerque, NM 87108

1. Milne Stadium, 1200 Hazeldine Ave SE, Albuquerque, NM 87106

1. (Host Hotel) Crowne Plaza Albuquerque, 1901 University Blvd NE, Albuquerque, NM 87102

1. (Host Hotel) Doubletree by Hilton Hotel Albuquerque, 201 Marquette Ave NW, Albuquerque, NM 87102

1. (Host Hotel) Hyatt Regency Albuquerque, 330 Tijeras Ave NW, Albuquerque, NM 87102

1. (Host Hotel) Hyatt Regency Albuquerque, 330 Tijeras Ave NW, Albuquerque, NM 87102

On occasion, the Contractor shall be required to attend meetings which may occur via teleconference, at various locations within the Albuquerque Convention Center, or at the New Mexico VA Health Care System (Albuquerque, NM).

6.0 Objective

The Contractor shall perform the mandatory tasks and provide the specific deliverables described below within the performance period stated in this Performance Work Statement (PWS). If, for any reason, any deliverable cannot be delivered on time according to the below schedule, the Contractor shall provide a written explanation to the Program Manager (PM)/Contracting Officer’s Representative (COR) thirty days prior to deliverable due date. This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the PM/COR shall cite the reasons for the delay and the impact on the overall project.

The Contractor shall not commit or permit any act that interferes with the performance of work awarded to another Contractor or with the performance of Government employees. In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor must restore such disturbed work.

All bus trips will be utilized to accommodate the attached Transportation Schedule. Contractor must be flexible with departure times to allow for minor changes as communicated by the COR or appointed official (i.e. Transportation Chair). All departure and arrival times are estimated within a 30-minute tolerance as directed by the COR or official representative. At least one (1) bus shall staged at all venues during that venues’ event operations time.

7.0 Tasks

Task 7.1: Project Management Transportation Plan

7.1.1 The contractor shall provide and discuss projected Transportation plan summary (i.e. - number of buses secured, number of buses for transport to each venue listed in attached Transportation Schedule, number of drivers, contingency plan for any unserviceable equipment/breakdowns/decrease in driver resources) with VA LOC and National team members.

7.1.2 The contractor shall provide Project Managers at the Albuquerque Convention Center and off-site venues, including airport, during the entire event with variable work schedule to meet the event needs. The Contractor shall provide a minimum of two (2) Project Managers who will be responsible for the performance of the drivers’/transportation employees’ work during the entire Event. At least one (1) Project Manager will participate in daily morning event briefings to be scheduled by the VA LOC and NVGAG National Director. The name of these persons will be designated in writing upon receipt of Contractor’s Transportation Plan, within five calendar days after award contract. The Project Managers shall be on-site at the convention center and designated off-site venues during event hours.

7.1.3 Contractor shall notify the government program manager of an issue that has potential adverse effects on any persons, deliverable, timeline or service.

7.1.4 If a risk arises the contractor shall immediately (within 1 hour) notify the government program manager via email and phone call 95% of the time with details of the risk and suggested mitigation if possible.

7.1.5 Contractor shall ensure employees have a base knowledge of regarding safe driving and accessibility needs when transporting individuals with visual impairments in school buses/large vehicles. Drivers need to be familiar with Americans with Disabilities Act (ADA) guidelines for driving the visual impaired individuals. https://www.adadrivers.org/

Deliverable

7.1.1 Provide and discuss projected Transportation plan summary

7.1.2 Provide transportation Project Managers at the Albuquerque Convention Center and off-site venues.

Task 7.2: Provide Buses

7.2.1 Provide Buses – The Contractor must provide the amount of buses required to transport ambulatory personnel to each venue during specified times, as outlined on the Transportation Schedule (see Section D, Attachment D). All buses shall meet safety and regulation codes for the state in which work will be performed. No NVGAG participants or coaches shall wait more than 15 minutes for transportation to or from an event or host facility.

Bus description requirements:

1. Ensure that all buses have a comfortable environment with fully functional seasonal climate control.

1. Provide handrails for safe maneuvering up and down the steps of the bus entrance.

1. First step on bus entrance must be low to the floor, or a step stool provided if there is a great distance (8 inches or more) from ground to first step on buses.

1. Be able to safely transport a minimum of 40 ambulatory individuals, per load, to various areas within the Albuquerque and surrounding community.

1. Be able to accommodate luggage transport during airport arrival and departure days of the event.

1. Display route/destination information electronically and/or manually on the front and side of every bus. Options for this that work well based on past events include: bus wraps and vehicle magnetic signs, and are customizable to the event and/or venues.

1. Must ensure that signage is present on all vehicles, clearly designating the NVGAG and visibly able to be read within 15 feet.

1. Vehicles shall park in the areas reserved specifically for all vehicles within this contract (to be determined prior to event start date). Contractor shall be responsible for securing parking during non-event time for all vehicles within this contract.

1. Contractor personnel shall assist all Veterans, support staff and volunteers with boarding and exiting the vehicles in a safe manner. This includes assisting any individuals with luggage or other personal items at areas such as airport, hotels and all other destinations included in the Transportation Schedule.

1. Contractor personnel must not leave a vehicle running while unattended.

1. Contractor personnel must lock the vehicle when not in use.

1. Must meet safety and regulation codes for the state in which work will be performed.

Deliverables

7.2.1 The contractor shall provide the amount of buses required to transport ambulatory personnel to each venue during specified times, as outlined on the Transportation Schedule.

Task 7.3: Transport The Contractor shall safely transport all ambulatory participants (i.e., athletes, coaches) only to and from all various points throughout the Games based on the schedule provided by the Government. All regular buses for the event shall accommodate a minimum of 40 ambulatory individuals per load. The Contractor shall be responsible for providing trained personnel to safely provide verbal instructions and guidance to people with visual impairments, as they will not be able to read bus signage. These persons are included in the 1,000 ambulatory passengers estimated in Section 2. Scope of Work mentioned above. Contractor buses will operate continuously during scheduled event intervals with trained bus drivers. The Government can, through the designated Contractor Provided Project Managers, direct and re-direct individual vehicle destinations in the event of unforeseen circumstances (i.e., road closure or heavy traffic delay). The maximum “Event Day” is defined as the timeframe from 4:00 a.m. to 10:00 p.m. Contract provided on-site Project Managers will be responsible to ensure there is a replacement driver and bus available for use in the event there is a driver call out or vehicle break down.

7.3.1 Provide trained drivers and requested buses to meet the event timelines set forth in the Transportation Schedule during the event.

The Contractor will provide replacement bus (per specifications) in the event a bus is out of service.

The Contractor will provide a trained staff in the event a staff member calls out from work. The Contractor shall report any changes to drivers prior to the event in the Transportation Plan. Should drivers need to be replaced/updated at any time during the event, the Contractor shall immediately notify the Command Center Transportation Line.

In the event one of the above situations occurs the Contractor shall perform the necessary measures to ensure that the situation causes limited delays.

7.3.2 The Contractor shall provide trained personnel assigned to assist with loading/unloading ambulatory participants (i.e., athletes, coaches) Contractor will train its employees regarding the transport and providing verbal guidance to people with visual impairments who are not able to see bus signage. The contractor shall provide personnel that is educated and trained on safety issues related to transportation of individuals with visual impairments.

7.3.3 The Contractor shall provide personnel that demonstrate sound customer service principles, and project coordination efforts are timely, appropriate and cooperative to the NVGAG.

1. The Contractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company. Contractor field service engineers shall be dressed to present a clean, neat appearance at all times when performing under this contract.

1. Contractor personnel shall smoke only in designated areas.

1. Contractor personnel shall complete employee competency based training regarding safe driving when transporting elderly individuals and individuals with disabilities in school buses/large vehicles.

Deliverables:

7.3.1 Provide trained drivers and requested buses to meet the event timelines set forth in the Transportation Schedule during the event.

Task 7.4 Fees/Costs:

7.4.1 Contractor shall be responsible for variations in employee hourly pay resulting from shift or weekend differential and possible overtime, as well as administrative and overhead expenses.

7.4.2 The costs shall include rental cost of bus and driver hourly rate for a fully burdened bus. The Government will not pay a different rate in the event of individual employee overtime.

7.4.3 The Contractor assumes full responsibility for any parking or other moving violations. The VA Medical Center will not validate or make reimbursement for parking or other moving violations of the contractor’s personnel under any circumstances. This includes additional security or permitting. No additional costs to the government will be allowed.

Parking: Contractor must ensure that buses are not left unattended or parked on unauthorized property at any of the event venues. Non-event hour/overnight staging parking must be at contractor’s expense and contractor’s location.

Loading/unloading Areas: Loading/unloading areas for all event venues will be designated, with prior authorizations from each venue, upon receipt of Contractor’s Transportation Plan, within five calendar days after award contract. There will be no expense to Contractor for these purposes.

Task 7.5 Required Documents The contractor shall provide reports that will be submitted on time and include those topics described in the Performance Work Statement, time and topics discussed in this section.

7.5.1 Contractor shall report ALL vehicle accidents to the NVGAG Command/Emergency Preparedness Center as soon as possible after ensuring safety of riders, self or other vehicle occupants. Additionally, the driver, if able, will inform appropriate police or medical assistance when needed.

7.5.2 In the event that someone is injured during any performance of this contract, the NVGAG Command/Emergency Preparedness Center shall be notified of this occurrence as soon as possible, but no later than 6:00 a.m. the next work day following the incident.

NVGAG Command/Emergency Preparedness Center: TBD

7.5.3 Contractor will report to the NVGAG Command/Emergency Preparedness Center if bus schedule is impacted in the event there is a driver call out or vehicle break down.

7.5.4 Contractor will provide a detailed Ridership Report within five (5) business days following the end of period of performance, tracking daily the number of individuals transported to each venue within four-hour (4-hour) blocks from start to finish.

Deliverables:

7.5.1 The contractor shall provide all necessary clearances are obtained prior to the start of the games on August 3, 2018.

7.5.4 Contractor will provide a detailed Ridership tracking daily the number of individuals transported to each venue within four-hour (4-hour) blocks from start to finish.

8.0 Deliverable Schedule

Due Date

All regular school buses for the event will be able to accommodate a minimum of 40 ambulatory individuals per load.

As necessary to meet the needs of the given Transportation Schedule

August 2-9, 2018

7.1.1

Provide and discuss projected Project Management Transportation Plan (i.e. - number of buses secured, number of buses for transport to each venue listed in attached Transportation Schedule, number of drivers, contingency plan for any unserviceable equipment/breakdowns/decrease in driver resources) with VA LOC and National team members.

Five calendar days after contract award

7.1.2

Provide transportation Project Managers at the Albuquerque Convention Center and off-site venues, including airport, during the entire event with variable work schedule to meet the event needs. At least one (1) Project Manager will participate in daily morning event briefings to be scheduled by the VA LOC and NVGAG National Director.

Min of 2

7.2.1

The contractor shall provide the amount of buses required to transport ambulatory personnel to each venue during specified times, as outlined on the Transportation Schedule.

N/A

7.3.1

Provide trained drivers and requested buses to meet the event timelines set forth in the Transportation Schedule during the event.

N/A

7.5.1

The contractor shall provide all necessary clearances are obtained prior to the start of the games on August 3, 2018.

Within 15 days of Award

7.5.4

Contractor will provide a detailed Ridership tracking daily the number of individuals transported to each venue within four-hour (4-hour) blocks from start to finish.

Report within five (5) business days following the end of period of performance.

9.0 General Requirements:

1. The Contractor agrees to procure and maintain insurance, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State of New Mexico laws.

1. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

1. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

1. The COR shall require 15 days after award that the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days’ notice to the Contracting Officer.

10.0 Quality Control:

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with Section D, Attachment E, Quality Assurance Surveillance Plan (QASP). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means that the work complies with the requirement of the contract.

The Department of Veterans Affairs (VA)/COR may conduct random inspections of the vehicles provided by contractor to insure compliance with the VA requirements listed in this PWS.

11.0 Formal Acceptance or Rejection of Deliverables:

The Government will review within thirty days each deliverable and provide feedback/comments. The contractor shall have thirty business days to incorporate feedback/comments, make appropriate revisions, and return back to the Government. The COR will review and determine final acceptance by the Government. The COR will notify the contractor of final acceptance within five business days.

12.0 Changes to the PWS:

Any changes to this PWS shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

13.0 Travel:

The Government anticipates travel under this PWS to attend contract-related meetings/route assessments through the period of performance which would fall within the 50-mile radius, therefore travel and per diem cost reimbursement is not applicable to this contract.

14.0 Government Furnished Equipment (GFE):

No GFE shall be provided in support of this contract.

15.0 Security Requirements:

The Contractor must wear badges bearing the Contractor’s company name, identification picture and name of the individual employee in English during performance of services under this contract.

The C&A requirements do not apply and a Security Accreditation Package is not required.

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin: 08-02-2018 POP End: 08-09-2018

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause)

C.2 FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

0. This contract and employees working on this contract will be subject to the whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections established at 41 U.S.C. 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and FAR 3.908.

0. The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in section 3.908 of the Federal Acquisition Regulation.

0. The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold.

(End of Clause)

C.3 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS—REPRESENTATION (JAN 2017)

0. Definition. As used in this provision— Internal confidentiality agreement or statement, subcontract, and subcontractor, are defined in the clause at 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

0. In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

0. The prohibition in paragraph (b) of this provision does not contravene requirements applicable to Standard Form 312, (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

0. Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(End of Clause)

C.4 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

(a) Definition. As used in this clause— Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

(b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract. For contractors registered in the System for Award Management (SAM), the DLA Commercial and Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration. Contractors undergoing a novation or change-of-name agreement shall notify the contracting officer in accordance with subpart 42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within 30 days after the change, so that a modification can be issued to update the CAGE code on the contract.

(c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch. Requests for changes shall be provided at https://cage.dla.mil. Change requests to the CAGE master file are accepted from the entity identified by the code.

(d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at http://www.nato.int/structur/AC/135/main/links/contacts.htm) or NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx to request CAGE changes.

(e) Additional guidance for maintaining CAGE codes is available at https://cage.dla.mil.

(End of Clause)

C.5 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017) ALTERNATE I (JAN 2017)

(a) Inspection/Acceptance.

(1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.] (5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may—

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to—

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor…