Pre-bid Presentation - OPC PG County MD 6-16-26 - Final.pdf

June 16, 2026

Agenda

VA Contracting Officer

I. WELCOME, PRE-BID PURPOSE & RULES

- INTRODUCTION OF PROJECT TEAM

REAG/PP

II. PROJECT OVERVIEW

- RLP PACKAGE OVERVIEW

- HOW TO SUBMIT OFFER

- LEASE

FFE Inc. III. DESIGN OVERVIEW

- APPENDICES REVIEW

REAG/PP/VAMC IV. REVIEW OF STANDARD FORMS AND CLAUSES

VA Project Team V. QUESTIONS & ANSWERS / WRAP-UP

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I. Welcome, Purpose, Rules

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• Introduction of Project Team

• Rules/Reminders

• Pre-Bid Purpose

Introductions VA Project Team

Sam Perminter, Senior Realty Specialist / Project Manager

Anntwinette Dupree-Hart , Contracting Officer

Robert Bliss, Medical Facility Planner

Linda Chan, Medical Facility Planner

Nicholas Hall, Deputy Director, Lease Delivery

Mike Souders, Senior Resident Engineer

Alexander Bhaduri Hauck, Engineering Services

Jason Sturm, Environmental SME

Angela Mcardle, Historic Preservation SME

Kelli Witt, Branch Chief

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Introductions Medical Center Representatives

Xavier Teasley, VAMC

Contractor Representatives Martha Weekly, FFE Inc.

Brad Seifert, REAG/PP

David Stonehouse, REAG/PP

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Rules/Reminders

• Recorded Meeting

• Questions

Please hold all questions until the end

If possible, reference the RLP Paragraph/Section

All questions must be submitted in writing to the Contracting Officer & Broker and reference the RLP Paragraph/Section

Official responses will be posted on SAM.gov

• Respect Procurement Integrity and Sensitivity

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Pre-bid Purpose

1. Provide a general overview of requirements set forth in RLP No. 36C10F26R0063.

2. Communicate to potential Offerors to refer to the RLP package for a complete understanding of the requirements to submit fully responsive and technically acceptable proposals.

3. Answer questions of interested parties related to the RLP.

4. Promote competition

VA will provide online a conference transcript of the pre-bid meeting (www.sam.gov)

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RLP Changes Overview

1. Reduction in square footage – now soliciting within a range of 66,198 to 79,337 ABOA SF. No restriction on number of floors offered.

2. Reduction in parking requirement – now seeking the lesser of local code or 400 parking spaces.

3. HVAC requirements have been revised to more traditional GSA model with costs allocated in both building shell and tenant improvements.

4. Revisions to the LDN reflecting general commercial standards.

5. Progress payments for tenant improvement costs.

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HVAC Cost Allocation

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Shell HVAC Requirements

TI HVAC

Requirements

TI Progress Payments

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Key LDN Revisions

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3.2 PACT Guiding Principles - Alternate designs are acceptable for improved efficiency in leased facilities so long as the proposed design supports the two primary guiding principles of PACT; bring the care to the patient and support collaborative team-based care.

3.3 CBOC Prototype - These modules, prototypes and guides can be used for the planning of leased CBOCs; however, it is acceptable and desirable for innovative and efficient design solutions to be proposed when there are space limitations or maximum thresholds.

HVAC requirements have been removed as this facility will not have any VA specific temperature, humidity, pressure or air change requirements. ASHRAE 170 will be the standard.

II. Project Overview

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• Veterans Affairs Outpatient Clinic (OPC)

• Unrestricted Solicitation

• Fully-Serviced Lease, inclusive of Janitorial Services

• Maximum space of 66,198 to 79,337 ABOA SF

• Any number of floors will be considered

• 400 on-site parking spaces (or code if fewer)

Review of RLP Package

I. Request for Lease Proposal Package (RLP) – GSA Form R100

II. Lease – GSA Form L100

III. Appendices

IV. Standard Forms and Clauses

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Request For Lease Proposal (RLP)

Section 1 – Statement of Requirement

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Lease Term Section 1.02 F of the RLP

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The Lease Term Shall be:

Alternative A – 15 Years Firm Alternative B - 20 Years Firm

Area of Consideration Section 1.03 of the RLP

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The Government requests space in the area bounded as follows:

North: Route 214

South: Route 373

East: Route 301

West: Route 210 and Maryland/Washington, DC Boundary Line

Buildings with Property boundary(ies) on the boundary streets are deemed to be within the delineated Area of Consideration

Area of Consideration Delineated Area Map

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List of RLP Documents Section 1.06 of the RLP

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Security Requirements Section 1.10 of the RLP

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A. The proposed Lease contains an attachment with the security requirements and obligations for the Building, which are based on the facility security level (FSL). The Federal Government determines the facility’s FSL rating, which ranges from FSL I to FSL IV. The FSL is based on client agency mix, required size of space, number of employees, use of the space, location, configuration of the site and lot, and public access into and around the facility.

B. This project has been determined to be FSL II.

Section 2 – Eligibility and Preferences for Award

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Eligibility and Preferences for Award

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Section Eligibility and Preference for Award

2.01 In order to be acceptable for award, the offered Space must provide for an efficient layout as determined by the LCO

2.02 Lease will not be awarded for any offered Property with a plan for the site disturbance or development within a 1-percent-annual-chance floodplain (formerly referred to as 100-year floodplain) unless the Government has determined that there is no practicable alternative.

In addition, a Lease will not be awarded for any offered Property adjacent to 1-percent-annual-chance floodplain, where such an adjacency would, as determined by the Government, restrict ingress or egress to the Premises in the event of a flood, unless there is no practicable alternative

2.07 & 2.08 Offered space must meet the accessibility and fire protection and life-safety (FPLS) requirements

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Section Eligibility and Preference for Award

2.10.A Offerors must provide, at Offeror’s sole cost and expense, a current Phase I ESA with its initial offer. The study must have been completed within 180 days of the initial offer due date.

2.10.B While the Offeror is responsible for performing all environmental due diligence studies of the offered Property, the Government is responsible for compliance with NEPA, whether in whole or in part, on its own or with the assistance of the Offerors.

2.10.B.4 The Government reserves the right to reject any offer where (i) the studies or documentation supporting the NEPA process provided by the Offeror for the offered Property are inadequate, (ii) the offer entails unacceptably adverse impacts on the human environment,

(iii) the identified adverse impacts cannot be readily mitigated, or

(iv) the level of NEPA analysis is more extensive than is acceptable to the Government, as determined by the LCO, in their sole discretion.

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Section Eligibility and Preference for Award

2.11 The Government is responsible for complying with section 106 of the National Historic Preservation Act of 1966, as amended, 54 U.S.C. § 306108 (Section 106).

2.12 A Cultural Resources Study Report is required with Initial Offers.

Section 3 – How to Offer

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Questions Due Date

June 25, 2026, by 5:00 PM ET

Offer Due Date

August 7, 2026, by 5:00 pm ET

Submit to

REAG/PP

• Via email or shared folder

Receipt of Lease Proposals Section 3.02 of the RLP

*Offers sent by United States mail or hand delivered (including delivery by commercial carrier) shall be deemed late if delivered to the address of the office designated for receipt of offers after the date and time established for receipt of offers

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Receipt of Lease Proposals Offeror Proposal Compliance Matrix *Offers shall consist of the following documents at a minimum:

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Additional Submittals Section 3.01 of the RLP

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Additional Submittals Section 3.01 OO of the RLP

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TIs Included in the Offer Section 3.05 of the RLP

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Operating Costs Section 3.08 of the RLP

Section 4 – Method of Award

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Award Based on Best Value Section 4.03 of the RLP

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Areas of Consideration

A. Area of Consideration and Unique Requirements

B. Neighborhood, Amenities & Transportation

C. Visibility & Access

Evaluation Factors

FACTOR 1: Location

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A. Architectural Concept & Building Design

B. Quality of Site Characteristics & Development

C. Sustainable Design & Energy Efficiency

Evaluation Factors

FACTOR 2: TECHNICAL QUALITY

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A. Design and Construction Duration/CPM Schedule

B. Project Management Plan

Evaluation Factors

FACTOR 3: DELIVERY SCHEDULE

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A. Offeror’s Past Performance

B. Offeror’s Qualifications

C. Design Team & General Contractors Qualifications

Evaluation Factors

FACTOR 4: OFFEROR’S QUALIFICAION and PAST PERFORMANCE

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A. Interior & Exterior Maintenance

B. Routine/Emergency Calls – Procedure & Response Times

C. Staffing Plan, Administrative Procedures, & Quality Control

Evaluation Factors

FACTOR 5: OPERATION & MAINTENANCE PLAN

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A. Service-Disabled Veteran Owned Small Business (SDVOSB)

B. Veteran Owned Small Business (VOSB)

C. Small Business

D. All Other

Evaluation Factors

FACTOR 6: SOCIO-ECONOMIC STATUS

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Present Value Price Evaluation Section 4.04 of the RLP

• All technical non-price factors when combined are approximately equal in importance to price, but, as proposals become more equal in their technical merit, the evaluated price becomes comparatively more important

• Present Value Analysis:

o Free rent will be evaluated in the year in which it is offered. The gross annual price is adjusted to reflect free rent.

o The fees for architectural and engineering design (A/E) services and the

Offeror’s project management fees associated with Tenant Improvements

(TI).

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RLP No. 36C10F26R0063

Section 1 Statement of Requirements

Section 2 Eligibility and Preference for Award

Section 3 How to Offer

Section 4 Method of Award

Section 5 Additional Terms and Conditions

Request for Lease Proposal

(RLP)

Offers should read all parts of the RLP in its entirety and submit a complete response.

Ensure compliance with Section 3.01 of the RLP. Offeror Proposal Matrix should be completed and included in the offer.

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RLP No. 36C10F23R0062 Section 1 The Premises, Rent, and Other Terms

Section 2 General Terms, Conditions, and Standards

Section 3 Construction Standards and Shell Components

Section 4 Design, Construction, and Post Award Activities

Section 5 Tenant Improvement Components

Section 6 Utilities, Services, and Obligations During the Lease Term

Section 7 Additional Terms and Conditions

Lease

A copy of the Lease (GSA Template L100 for VA) is included in the RLP Package.

Upon selection for award, VA will transcribe the successful Offeror's final offered rent and other price data included on Offeror’s submitted GSA Lease Proposal Form 1364, (hereinafter Lease Proposal Form) into a Lease Template, and transmit the completed Lease Template, together with appropriate attachments, to the successful Offeror for execution.

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Appendices

Appendices Included in RLP No. 36C10F26R0063 Appendix A Program for Design (PFD)

Appendix A.1 Project Room Contents List (PRC)

Appendix A.2 Lease Design Narrative

Appendix A.3 Room Data Matrix (RDM)

Appendix A.4 VA CBOC Information Transport Systems Specifications

Appendix A.5 Facility Security Level Requirements for FSL II

Appendix B VA Janitorial Services and Site Management Services

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Appendix A – Program for Design (PFD)

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Appendix A.1 – Project Room Contents List (PRC)

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Appendix A.2 – Lease Design Narrative (LDN)

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Appendix A.2 – Lease Design Narrative (LDN)

• The purpose of Appendix A.2, the Leased OPC Design Narrative is to consolidate the governing codes, standards, references, and guidelines in a document that provides performance-based standards for a VA leased CBOC.

• The governing codes, standards, and references are based on a VA affiliated outpatient clinic.

• The design of the VA leased CBOC is based on the Prototype for Standardized Design and Construction of Community Based Outpatient Clinics which is described in Part 3 Planning and Design Criteria.

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Appendix A.3 – Room Data Matrix (RDM)

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Appendix A.4 – VA OPC Info Transport Systems Specs

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Appendix A.5 – FSL II Requirements

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Appendix A.6 – Conceptual Layout

NOT APPLICABLE

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Appendix B – VA Janitorial Services & Site Management

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IV. Review of Standard Forms and Clauses

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GSA Form 1364

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GSA Form 1364

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GSA Form 1217

Offerors must ensure that all operational costs and any annual maintenance require for the Lease are included in their submission.

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GSA Form 1217

Total Annual Operating

Cost of Ownership (Included in Shell)

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Pricing Thresholds

• Per NUSF rate can be escalated by 2.2 percent for 2029 and 2030.

• Escalated rate is $69.91 per NUSF.

• Updated project NUSF is 66,198 NUSF.

• Annual unserviced rate threshold is $4,627,724.38 – this equates to $58.33 per ABOA SF based on top end of the range.

• Operating cost must be reasonable – estimated to be mid to high teens per SF.

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GSA Form 3517 – General Clauses (Deviations)

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Reminders

• Read all parts of the RLP in their entirety & respond accordingly.

• Audit/ensure compliance with Section 3.01. Fully complete and include Offeror

Proposal Compliance Matrix with proposal.

• Initial EVERY page of the ENTIRE offer (insert a footer) – Electronic signatures are acceptable.

• Ensure completeness AND consistency throughout proposal. Ensure all forms have been completed in their entirety (e.g. check all boxes) and do not recycle from past proposals.

• Make certain all documents that require signature have been signed by the authorized signatory for the Offering Entity.

• The Offering Entity must be registered in SAM and must be registered under the NAICS code for this procurement which is 531120. Must be consistent with Operating Agreement and completed “Offering Entity Acknowledgement Form”.

• Provide completed 1364 & Attachment #1 for each lease term scenario.

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• Submit a Phase I ESA and Cultural Resources Study with initial offer.

• Submit AHJ letters for life/safety services, utilities, zoning, etc..

• Structure and formatting – follow the RLP

• Narrative substantiations – provide adequate detail for all RLP requirements.

• Eliminate discrepancies o Offering entity consistency o ABOA/RSF, parking, etc.

o Price/Cost o Forms

• VA will not accept conditional offers. No contingencies nor changes to the RLP may be submitted

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• Evidence of Ownership & Evidence of Site Control (RLP Section 3.06).

• Occupancy Date – Project Management Plan. Comprehensive solution to deliver and mitigate risks (methodologies and actual techniques).

• Financial Resources. You MUST submit the required information. ALL financial information MUST be included in the Technical Proposal. Materials sent separately will not be considered. Additionally, submit a Financial Resources Plan (Narrative) addressing all relevant funding (e.g., near-term requirements, construction financing, permanent financing, etc.).

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V. Questions and Answers

• State your name and organization you represent

• Speak clearly and slowly for the stenographer

• Reference the RLP paragraph and section, if possible

• All questions must be submitted in writing to the Broker and must reference the RLP paragraph and section (see format on next slide)

• Questions related to the presentation should be submitted by

5:00 pm ET on June 25th. If there are additional questions following this presentation, they should be submitted ASAP.

• Official responses will be posted on Sam.gov through an Amendment

• Respect Procurement Integrity and Sensitivity

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V. Questions and Answers

Question Format: Excel

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VA Thanks You for Your Time and Interest in this Procurement!