36C10G18R0148-00001000.docx

36C10G18Q0138

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITE

M 10A.

15C. DATE

SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE

SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001 04-12-2018 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 To all Offerors/Bidders

36C10G18R0148

X x The purpose of this ammendment is to update the RFP and Attachment 1 and 2.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6.

SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a

. THIS

CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a.

CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary) 25.

ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE

ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________

OFFER

COPIES TO ISSUING OFFICE.

CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________.

YOUR

OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(B

LOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CO

NTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Pre scribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C10G18R0148 4-12-2018 Michael Klaniecki 2028347489 04-30-2018

NOON

36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697 X X 541611 $15 Million X N/A X U.S. Department of Veterans Affairs Procurement Policy and Warrant Management Services Office 425 I St. NW Washington DC 20001 36C10G U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center 10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

VAFSC

U.S. Department of Veterans Affairs Financial Services Center

PO BOX 149971

see Section B.3 invoicing/payment) Austin TX 78714-8917 1 (877) 489-6135 See CONTINUATION Page Please see Section B for Labor Category Description and the Performance Work Statement.

See CONTINUATION Page X X X Zackary Wilcox Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT:

Contracting Officer (CO)

Contract Specialist (CS)

VA Contracting Officer Representative (COR)

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the Contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Payments shall be made monthly in arrears upon receipt of a properly prepared invoice. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC).

Tungsten electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten by logging on to http://www.tungsten-network.com/media/47595/ob10_howto_register_13_v3.pdf and following the registration instructions or calling 1-877-489-6135 for Enrollment.

Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.ob10.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten/OB10 customer service may be contacted at 1-877-489-6135.

All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/Purchase (Funding) Order Number, description of services provided, quantity, unit price, and total invoice amount. Invoices shall also include any payment discount terms.

For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The quoter acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

QUANTITY

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

Contract Period: Base POP Begin: 06-01-2018 POP End: 05-31-2019

OPTION PERIOD 01

QUANTITY

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2019 POP End: 05-31-2020

OPTION PERIOD 02

QUANTITY

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

OPTION PERIOD 03

QUANTITY

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2021 POP End: 05-31-2022

OPTION PERIOD 04

QUANTITY

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

Labor Hour CLIN

Contract Period: Base POP Begin: 06-01-2022 POP End: 05-31-2023

B.2 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside., Accordingly, any contract resulting from this solicitation will include these clauses. The Contractor is advised in performing contract administration functions, the CO may use the services of a support Contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support Contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support Contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support Contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support Contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the Contractor compliance with the subcontracting commitments.

PERFORMANCE WORK STATEMENT

DEPARTMENT OF VETERANS AFFAIRS

OFFICE OF ACQUISITION AND LOGISTICS (OAL)

VAAR-VAAM DEVELOPMENT AND POLICY SUPPORT SERVICE

VOA Acquisition Tracker ID: VA-18-0002275 Customer Portal ID: SAC-18-39604 April 12, 2018 Prepared By:

Department of Veterans Affairs Office of Procurement and Logistics (003A2A) And Office of Acquisition Operations (OAO) Strategic Acquisition Center (SAC) 10300 Spotsylvania Avenue, Suite 400 Fredericksburg, VA 22408

TABLE OF CONTENTS

1. GENERAL INFORMATION

a. Background

b. Applicable Documents

c. Requirements Overview

d. Type of Contract

e. Performance Period

f. Place of Performance

g. Hours of Work

h. Program Management

i. Workload Management

j. Continuity of Services

k. Removal of Contract Personnel at Government Request

2. CONTRACTOR PERSONNEL REQUIREMENTS

a. Contractor Workforce Qualifications

b. Key Personnel

c. Substitution of Key Personnel

d. Task and Labor Category Descriptions

3. DELIVERABLES

a. VAAR/VAAM Rule Case Package

b. Project Management Deliverables

4. TRAVEL

5. SPECIAL CONTRACT REQUIREMENTS

6. GOVERNMENT FURNISHED EQUIPMENT

7. GOVERNMENT FURNISHED INFORMATION

8. CONFIDENTIALITY AND NONDISCLOSURE

9. SECURITY AND INFORMATION

10. CHANGES TO THE PERFORMANCE WORK STATEMENT

11. TERMINATION

12. CONTRACT ADMINISTRATION

1. GENERAL INFORMATION

a. Background The Department of Veterans Affairs (VA), Office of Acquisition and Logistics (OAL) is responsible for the development and oversight of the implementation of specific VA-wide procurement initiatives, development and deployment of procurement policy, programs and practices for the procurement of goods and services. The OAL, Procurement Policy and Warrant Management Service (PPS) supports Federal and National VA procurement initiatives and works with Federal agencies to develop and oversee the implementation of procurement policy. Additionally, PPS is responsible for the maintenance (sustainment) of the VA Acquisition Regulation (VAAR) as well as the development and sustainment of the VA Acquisition Manual (VAAM).

b. Requirements Overview PPS has a requirement for Contractor support services to assist in research, development and sustainment/updates to procurement policy as described in this Performance Work Statement (PWS). Contractor personnel shall be fully trained in their area of expertise and shall have the level of experience to accomplish the requirements of this PWS. The requirements identified in this PWS include the following types of services:

c. Type of Contract The resultant contract will be a Standalone Labor-Hour Contract.

d. Performance Period The period of performance for this contract shall be one (1) year from the date of award with 4 one (1) year option periods.

e. Place of Performance The primary place of performance will be: Procurement Policy and Warrant Management Services, 425 I Street NW, Washington, DC 20001.

Additionally, it is anticipated that there will be engagements requiring Contractor support participation at VA facilities throughout the Washington DC Metropolitan Area and/or other VA facilities.

f. Hours of Work The average workweek is 40 hours. The average workday is 8 hours and the window in which the 8 hours may be scheduled is between 6:00 AM and 6:00 PM, Monday through Friday or as specified by the Contracting Officer’s Representative (COR). Billable hours are limited to the performance of services as defined in this PWS. Government surveillance of Contractor performance is required to give reasonable assurance that efficient methods and effective cost controls are being used. Work in excess of the standard 40-hour work week requires prior written approval by the COR.

The Contractor shall not work at any government facility, nor should any work be performed under this contract on any of the following holidays.

• New Year’s Day – 1 January

• Martin Luther King, Jr.’s Birthday – 3rd Monday in January

• President’s Day – 3rd Monday in February

• Memorial Day – Last Monday in May

• Independence Day – 4 July

• Labor Day – 1st Monday in September

• Columbus Day – 2nd Monday in October

• Veteran’s Day – 11 November

• Thanksgiving Day – 4th Thursday in November

• Christmas Day – 25 December

• Any other day designated by Federal Statute, Executive Order or a Presidential proclamation.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S. Government Agencies.

When the Government grants administrative leave to Government employees, or is closed as a result of inclement weather, potentially hazardous conditions, or other special circumstances, Contractor personnel working at the specific facility/location granted administrative leave may also be dismissed at the discretion of the Project Site Lead to the extent that the overall performance is not adversely impacted.

g. Program Management.

The Contractor shall provide the necessary management, personnel, and equipment/ supplies (not otherwise provided by the Government) required to perform the support services defined in this PWS. This includes the planning, coordination, and surveillance of the activities necessary to assure disciplined work performance and timely resources application to accomplish all task required under the contract. The Contractor shall be responsible for maintaining communication with the contracting officer and COR, and to immediately notify both the contracting officer and the COR of any problems that would prevent timely performance of this contract or could potentially prevent timely performance, such staffing and retention of qualified personnel. The Contractor is responsible for and required to implement, and maintain management control systems required to plan, organize, direct, and control all activities under this contract. The Contractor shall ensure timely, accurate, and effective collection, project information, including status, and performance reporting.

h. Workload Management.

The Contractor shall ensure that contract personnel shall be present in assigned offices during the typical work week. The Contractor shall ensure that sufficient staff is available on-site at all times during core business hours. The Contractor shall ensure that its staff members are available on average of 40 hours each week, less approved absences for vacation, and holidays. The Contractor shall ensure its personnel accomplish the assigned tasks on time while maintaining quality and responsiveness. Further, the on-site Contractor manager (key personnel) will oversee work.

i. Continuity of Services

The Contractor shall ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the Government is minimal. Once a Contractor knows that an employee is leaving and will no longer support a task, the Contractor shall provide written documentation to the CO within three business days of the employee advising the Contractor of his/her intent to leave. This written notification shall include the date and time the position will be vacant, anticipated replacement date, and what management corrective action will be taken to ensure task mission completion. Position vacancies shall not exceed 14 calendar days unless approved in writing or otherwise directed in advance by the CO. The Government retains the right to review and approve all non-key personnel under this task order.

j. Removal of Personnel at Government Request

The Government may request removal of personnel for security, safety or health reasons, upon discovery of fraudulent resume documentation, or when Contractor personnel behave in an unprofessional manner that would be considered unacceptable by a reasonable person. The Contractor shall provide a sufficiently detailed qualification summary/resume of proposed personnel for Government coordination prior to replacing/substituting personnel under these circumstances.

2. CONTRACTOR PERSONNEL REQUIREMENTS

The Contractor shall provide qualified personnel to meet the requirements defined by this PWS for procurement policy support services. Contractor personnel shall possess the knowledge and experience described in this PWS.

a. Contractor workforce qualifications.

The Contractor shall provide senior expertise and administrative support to the full range of procurement and assistance actions. The Contractor shall provide personnel that can draw from an equally broad range of procurement and assistance support from both the contracting and requirements functions. The Contractor shall use sound professional expertise to produce procurement related documentation, reports, analyses, recommendations, and option papers that are clear, concise, and factual. The Contractor shall clearly analyze the issue presented and accurately apply the policy and regulatory framework to develop recommended solutions. Personnel must possess the ability to work in a fast paced environment with shifting priorities. The Contractor personnel may be required to interface with senior government and industry officials in a supporting role to PPS personnel. Contractor personnel shall have excellent written and oral communications skills sufficient to provide clear concise communication and documentation. Contractor personnel shall be proficient in the use of the Microsoft Suite of applications including Word, Excel, PowerPoint, Outlook, Project as well as Adobe Acrobat.

Contractor personnel shall possess, at a minimum, the following skills:

· Expert knowledge in researching, analyzing and interpreting headquarters level procurement policy.

· Knowledge of the federal regulatory framework and rulemaking process. Demonstrated understanding of the Federal Register rulemaking processes.

· Knowledge of the Administrative Procedures Act (APA), Office of Federal Procurement Policy (OFPP), Regulatory Flexibility Act (RFA), Paperwork Reduction Act (PRA), and other statutes, executive orders and mandates that affect agency rulemaking.

· Knowledge and functional understanding of the US government acquisition and procurement environment, contracting processes, policies and procedures, commercial contracting methods, FAR and other government regulations.

· Knowledge of VA procurement activity’s needs for appropriate applicability regarding small and disadvantaged business requirements. A working knowledge of VETS FIRST legislation is desired.

· Ability to research and benchmark best practices and to apply practices in assisting in the development of procurement policies.

· Knowledge of procurement principles and technical or program requirements to make recommendations that significantly affect the content, interpretation or development of complex, long-range, or interrelated agency policies or programs concerning the management of procurement matters.

· A minimum of 15 years of experience combined between procurement policy and contracting. A minimum of 3 years of experience in the federal rulemaking process is desirable for Senior Procurement Analyst, excluding the Editors. For Senior Procurement Analyst serving as Editors a minimum of 3 years of experience in the federal rulemaking process within 3 years prior to award of the contract is required.

b. Key Personnel.

The Project Site Lead is designated as the Key Personnel for this contract. The Project Site Lead is responsible for direct interaction with the COR and this contract’s contracting officer regarding overall contract quality and performance, including responsiveness, work product quality, reporting, and workload management. While overall contract quality/performance is the primary responsibility of the Project Site Lead, this individual(s) is also expected to perform the other contracting activities (described in this PWS) as time permits and on an as needed basis. The Project Site Lead shall perform Quality Control actions on the work product of all assigned contract personnel under this contract in accordance with the Quality Contract terms of this contract.

The Senior Procurement Analysts performing the duties of an Editor are also designated as Key Personnel. The contractor will provide three (3) Senior Procurement Analysts (Editors) as Key Personnel.

c. Substitution of Key Personnel.

The Project Site Lead and Editors are designated as key personnel. All Contractor requests for approval of substitutions hereunder shall be submitted in writing to the COR and the contracting officer at least twenty-five (25) calendar days in advance of the effective date, whenever possible, and shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the contracting officer necessary to approve or disapprove the proposed substitution. New personnel shall not commence work until all necessary security requirements have been fulfilled and resumes provided. The COR and the contracting officer will evaluate such requests and promptly notify the Contractor of approval or disapproval in writing.

d. Task and labor category descriptions Project Site Lead functions shall include at a minimum the following:

· Provides guidance for Contractor support personnel regarding vendor’s company work policy.

· Provides program management expertise for the Contractor support teams’ effort to assist in achieving the successful execution and timely completion of all PPS program requirements/deliverables.

· Provides direction/guidance to Contractor support team members to support the direction provided by PPS.

· Provides overarching guidance and direction to the Contractor staff to ensure documentation of Quality Control measures for all PPS deliverables.

· Manages the technology, contractor personnel, and change in order to achieve goals, reach targets, and deliver the project on time and within budget.

· Manage uncertainty, rapid change, ambiguity, surprises, and a less defined environment.

· Has primary responsibility for interface with the Government customer for all facets of the PPS effort, assist in the facilitation of meetings, events, schedules for the Contractor staff in support of PPS requirements.

· Manage the contractor staff by creating an environment conducive to the delivery of the revised VAAR and newly developed VAAM in the most cost-effective manner.

· Project Site Lead shall have at least a bachelor’s degree along with a minimum of 15 years of applicable program management experience; Project Management Professional (PMP) certification is required. Program management experience is not limited to Procurement Policy contracts.

· For purposes of this work, all Contractor support personnel will be managed by the onsite Project Site Lead for this requirement.

· All work products will be coordinated through the Project Site Lead identified for this requirement to ensure effective oversight and coordination efforts.

· Shall be a single point of contact for the contracting officer and the COR. The name of Project Site Lead and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Site Lead shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Site Lead, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this requirement.

· The Project Site Lead shall work closely with PPS management and an assigned Contracting Officer’s Representative (COR) to ensure coordination of work activities in support of this requirement and will have full oversight, management and coordination of Contractor support staff for reporting purposes.

· Any feedback, revisions, concerns or problems with work products received from Contractor support staff shall be communicated through the Project Site Lead for action and follow up.

· The Project Site Lead shall prepare a monthly contract status report (as identified in the deliverables section of this requirement).

· As required by specific procurement policy activities, functions and/or programs, Contractor support personnel can be required to participate in progress report meetings with government personnel.

Senior Procurement Analyst (not key personnel) functions shall include, but are not limited to:

· Performs work related to the review of department level procurement policy actions or provisions to improve department level procurement policy and regulations.

· Conduct research, analysis, technical, and administrative support on present procurement policy assessment and reporting studies. Prepares findings and makes recommendations for policy improvements. Findings and recommendations shall be submitted to a PPS representative for final review, coordination, approval and implementation.

· Conducts research, analysis, technical, and administrative support on ongoing policy standardization efforts. Supports and assists PPS Senior Procurement Analysts in identifying areas of policy improvement and opportunities to improve procurement processes and programs.

· Recommendations for policy improvement shall take into consideration the following criteria:

· Innovation – work to streamline and improve the procurement policy process.

· Effective Management – recommendations for management to effectively manage within the procurement policy, regulations and rules governing Federal procurement.

· Repeatable Processes – provide support to streamline the procurement policy process. Where appropriate, provide samples and/or templates for use.

· Performs research, provides analysis, drafts and recommends procurement policy and regulation documents to be incorporated in the Veterans Affairs Acquisition Regulations (VAAR) and Veterans Affairs Acquisition Manual (VAAM). The recommendations shall be submitted for government review, coordination, approval and implementation by a PPS Senior Procurement Analyst.

· Provides assistance to PPS Senior Procurement Analyst in the development of regulation writing, policy development and report writing.

· Assists in the research and development of acquisition regulations and guidance documents (e.g. proposed rules, final rules, agency guidance documents, internal agency orders, agency rulemaking manuals, rulemaking project reports and other documents related to agency procurement policy). Works with the PPS Senior Procurement Analyst to identify areas where procurement policy improvements and standardization efforts would improve the overall quality and effectiveness of policy documents.

· Assists in the review of enacted legislation, changes in VA policy, etc. to assess needs for regulation updates and procedural guidance. Provides assessments to the PPS Senior Procurement Analyst. Assessments shall be provided in various forms such as briefing papers, power point slides, reports, memoranda and working drafts.

· Participates in the preparation and presentation of briefings regarding policy.

· Supports the PPS Senior Procurement Analysts Project Leads for the VAAR and VAAM project by providing advice and assistance in coordinating rulemaking documents within the agency and through OMB and the Office of the Federal Register. This includes investigation, research, benchmarking and assessment of policy issues related to rulemaking. Works with the PPS Senior Procurement Analyst Case Manager to identify areas of policy which may require revision or rescission in connection with the legislative requirement.

· Assists in the review and tracking of current procurement best practices and makes recommendations for improvement in current procurement policies, programs and procedures. Coordinates efforts with PPS Senior Procurement Analyst Case Managers and PPS leadership.

· Assists Government personnel in identifying and providing recommendations for improvements related to systematic policy oversight and compliance issues/concerns.

· Provides technical and administrative support to various PPS IPT or work groups on procurement policy matters. Participates in an advisory capacity on procurement policy related matters and provides recommendations as necessary. IPT or work groups include but are not limited to procurement policy in areas such as Federal Supply Schedules (FSS), Green Procurement, Construction, Small Business and Policy Sustainment.

· Assists the PPS Senior Procurement Analyst to research, interpret and apply procurement policy statutes in the development of current procurement policy. Reviews Executive Orders, Statutes, Directives, OFPP policy and other federal agency regulations for consideration and/or as mandated for inclusion in development of VA procurement policy and guidance.

· Assists PPS Senior Procurement Analyst in identifying procurement policy best practices for consideration in developing and enhancing VA procurement policy.

· Assists the VA Staff in the drafting procurement policies and procedures to support compliance with VA specific, GSA, FSS schedules. This may include coordination of policy changes and updates to VA specific, GSA, FSS schedules with improvement recommendations.

· Provides technical and administrative support to VA procurement policy, which may include facilitation techniques

· Technical and administrative support on ongoing policy standardization efforts to include; tracking of suspense, monitoring movement of policy documents through the various stakeholders and supporting/reviewing agencies.

· Assist the VA Staff during VAAR/VAAM policy drafting, utilizing the PPS Policy Development Process In addition to the functions listed for Senior Procurement Analyst above, a limited number of Senior Procurement Analysts shall be designated as key personnel and will be expected to perform the functions of Editor which shall include:

Note: The Editor function is not an independent labor category but rather a Senior Procurement Analyst serving as an Editor providing these additional functions. The editorial function is a critical activity that requires dedicated resources assigned to work with the Senior Procurement Analysts.

Editors shall be responsible for review of work products and collaboration with product authors to:

· Create a drafting/style guide that will ensure work products are compliant with applicable formatting and drafting guides of the PPS office.

· Prepare and/or edit Contractor documentation and formal coordination packages and ensure completeness and compliance with applicable formatting and drafting guides for review and approval of government personnel.

· Ensure that development of products demonstrates a mature application of PPS’s policy development processes.

· Prepare reports and ensure that products represent a synergistic integration of policy, regulation, instruction, and guidance.

· Identify gaps, redundancies, and inconsistent treatment of subject matter across the full complement of policy products to ensure that documentation and work products are complete and robust prior to submission to the government.

Management Analyst Functions shall include but are not limited to:

· Technical and administrative support on ongoing policy standardization efforts to include; tracking of suspense, monitoring movement of policy documents through the various stakeholders and supporting/reviewing agencies.

· Provides support of tasks to prepare and plan for IPT progress/schedule meetings and provide support to logistical tasks for IPT meetings. Provide support to preparing presentations and briefs as required.

· Records meeting minutes and maintain documents in an archive repository.

· Coordinates with appropriate PPS representative regarding change content and format for each area of responsibility; prepare content for submission to Office of Information Technology; initiate web change request; track and confirm changes.

· Provides technical and administrative support in web site maintenance by staying cognizant of OAL/PPS website content to maintain awareness of when updates are required; coordinate with appropriate PPS representative regarding change content and format for each area of responsibility; prepare content for submission to Office of Information Technology; initiate web change request; track and confirm changes.

· Provides technical and administrative support in assessment, development and recommendations of project/program metrics. Assist government personnel in metric formulation documents and template development/maintenance as necessary for continuous policy improvement.

· Assist in developing population and sampling methodology tools for collection and analysis of contract service data.

· Assist in conducting analysis of service contracts. Methods for conducting analysis include but are not limited to: contract file reviews, online data calls and assisting in potential interviews.

Qualification:

Management Analyst Minimum/General Experience: Minimum of 4 years experience in the related functions.

Minimum Education: Bachelor’s degree or equivalent specialized experience (1 year of education = 1.5 years of experience)

Administrative Analyst shall

· Perform administrative duties for PPS and the Contractor support staff.

· Manage calendars, make travel, meeting and event arrangements

· Fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, and faxing

· Performs a variety of Internet…