36C10G24Q0092 0004_Amend Combined Synopsis Solicitation.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

36C10G

U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

36C10G

U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

To all Offerors/Bidders

36C10G24Q0092

X

X X

X 1

The purpose of this amendment is to:

1) Re-issue RFQ 36C10G24Q0092 with questions due June 20, 2024, by 11:59pm Eastern and quotes due July 1, 2024, by 11:59pm Eastern.

2) Revise the salient characteristics.

3) Revise Attachment A - Price Cost Schedule, Attachment B - Contract Administration, Attachment C - Contract Clauses, and Attachment D - Solicitation Provisions.

Sara Vickroy Contracting Officer

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

Number:

36C10G24Q0092

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined

Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 36C10G24Q0092 is issued for this combined synopsis/solicitation;

this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-05, dated 22 May 2024.

Requirement Description:

VA has a requirement to purchase Binocular Indirect Ophthalmoscope to deliver patient care at its VA Medical Centers around the country. An indirect ophthalmoscope is a device that produces a reversed or inverted direct images with two to five times magnification. In comparing direct vs indirect ophthalmoscope, the indirect ophthalmoscope delivers a stronger source of light, greater opportunity for stereoscopic inspection of the eyeball interior, and a specifically designed objective lens. Indirect ophthalmoscopes have proven to be an exceptionally valuable device for the treatment and diagnosis of detachments, holes, and retinal tears. In order for the satisfactory use of an indirect ophthalmoscope, the patient's pupils must be completely dilated. Indirect ophthalmoscopes can be divided into two different categories that include, Monocular indirect ophthalmoscopes and Binocular indirect ophthalmoscopes. Instead of only projecting one, binocular indirect ophthalmoscopes project three elements in the eye.

As a result, the ophthalmologist, or optometrist can get a three-dimensional rendition of the patient's interior eye, which facilitates a much more thorough examination. Indirect http://www.keelerusa.com/products/binocular-indirect-ophthalmoscopes.html ophthalmoscopes are commonly mounted on the physician's head and can be used as a teaching aid. This device allows the lead practitioner to demonstrate diagnostic and procedural information to optometry students in the process of conducting an ocular exam.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339115 – Ophthalmic Goods Manufacturing: 6515 – Medical and

Surgical Instruments, Equipment, and Supplies and the associated size standard is

1,000 employees. This procurement action is issued as full and open competition.

This acquisition is for a single award Requirements contract in accordance with FAR

Part 16.5 for Keeler® or Equal Binocular Indirect Ophthalmoscope related equipment and accessories as identified in ATTACHMENT A – PRICE COST SCHEDULE - NX EQ

Binocular Indirect Ophthalmoscope. All interested companies shall provide a quote for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A – PRICE COST

SCHEDULE - NX EQ Binocular Indirect Ophthalmoscope.

The ordering period is for one 12-month base year with four 12-month option years.

Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition including attached addenda to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror

Representations and Certifications -- Commercial Items, with its offer.

http://www.keelerusa.com/students-and-residents.html https://www.naics.com/naics-code-description/?v=2022&code=339115

Clause at 52.212-4, Contract and Conditions -- Commercial Items, applies to this acquisition and a statement regarding Terms any addenda to the clause. Addendum is attached.

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached.

All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 11:59PM EST on June 20, 2024, to Contract Specialist, Alanna Wilson at Alanna.Wilson@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. No calls will be accepted.

Quotes are due via email by 11:59PM EST on July 1, 2024, to Contract Specialist, Alanna Wilson at Alanna.Wilson@va.gov and Contracting Officer, Sara Vickroy at

Sara.Vickroy@va.gov.

https://sam.gov/SAM/ mailto:Alanna.Wilson@va.gov mailto:Sara.Vickroy@va.gov mailto:Alanna.Wilson@va.gov mailto:Sara.Vickroy@va.gov

1. SCOPE OF WORK:

The Veterans Health Administration (VHA) Non-Expendable Equipment National

Program has identified the Binocular Indirect Ophthalmoscopes product line as a candidate for a VA-wide (otherwise referred to as “national”) single Requirement contract award.

An indirect ophthalmoscope is a device that produces a reversed or inverted direct images with two to five times magnification. In comparing direct vs indirect ophthalmoscope, the indirect ophthalmoscope delivers a stronger source of light, greater opportunity for stereoscopic inspection of the eyeball interior, and a specifically designed objective lens. Indirect ophthalmoscopes have proven to be an exceptionally valuable device for the treatment and diagnosis of detachments, holes, and retinal tears. In order for the satisfactory use of an indirect ophthalmoscope, the patient's pupils must be completely dilated. Indirect ophthalmoscopes can be divided into two different categories that include, Monocular indirect ophthalmoscopes and Binocular indirect ophthalmoscopes. Instead of only projecting one, binocular indirect ophthalmoscopes project three elements in the eye. As a result, the ophthalmologist, or optometrist can get a three-dimensional rendition of the patient's interior eye, which facilitates a much more thorough examination. Indirect ophthalmoscopes are commonly mounted on the physician's head and can be used as a teaching aid. This device allows the lead practitioner to demonstrate diagnostic and procedural information to optometry students in the process of conducting an ocular exam.

The Contractor must demonstrate the ability to meet all requirements for the solicitation.

The objective is to provide Binocular Indirect Ophthalmoscope to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for one

12-month base period with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, “Brand Name or Equal” which requires the offeror indicate that each product being offered as an “equal” product to the

Keeler® or Equal Binocular Indirect Ophthalmoscope. For each equal product, the offeror must include a description reflecting the salient characteristics (SC) and level of http://www.keelerusa.com/products/binocular-indirect-ophthalmoscopes.html http://www.keelerusa.com/products/binocular-indirect-ophthalmoscopes.html quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

CLIN # Brand Part Number Description

0001 Keeler 1205-P-1020

Vantage Plus LED Convertible Slimline Wireless Binocular Indirect Ophthalmoscope with Charger and two (2) Batteries (with Hi Mag Lens and Cord, LED Module, and dim)

0002 Keeler 1945-P-5019 Slimline Wireless Charger (wall mount to charge Indirect and Back-up Battery)

0003 Keeler 1202-P-7117 Teaching Mirror

0004 Keeler 1202-P-7192 Keeler Vantage Plus includes a High Mag Lens (optional attachment)

0005 Keeler 3412-P-7000 Traveler Bag (optional bedside consults)

0006 Keeler 1205-P-1010 Vantage Plus LED Convertible Wired Headset Binocular Indirect Ophthalmoscope (with Hi Mag Lens and Cord, LED Module, and dim)

0007 Keeler 1945-P-1001 Smart pack Power Pack (Powers the Wired Indirect- Clips to belt)

0008 Keeler 1945-P-1000 Wall Pack—(wall mount to charge indirect and back up battery)

The Department of Veterans Affairs (VA) is seeking vendors who can provide Keeler® Vantage Plus LED Binocular Indirect Ophthalmoscope listed above or equal commodities which meet all the following salient characteristics. Vendors may quote any product solution or configuration so long as they meet the salient characteristics.

Products quoted in the technical volume must be captured on the Vendor’s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name and part number.

Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor’s pricing volume with a quantity of zero.

SC # SALIENT

CHARACTERISTICS

METHOD OF

EVALUATION

APPLICABLE CLINS PAGE # WHERE

SC IS FOUND IN

TECHNICAL

LITERATURE

SC 1 Must have a minimum of Red Free and Blue Filters

Literature Review

SC 2 Must accommodate providers with pupillary distances ranging from 50-72mm

Literature Review

SC 3 Must have a minimum working distance of 400mm

Literature Review

SC4 Must use LED Illumination

Literature Review

SC 5 Must have a battery status indicator

Literature Review

SC 6 Must have a wall mounted charger for the Binocular Indirect Ophthalmoscope with integrated or separate charging solution for batteries.

Literature Review

SC 7 Must come with a back up battery (2 batteries total).

Literature Review

SC 8 Must have technology to assist in magnification or enhancement of exam view

Literature Review

Vendors may quote any product solution or configuration so long as they meet the salient characteristics.

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE - NX EQ Binocular Indirect Ophthalmoscope.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION - NX EQ Binocular Indirect Ophthalmoscope.

See attached document: ATTACHMENT C - CONTRACT CLAUSES - NX EQ Binocular Indirect Ophthalmoscope.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ Binocular Indirect Ophthalmoscope.

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ Binocular Indirect Ophthalmoscope.