36C10G25R0015.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Michael Andrews michael.andrews6@va.gov 678-428-5319

PLACE OF PERFORMANCE

POSTAL CODE

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice

Solicitation Number:

36C10G25R0015 Notice Type:

Combined Synopsis/Solicitation Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C10G25R0015 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-03, dated January 17, 2025.

Requirement Description:

VA has a requirement to purchase ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL to deliver patient care at its VA Medical Centers around the country. Endoscope drying cabinets are specifically designed to remove moisture from endoscopes following high-level disinfection (HLD) and provide a controlled environment to store endoscopes. The cabinets promote efficient drying of internal lumens and external surfaces while providing protected storage. The cabinet utilizes a continuous flow of instrument grade air that represents a higher filtration standard to ensure optimal air quality within the cabinet environment. Effective endoscope drying is essential to the prevention of bacterial transmission and hospital-acquired infections. These cabinets are typically manufactured using materials (e.g., stainless steel, polypropylene, acrylic) that permit ease of cleaning. Horizontal Endoscope Drying and Storage Cabinets - Horizontal use mesh baskets or cassettes to store and secure endoscopes from swinging and striking other surfaces that could lead to damage and contamination. They are available in single door or pass through versions. Endoscope Drying and Storage Cabinets - Horizontal allow for user and endoscope tracking and data export to help prevent endoscope handling by unauthorized personnel, to track compliance with endoscope management policies, to facilitate contact tracing in cases of possible cross-contamination, and to prevent theft.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Offers shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing: 6515 – Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 750 employees. This procurement action is issued as Full and Open.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Steris ® brand name or equal ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL and related equipment and accessories as identified in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL. All interested companies shall provide a offer for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A – PRICE COST SCHEDULE - NX ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL and paragraph 2 below.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition including attached addenda (ATTACHMENT D) to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda (ATTACHMENT D) also applies to this acquisition.

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached (ATTACHMENT C ).

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached (ATTACHMENT C).

All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a offer. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 5:00 PM ET on April 8, 2025, to Contract Specialist, Michael Andrews at michael.andrews6@va.gov and Contracting Officer, Sharon Redman at sharon.redman@va.gov. No calls will be accepted.

Offers are due via email by 5:00 PM ET on May 1, 2025, to Contract Specialist, Michael Andrews at michael.andrews6@va.gov and Contracting Officer, Sharon Redman at sharon.redman@va.gov.

1. SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of a VA-wide (otherwise referred to as “national”) single award Requirements contract.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” (BNOE) which requires the Offeror to indicate that each product is being offered as an “equal” product to the Steris® ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL. For each equal product, the Offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The Offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the Offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Steris® Endodry Endoscope Drying and Storage Cabinets - Horizontal or equal as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

CLIN’s 0001- 0008 apply to the following SC’s

LITERATURE WHERE SC

IS MET

SC 1

The Endoscope Drying and Storage Cabinet shall be a freestanding cabinet equipped with horizontal storage to promote efficient drying of internal lumens and external surfaces.

Literature Review 0001 - 0008

SC 2

The Endoscope Drying and Storage Cabinet shall provide a continuous flow of instrument-grade compressed air within the cabinet and chamber fans to re-circulate the air.

0001 - 0008

SC 3

The Endoscope Drying and Storage Cabinet shall provide circulation of instrument-grade compressed air through all channels/internal lumens of the flexible endoscopes.

0001 - 0008

SC 4

The Endoscope Drying and Storage Cabinet shall be equipped with an information system/control software, color touch screen display, and barcode scanner.

0001 - 0008

SC 5

The Endoscope Drying and Storage Cabinet shall meet or exceed all current recommendations and guidelines from AAMI (ST91;2021), AORN (2018) and SGNA.

0001 - 0008

0001 - 0008

Vendors may offer any product solution or configuration so long as they meet the salient characteristics. Offeror must describe which original CLINs the alternate product solution or configuration replace. Products offered in the technical volume must be captured on the Vendor’s pricing volume (ATTACHMENT A - Price Cost Schedule) of the solicitation. Vendors may offer any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

3. INSTALLATION

The ordering facility and the vendor/manufacturer will schedule any offered installation, deinstallation, and disposal. When there is a need to procure these CLINs, the ordering facility will communicate with the vendor on the schedule and delivery times upon receipt of goods based on facility needs. In some instances when installation is not required, the contractor should note if there are instructions for use.

4. TRAINING

The ordering facility and the vendor/manufacturer will schedule any offered training as established by CLIN. If available, training mode of delivery and training schedule will be purchased based on facility needs.

5. MAINTENANCE, REPAIRS AND REPLACEMENT

Instructions and procedures will be provided by the vendor specific to the warranty, maintenance, repairs, and replacement of product and services. At minimum, vendor will propose manufacturer warranty period that may include response time, parts, associated maintenance services and consumables.

6. PRODUCT REFRESH

Product refresh is when a current CLIN is no longer being manufactured due to obsolescence and the product item is being replaced with a newer, and more often, a superior version of the same item. The current CLIN product will be revised to reflect the refreshed product information, manufacturer’s part number, IDIQ price (inclusive of Service Level Agreement (SLA) fee), etc.

The Government reserves the right to not accept the products offered under product refresh. The contractor will be notified in writing if a product refresh is not accepted. All products offered shall be provided with the warranty that is agreed upon for this contract.

The contractor agrees to ensure that all upgraded improved/replaced products meet American with Disabilities Act (ADA) and Health Information Portability and Accountability Act (HIPAA) Federal requirements.

The contractor shall provide the COR and CO the following information for product refresh:

(1) A list of specific awarded item(s) being refreshed in the Price/Cost Schedule (to include commercial pricing, discount offered, and IDIQ price (inclusive of SLA fee)).

(2) Product literature for the item(s) refreshed.

(3) A detailed description of the differences or benefits of refreshed as compared to the item(s) being discontinued or added.

(4) Proper identification of any product requirements and/or procedures related to those product(s) proposed to be refreshed or upgraded.

(5) FDA approval, if applicable

(6) Provide historical sales to VA by item(s), if applicable

(7) Copy of Commercial Warranty.

The request shall be submitted to the COR, copy to the Contract Specialist and Contract Officer, for review and recommendation of approval to be submitted to the CO. The CO shall prepare a bilateral modification for execution.

7. PRODUCT REMOVAL OR RECALL

For any product awarded under this contract removed or recalled by the manufacturer due to defects in the product or potential dangers to patients, or if any required removal or recall is suggested or mandated by a regulatory or official agency, the manufacturer agrees to take following steps immediately:

Notify the Contracting Officer (CO) at the Strategic Acquisition Center in writing, by the most expeditious manner possible.

Provide copies of the notification to CO, Contracting Specialist, Contracting Officer Representative, and Manager at Product Recall Office, all Agencies and VA Facilities who purchased the product, which include, but not be limited to the following:

(1) Complete item description and/or identification, order numbers from customers and the contract number assigned as a result of an issuance on the solicitation;

(2) Reasons for modifications, removal or recall; and

(3) Necessary instructions for return for credit, replacement or corrective action.

A copy of the notification will be provided to:

Manager, Product Recall Office National Center for Patient Safety Veterans Health Administration 24 Frank Lloyd Wright Drive, Lobby M Ann Arbor, MI 48106

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this Combined Synopsis/Solicitation Notice.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL.

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL.

See attached document: ATTACHMENT F - PAST PERFORMANCE REFERENCE - NX EQ ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL.

See attached document: ATTACHMENT G - PAST PERFORMANCE QUESTIONAIRE - NX EQ ENDOSCOPE DRYING AND STORAGE CABINETS - HORIZONTAL.

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