Attachment B_Product Description_NX EQ Autonomous Floor Scrubber.pdf

36C10G26R0008

PRODUCT DESCRIPTION

For

NON-EXPENDABLE EQUIPMENT:

Autonomous Floor Scrubber

Prepared By:

Strategic Acquisition Center

Department of Veterans Affairs 10300 Spotsylvania Avenue, Suite 400

Fredericksburg, VA 22408

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified autonomous floor scrubbers as a candidate for a VA-wide (otherwise referred to as “national”) single Requirements contract award.

Autonomous floor scrubbers are machines that dispense cleaning solutions, scrub the floor surface to clean off dirt, and remove the cleaning solution and dirt. Floor scrubbers have a scrubbing head, a flat rubber-edged blade (squeegee), a cleaning solution dispensing tank, and a collection tank. These machines can be walk-behind, ride-on, or robotic. They can be used to clean indoor or outdoor surfaces.

The autonomous floor scrubber is a robotic machine that provides exceptional cleaning performance with innovative technology that adapts to various hard floor environments.

These systems are designed to allow cleaning with minimal disruption to staff and visitors. Autonomous floor scrubbers offer a hands-off approach to floor cleaning with minimal human intervention that quickly and easily integrates with existing floor protocols and can start a cleaning route within minutes. They can clean large numbers of sq ft. per solution tank. The unmanned floor scrubbers are equipped with advanced sensors and 3D cameras, as well as regular cameras. These sensors work together to create a detailed understanding of the environment, including people detection, intelligent navigation, and robust localization. They can come with multiple charging options for the lithium-ion batteries allow cleaning when you need it. Autonomous floor scrubbers can help maintain consistent cleaning standards and reduce the risk of slips and falls, while optimizing resources and saving staff valuable time.

The Contractor must demonstrate the ability to meet all requirements for the solicitation.

The objective is to provide autonomous floor scrubbers to be used by staff throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods. Vendors will be required to deliver autonomous floor scrubbers to VHA facilities located in the Continental United States (CONUS) and/or Outside of the Continental United States (OCONUS). Delivery requirements shall be specified under each individual order.

2. REQUIREMENT

This requirement will utilize brand name or equal purchase descriptions which requires offerors to indicate that each product being offered as an “equal” product to Tennant® Autonomous Floor Scrubbers meets the firm requirements of the identified salient characteristics. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Contract Line Items

Manufacturer Part Number Description

0001 Tennant X4 ROVR Small Autonomous Floor Scrubber

0002 Tennant 60 Mo. plan

Gold Service Plan consisting of Planned Maintenance, Breakdown Repair to include labor and travel, virtual technician support, and next day onsite response.

0003 Tennant 60 Mo. plan Silver Service Plan consisting of Planned Maintenance, Breakdown Repair (excluding labor and travel), and virtual technician support.

The Department of Veterans Affairs (VA) is seeking vendors who can provide the Tennant autonomous floor scrubber or equal as listed above which meet all the below salient characteristics. Vendors may propose any product solution or configuration so long as they meet the salient characteristics. Products proposed in the technical volume must be captured on the Vendor’s pricing volume (Attachment D, Price Cost Schedule) of the solicitation. Vendors may propose any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

SCs 1-10 apply to CLIN 0001 SC 11 applies to CLIN 0002 & 0003

In addition to meeting or exceeding the minimum salient characteristics, the Government will evaluate the following specific technical areas and assign an adjectival rating:

Evaluation Sub-factors

1. Safety

a. Collision Avoidance & Object Detection: Utilization of advanced sensors and AI-driven navigation systems to detect obstacles, people, and dynamic environments.

b. Emergency Stop Mechanisms.

c. Proximity warnings alerts, both audible and visual.

2. Design

a. Small footprint and agile propulsion systems for navigating tight spaces and for storage.

b. Touchscreen controls for easy deployment, monitoring, and route scheduling.

c. Ease of replacing brushes, cleaning pads, batteries, squeegee’s etc., when needed to streamline maintenance.

SC # SALIENT CHARACTERISTICS

LOCATION IN TECHNICAL

LITERATURE WHERE SC IS

MET

SC 1 Small Robotic floor scrubber with a cleaning path of 20”

SC 2

Solution tank capacity 10 gal or larger

SC 3 Battery runtime up to 2.5 hours with fast-charging capability of at least 90% state-of-charge within 2.2 hours or better

SC 4 Aisle turn width of 63” or less SC 5 Machine must have maximum length

54”and maximum width 30”.

SC 6 Must have easily programed autonomous navigation system that can replicate routes after being shown one time.

SC 7 CSA/ANSI C22.2 No. 336-17 certified SC 8 Must fully function autonomously without access to the VA network

SC 9 One-year minimum Warranty SC 10 Must provide online operator training SC 11 Must offer extended maintenance and repair plans

d. Sustainability and energy-efficient components: Energy-efficient operation and adherence to environmental standards (e.g., reduced water/chemical use, battery type).

e. Navigation Technology.

f. Charging options.

g. Mobile apps for ease of use.

h. Solution tank size.

i. Run time.

j. Available accessories.

3. Performance

a. Ability to autonomously clean large or complex areas, including narrow aisles and high-traffic zones.

b. Adjustable settings for different floor types and obstacle-rich spaces.

c. Consistent operation with minimal human intervention, including rerouting during interruptions.

d. Real-Time Analytics: Operation System addresses Cyber Security protocols and provide tools for tracking metrics (e.g., cleaned area, task completion rates, Scrubbing pressure, solution dispensing accuracy, and debris recovery rates) via dashboards or reports.

e. Battery Charge time

f. Minimum aisles turn

4. Quality/Construction

a. Maintenance Accessibility: Clear labelling of daily/monthly tasks and tool-free access to consumables (e.g., tanks, filters).

b. Diagnostic Systems: Onboard troubleshooting tools (e.g., error codes, training videos) to resolve issues quickly.

c. Support Infrastructure: Availability of technical assistance, training programs, and global service networks.

d. Terms and conditions of Maintenance plan options.