36C10G18R0148-00002003.docx

Compiled Questions with Answers

Q.1: Why not OASIS?

A.1: We posted the RFP on FBO to maximize competition.

Q.2: Please clarify if the term "offerors" includes the offerors proposed team (including subcontractors). Are past performance narratives acceptable for submission in regards to the relevant 3-5 Government contracts.

For your reference, here is the paragraph:

"Along with all PPQs, Offerors shall submit a list containing a minimum of three and no more than five Government contracts (prime contracts, calls, and/or major subcontracts) in performance during the past three years from the date of issuance of the final solicitation, which are relevant to the efforts required by this solicitation. Areas of relevance include projects of similar size and scope that cover areas of the PWS. The information provided should coincide with the PPQs."

A.2: See page 90. “10 page narrative, (references will provide the questionnaire to the Government)”. All submitted Past Performance Questionnaires shall have a narrative provided by the offeror as part of their Volume II submission.

Q.3: Can you tell me if there is an incumbent already in place, who and Contract number?

A.3: Yes, Markon Solutions Inc. GSA Contract: GS-00F-0012Y, Order: VA791-15-F-0077 Q.4: Attachment 1 - Cost Sorting lists all unplanned overtime CLINS as Project Lead but in the Cost/Price Schedule in the RFP, it lists them differently. Can the Government send an updated pricing spreadsheet?

A.4: See the updated Amendment 2 for the corrected Attachment 1 – Cost Sorting Spreadsheet.

Q.5: There is only a travel CLIN for the Base and not the Options. Is that correct?

A.5: See the updated Amendment 2 for the corrected Attachment 1 – Cost Sorting Spreadsheet.

Q.6: There is not a CLIN for CAF in the Pricing spreadsheet or Cost/Price Schedule. Can the Government update the pricing spreadsheet and Cost/Price Schedule?

A.6: There is no Contract Access Fee (CAF) CLIN, because this is open market.

Q.7: In the pricing spreadsheet, CLIN 0002 is Senior Procurement Analysts and CLIN 0003 is Senior Procurement Analysts Editors. In the cost/pricing schedule, those two are flipped. Please determine which is correct.

A.7: Updated in Amendment 2 Q.8: Please clarify if there are 3 Procurement Analyst Editors and 17 Procurement Analysts or if that is supposed to be switched. The pricing spreadsheet and cost/pricing schedule contradict themselves.

A.8: Updated in Amendment 2 Q.9: Does the Government want us to populate the Cost/Pricing schedule in the RFP PDF or can we create an excel version?

A.9: Populate in the Cost Sorting Spreadsheet Attachment 1 rev.1.

Q.10: Based on Page 22, Hours of Work, the average workweek is 40 hours. Does the government anticipate using the 1000 hours of overtime in each of the overtime CLINs?

A.10: Because of the unknown level of effort to complete the support, overtime may be needed.

Q.11: The RFP asks for discounts, but it is unclear what they would be discounted from. Are we to use our rates from the GSA Professional Services Contract (PSS)?

A.11: The discount language was inadvertently added to the solicitation and has been removed.

Q.12: Is this a new requirement?

A.12: No, this is a follow-on Q.13: Does the work solicited call for the delivery of services or products of substantially similar size and scope as that being performed by a current or past vendor? If so, would the government state which vendors and contracts?

A.13: Yes, Markon Solutions Inc. GSA Contract: GS-00F-0012Y, Order: VA791-15-F-0077 Q.14: Are there currently incumbent staff serving in all positions requested in the government performance work statement?

A.14: Yes Q.15: Does the government anticipate or desire off-site support at this time?

A.15: No

Q.16: Does work under this solicitation include exclusive direct support to the Office of Acquisition and Logistics (OAL), Risk Management and Compliance Service office?

A.16: Support will be for the Office of Acquisition and Logistics (OAL), Procurement Policy and Warrant Management Service (PPS).

Q.17: Will offerors who provide resumes for all potential positions and labor categories be treated more favorably than others?

A.17: Key personnel resumes will be evaluated and all other projected staffing should be part of your Management Plan.

Q.18: Are there any certification requirements required of procurement staff and, if so, are there any experience or education requirements permitted in lieu of them? For example, are DAWIA and FAC-C and NCMA certifications considered to be equivalent certifications?

A.18: Please see PWS, no certifications are listed, but provide specialized training.

Q.19: The scope appears very broad in nature. Will the government define the specific tasks that each labor category is expected to perform?

A.19: See PWS Q.20: Will the government define the locations from each specific VA office contractor staff may be expected to perform? This will assist with sourcing and pricing strategies.

A.20: Under General Information of the PWS, see Para e. Place of Performance.

Q.21: Is any offsite work permitted?

A.21: There are no projections for offsite work.

Q.22: The Deliverables Table on pages 35-36 identifies all twelve deliverables to be submitted on a weekly basis. Is the Government requiring each deliverable to be completed in a week, or is the Government requesting weekly status updates for each deliverable? Please provide clarification.

A.22: The Government is requesting weekly status updates for each deliverable but in some cases part of that update will be draft documents.

Q.23: Reference ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS, 1.C (pages 87-88), Please confirm our understanding that the page limit for Past Performance is exclusive of cover, TOC, glossary, or abbreviations/acronyms.

A.23: Yes Q.24: Please confirm that assumptions and response to E.8 52.212-3 Offeror Representations and Certifications-Commercial Items (Nov 2017) shall be included in the Cost Sorting Spreadsheet.

A.24: Offerors Certs and Reps can be added as part of Vol III – Pricing.

Q.25: Technical Subfactor 2 is identified as Management Plan. There is no Management Plan identified as part of the Technical Proposal in the instructions to offerors. Please confirm that the Government intended Technical Subfactor 2 to be Staffing Strategy.

A.25: The Technical Approach will be broken into two Subfactors for evaluation: 1. Key Personnel Resumes and 2. Management Approach.

Q.26: Does the government intend for us to have 4 Key Senior Procurement Analysts and 17 non key Senior Procurement Analysts (Editors) key difference?

A.26: Senior Procurement analyst editors 3 FTEs, Senior Procurement Analysts 17 FTEs, See PWS Q.27: Proposal Instructions, Section E.1 – In what volume(s) should the offeror include completed representations and certifications, required in Section E.1, 52.212-1 Instructions to Offerors – Commercial Items? Will the completed representations and certifications be excluded from the total page count for the volume(s)?

A.27: Offerors Certs and Reps can be added as part of Vol III – Pricing.

Q.28: Proposal Instructions, Section E1 - Would it be acceptable to include a cover letter to provide other required information in Section E.1 such as acknowledgement of Solicitation Amendments, extent of agreement with terms and conditions, period of acceptance of offer, etc.? If so, in what volume(s) should the offeror include the cover letter containing this information? Will the cover letter/required information be excluded from the total page count for the volume(s)?

A.28: Offerors Certs and Reps and Acknowledgement of solicitation amendment can be added as part of Vol III – Pricing.

Q.29: Proposal Instructions, Pg. 89 – The proposal instructions state that the price quote should be provided in Excel format, however the “File Name” in the table of pg. 87 seems to indicate that the format could be Excel, PDF or Word. Does the government expect submission of a written narrative to accompany the Excel pricing spreadsheet? If not required, will the government allow submission of a written narrative to accompany the Excel pricing spreadsheet?

A.29: Please provide all pricing information that supports your pricing. .

Q.30: Proposal Instructions, Pg. 90 – The proposal instructions for Volume II Past Performance doesn’t indicate is the past performance may be submitted as a team from the Prime and Subcontractors? Does the government expect submission of the team or only the Prime?

A.30: Past Performance can be made up of the Prime and/or subcontractors.