S02 36C10G22D0010 36C25026N0553 - AmeriWater - 553.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* ENG - AmeriWater Maintenance Service 553 | New Base+1 | Start: 5/26

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 48105

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE 05-13-2026 16:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J065

NAICS CODE* 236220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 10

Suite 210

2215 Fuller Road

Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist

Angelo D Vivio

Angelo.Vivio@va.gov

734-845-3802

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office (NCO) 10, John D.

Dingell VA Medical Center, Engineering Department (138), 4646 John R Street, Detroit, Michigan 48201-1916 intends to award a Base Year Contract with one (1) one-year, Option Year Renewals, as a firm fixed price contract. This shall extent the Original Equipment Manufacturers (OEM), RO system, HeatSan and Acid Distribution Loops.

The equipment shall be maintained for operation and performance. The contractor shall be required to perform a wellness check of the current products before the service plan begins. The contractor shall provide all parts, labor, and materials needed because of this wellness check, at the John D. Dingell VA Medical Center.

The contractor’s staff shall include a “fully qualified” Field Service Representative assigned to this area and a “fully qualified” Field Service Representative who shall serve as the back-up.

“Fully qualified” is based upon training and on experience in the field. For training, the Field Service Representative must have successfully completed a formalized training program for the equipment covered under this contract. For field experience, the Field Service Engineers must have a minimum of one (1) year of experience providing preventive maintenance and emergency repair services on the same make and model of equipment covered under this contract.

The contractor shall provide written assurance of the competency of their personnel by detailing a list of Field Service Representatives along with applicable training and years of service experience on the specific devices covered in this agreement.

In accordance with FAR, Section 6.302-1 – Only one responsible source and no other supplies or services will satisfy agency requirements. The Department of Veterans Affairs intends to award to the following Vendor:

AmeriWater LLC

3345 Stop 8 RD

Dayton, OH 45414-3425

The Period of Performance (POP) will be from May 1, 2026, to April 30, 2028. The Associated North American Industry Classification System (NAICS) Code is 236220 (Security Systems Services) applicable index entries includes the following:

a. The Contractor shall furnish all necessary supplies, parts, and consumables necessary to perform scheduled preventive maintenance service, emergency repair work and performance evaluation on the listed medical instrumentation.

b. Contract shall include all normal spare parts, supplies necessary for repair and maintenance. Contractor shall have access and readily available manufacturer's replacement parts.

c. Equipment placed under this service contract shall be in good operating condition.

d. Scheduled preventive maintenance cycles shall be completed within one working day;

extensions beyond one working day require the approval of the Unit Supervisor and Chief, Biomedical Engineering department.

e. Preventive maintenance schedule (PMI) shall be according to OEM specifications. This schedule shall be provided before the contract begins (see quote).

f. Emergency repair services are covered under the contract for 16 service hours, that will only be charged as needed.

g. The Contractor's service personnel shall respond within one (1) hour to telephone request or emergency service to determine the scope of the problem and make recommendations including scheduling for on-site repairs, should it be determined that on-site repairs are required. The Contractor shall arrive the same working day to start repairs when the initial call is made before noon. If the Contractor is initially contacted after 12 noon, then the Contractor shall make every effort to arrive during the same day, or no later than start of the next working day.

h. Contractor shall supply 24 hour per day, 7 days per week remote diagnostic capability via telephone media. This service shall provide the ability to remotely diagnose current or potential equipment repairs, provide workarounds, and assistance to the technologists operating the equipment.

i. Performance verification shall be required after every preventive maintenance and emergency repair event.

j. Contractor shall have necessary equipment, parts and supplies on site within eight (8) hours after initial emergency service call is placed. For scheduled maintenance service, the

Contractor shall have all necessary equipment, parts and supplies on site at the start of the service call.

k. Only new standard parts shall be furnished by the Contractor in effecting repairs. Parts supplied by the Contractor shall be installed by the Contractor.

l. Parts that must be replaced for maintenance objectives and emergency repairs shall carry standard commercial warranties of sixty (60) days, if FSE installs. Likewise, the repair work itself shall carry at least sixty (60) day's warranty, if FSE does the work.

m. All parts replaced, shall be new/exchange replacement parts, as suggested by the original manufacturer.

n. If performance does not conform to the contract specification, the Government will require the Contractor to perform the service again in order to conform to contract specifications, at no increase in the contract cost. When the defects in service cannot be corrected by re-performance, the Government may:

- Require the Contractor to call in a certified technical expert on the listed instrument.

- Specifically require the Contractor to call in a senior technical engineer from the manufacturer.

o. Repeated malfunctions of any systems component or subsection for more than five times within one month shall not be tolerated. The Contractor is responsible for repairing all faulty equipment and identifying the nature and cause if repeated failures. The Contractor in this situation shall either:

- Make repairs such that the identified problems are corrected to the extent that repeated failures are eliminated.

- Prove that the equipment is not faulty and that an external cause for the problem exists with recommendations for resolution.

The Business Size Standards in Millions of Dollars is calculated at $25 million dollars.

The Sole Source Rationale is based on the Government’s belief that AmeriWater currently holds all the proprietary rights on the instruments, software, supplies, services, and warranty services that is currently utilized at the John D. Dingell VA Medical Center. Technicians are required to hold a current OEM Certificate to conduct any work at the John D. Dingell VA Medical Center.

This Notice of Intent is not a Solicitation or Request for Competitive Quotes or Offers.

No solicitation package is available. A determination not to compete this requirement is solely within the discretion of the Federal Government. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Supporting evidence must be furnished in detail to demonstrate the ability to meet the subject requirement. This information shall be provided at no cost or obligation to the Federal Government. Responses must be received no later than 4:00 pm (EST) on May 11, 2026. All responses shall be submitted to Angelo Vivio via e-mail at Angelo.Vivio@va.gov Telephone or faxed inquiries will not be accepted.