36C10G24Q0092.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

POINT OF CONTACT*

Contract Specialist Kimberly LeMieux Kimberly.LeMieux@va.gov 813-934-1286

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Number:

36C10G24Q0092 Notice Type:

Combined Synopsis/Solicitation Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24Q0092 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-03, dated 23 February 2024.

Requirement Description:

VA has a requirement to purchase Binocular Indirect Ophthalmoscope to deliver patient care at its VA Medical Centers around the country. An indirect ophthalmoscope is a device that produces a reversed or inverted direct images with two to five times magnification. In comparing direct vs indirect ophthalmoscope, the indirect ophthalmoscope delivers a stronger source of light, greater opportunity for stereoscopic inspection of the eyeball interior, and a specifically designed objective lens. Indirect ophthalmoscopes have proven to be an exceptionally valuable device for the treatment and diagnosis of detachments, holes, and retinal tears. In order for the satisfactory use of an indirect ophthalmoscope, the patient's pupils must be completely dilated. Indirect ophthalmoscopes can be divided into two different categories that include, Monocular indirect ophthalmoscopes and Binocular indirect ophthalmoscopes. Instead of only projecting one, binocular indirect ophthalmoscopes project three elements in the eye. As a result, the ophthalmologist, or optometrist can get a three-dimensional rendition of the patient's interior eye, which facilitates a much more thorough examination. Indirect ophthalmoscopes are commonly mounted on the physician's head and can be used as a teaching aid. This device allows the lead practitioner to demonstrate diagnostic and procedural information to optometry students in the process of conducting an ocular exam.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339115 – Ophthalmic Goods Manufacturing: 6515 – Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 1,000 employees. This procurement action is issued as full and open competition.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Keeler® or Equal Binocular Indirect Ophthalmoscope related equipment and accessories as identified in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ Binocular Indirect Ophthalmoscope. All interested companies shall provide a quote for all Contract Line Item Numbers (CLINs) listed in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ Binocular Indirect Ophthalmoscope.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

Clause at 52.212-4, Contract and Conditions -- Commercial Items, applies to this acquisition and a statement regarding Terms any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on March 22, 2024, to Contract Specialist, Kimberly LeMieux at Kimberly.LeMieux@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. No calls will be accepted.

Quotes are due via email by 11:59PM EST on April 12, 2024, to Contract Specialist, Kimberly LeMieux at Kimberly.LeMieux@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov.

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Binocular Indirect Ophthalmoscopes product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirement contract award.

An indirect ophthalmoscope is a device that produces a reversed or inverted direct images with two to five times magnification. In comparing direct vs indirect ophthalmoscope, the indirect ophthalmoscope delivers a stronger source of light, greater opportunity for stereoscopic inspection of the eyeball interior, and a specifically designed objective lens. Indirect ophthalmoscopes have proven to be an exceptionally valuable device for the treatment and diagnosis of detachments, holes, and retinal tears. In order for the satisfactory use of an indirect ophthalmoscope, the patient's pupils must be completely dilated. Indirect ophthalmoscopes can be divided into two different categories that include, Monocular indirect ophthalmoscopes and Binocular indirect ophthalmoscopes. Instead of only projecting one, binocular indirect ophthalmoscopes project three elements in the eye. As a result, the ophthalmologist, or optometrist can get a three-dimensional rendition of the patient's interior eye, which facilitates a much more thorough examination. Indirect ophthalmoscopes are commonly mounted on the physician's head and can be used as a teaching aid. This device allows the lead practitioner to demonstrate diagnostic and procedural information to optometry students in the process of conducting an ocular exam.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Binocular Indirect Ophthalmoscope to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for one 12-month base period with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the offeror indicate that each product being offered as an “equal” product to the Keeler® or Equal Binocular Indirect Ophthalmoscope. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Keeler® Vantage Plus LED Binocular Indirect Ophthalmoscope listed above or equal commodities which meet all the following salient characteristics. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name and part number.

Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

Vendors may quote any product solution or configuration so long as they meet the salient characteristics.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ Binocular Indirect Ophthalmoscope.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ Binocular Indirect Ophthalmoscope.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ Binocular Indirect Ophthalmoscope.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ Binocular Indirect Ophthalmoscope.

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ Binocular Indirect Ophthalmoscope.

Combined Synopsis/Solicitation Notice