REASS Industry Day Presentation.pptx

VA National Broker IDIQ Contract:

Real Estate Acquisition Support Services (REASS) Pre-Solicitation Industry Day

Office of Construction and Facilities Management (CFM) and Office of Real Property (ORP)

January 14, 2026

Moderator Kevin Armillotti, Contracting Officer, Central Region, CFM/OFA

Speakers Kelli Witt, Branch Chief, Lease Execution, CFM/ORP Michael Moore, Program Director, National Broker IDIQ Contract, CFM/ORP VA Representatives

Background Over 16 years of 1102 (Contracting Series) experience with the Department of Veterans Affairs Current Administrative Contracting Officer for the current Real Estate Acquisition Support Services (REASS) contracts Role Contracting Officer for the recompete of REASS Fun Facts In my younger days, I was mistaken for being the actor who played Biff (Thomas Wilson) from Back to the Future. It happened in Los Angeles, New Orleans and Las Vegas. Former colleagues used to go up to people, point at me and tell them I was that actor. It led to picture taking requests, autograph requests, etc.

Speaker Introductions Kevin Armillotti Contracting Officer Central Region, CFM/OFA

Kevin Armillotti Central Region, Office of Facilities Acquisition Contracting Officer

Speaker Introductions Kelli Witt Branch Chief Lease Execution, CFM/ORP

Background Land Acquisition, Land Management, and Federal Leasing Contract and Real Estate Law Leader in Project Management Role As Branch Chief, Ms. Witt manages a team of Project Managers who are responsible for the lease procurement of build-to-suit VA medical facilities. As a member of Lease Execution's leadership team, she assists with the strategic planning and management of VA's leasing program, ensuring the implementation of operational goals and compliance with federal regulations.

Fun Facts Kelli once won the halftime contest at a Cleveland Cavaliers game by hitting a 3-point shot from half court.

Kelli Witt Lease Execution, Office of Real Property Branch Chief

Background Private Sector Real Estate U.S. Department of Veterans Affairs (VA) General Services Administration (GSA) Extensive experience in Land Acquisition, Land Management, and Federal Leasing Role Mr. Moore serves as the National Broker Contract Program Director and COR in the Office of Real Property (ORP), Lease Execution Division. He is a Subject Matter Expert in Federal Lease Contracting and oversees the National Broker Program, managing its operations and strategic decisions. His experience spans major, mid, and minor level projects, ensuring effective execution of broker support services nationwide.

Fun Facts Michael was a semi-finalist on Season 1 of Shark Tank! He didn’t appear on TV, but says it was an unforgettable and exciting experience.

Speaker Introductions Michael Moore NBC IDIQ Program Director & COR, Lease Execution, CFM/ORP

Michael Moore Lease Execution, Office of Real Property National Broker Contract Program Director & COR

Agenda Introduction Disclaimer History Current Status / Acquisition Strategy Estimated Dates of Solicitation & Award VA Leasing Overview ORP Leasing Program National Broker IDIQ Contract Q&A

The information included in this presentation is for informational purposes only.

The United States Government is not bound by any information included in this presentation or information given orally.

The Solicitation and/or Contract are the governing documents. If there are discrepancies between the Solicitation or Contract and information in this presentation or provided orally, the Solicitation will govern, and Contractors must comply with the terms of the Contract.

This presentation contains preliminary information intended to be included in the solicitation for the purpose of receiving feedback from industry to prepare a better solicitation.

Information in this presentation may or may not be in the final solicitation as issued.

When issued, please read the solicitation carefully to ensure you understand what is requested and expected in response to the solicitation.

Please feel free to ask questions; HOWEVER, answers provided in this session are considered unofficial.

The Government will accept your questions/comments through January 20, 2026.

Official questions and answers will be posted on SAM.gov NLT January 23, 2026.

Disclaimer

National Broker IDIQ Contract History Current NBC IDIQ Expiration Date: June 2026

Eight awards were made to the following SDVOSB concerns in May of 2021

Carpenter / Robbins Commercial Real Estate, Chartwell Enterprises LLC, DHC Real Estate Services, Fort Hill Companies LLC, JCDawson Global Solutions, Range Partners-SD, Real Estate Advisory Group, Veterans Commercial Real Estate

All contracts were awarded under a FAR Part 15 SDVOSB set-aside

All task order requests are competed using the guidance of FAR Part 16

Current Status Sources Sought: Complete. Issued on November 19, 2025 https://sam.gov/opp/bfa035f2cc464dd98dfaa496954f0f83/view Market Research: Continuous VA is currently working on all solicitation documentation Acquisition Strategy Based on the results of market research, the resulting solicitation will be a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) per the “Rule of Two”.

The "Kingdomware Rule of Two" stems from the Supreme Court case Kingdomware Technologies v. U.S., establishing that the Department of Veterans Affairs (VA) must set aside contracts for Veteran-Owned Small Businesses (VOSBs) if there's a "reasonable expectation" of getting two or more competitive offers, making the "Rule of Two" mandatory for all VA contracts.

The requirement is being solicited and awarded using the guidance of FAR Part 15, Contracting by Negotiation under NAICS 531210, Offices of Real Estate Agents and Brokers.

The Government intends to award 6 to 10 contracts depending on the results of evaluations.

Current Status / Acquisition Strategy

IMPORTANT- All dates below are estimates that are all subject to change. Please utilize SAM.gov to monitor and receive alerts.

Release Solicitation: Mid to late February 2026 Reponses due: Mid to late March 2026 Make Awards: Early June 2026

IMPORTANT – Read everything within the solicitation and amendments carefully. Understanding and following the clauses, provisions, and instructions decreases the risk of being found Unresponsive.

Estimated Dates of Solicitation & Award

Lease Execution and Lease Delivery Divisions falls within the Office of Construction & Facilities Management (CFM) and the Office of Real Property (ORP) supporting VA’s mission by acquiring and delivering leased space for the construction of medical and medically related facilities that service our nation’s Veterans.

In all its leased facilities, VA’s goal is to provide modern, well-designed healthcare facilities that enable the delivery of high-quality care to our Veterans.

The Lease Execution Program Goals:

Speed to Market Increased Competition Lowered Costs

Introduction: Lease Execution’s Charge

Why VA Utilizes Leasing Leasing enables VA to respond quickly to health care advances and adopt changing technology in order to provide state-of-the-art healthcare to Veterans.

Leasing provides flexibility to keep up with the ever-changing pace of medical advancement.

Leasing also provides flexibility to adjust rapidly to future demographic shifts and changing service demands.

VA Leasing Overview VA Portfolio Summary Leased assets make up approximately 20% of VA’s total real property portfolio.

VHA utilizes the vast majority of VA’s leased inventory

Leasing has continually grown into a larger portion of VA’s healthcare delivery space Square footage has increased from approximately 20.9 SF to 31.5M SF

VA Leasing Overview: Growth

VA Leasing Overview: Procurement Entities The entities responsible for procuring and executing the different types of leases included in VA’s lease portfolio are shown below:

VA Office of Real Property

(VA ORP)

Medical facility lease procurements over $1M in annual rent

Leases for non-VHA entities and for VHA upon request

Veterans Health Administration (VHA)

Minor leases under $1M in annual rent delegated by CFM (non-office and warehouse)

General Services Administration (GSA)

General purpose/office space and warehouse leases

ORP Leasing Program: Summary

8.1 Million

8.8 Million

$11.48 Billion Total NUSF Total Contract Value Total Active Lease Projects Leadership Team (includes LE and LD) Projected Total Veterans Enrolled in Markets Where Projects Located*

*Calculation based on the number of enrollees residing within the VHA market where the in-process lease is located. Enrollees are not counted for office, research or CMOP leases

Project Managers (PMs)

66 out of 96 VHA Markets

Lease Contracting Officers (LCOs)

Resident Engineers (SREs and Res)

ORP Leasing Program: Magnitude Active Leases by Size of Building (NUSF) *Includes New, New/Replacing and Succeeding Lease Actions

Total Active Leases: 89*

200k+ 150k-199k 100k-149k 75k-99k 50k-74k 25k-50k 25k-

ORP Leasing Program: PACT Act Lease Map

Total PACT Act Projects: 30 Total NUSF: 2,850,644

ORP Leasing Program: FY24 Lease Map

Modesto, CA San Diego, CA Bangor, ME Burlington, VT Cheshire County, NH Lebanon, PA Wilmington, DE Southern NJ Junction City, KS Charleston, SC Gainesville, FL West Palm Beach, FL Nashville, TN Columbia, TN New Albany, IN Conroe, TX Katy, TX San Marcos, TX New Orleans, LA Total FY24 Projects: 21 Total NUSF: 2,071,189

ORP Leasing Program: FY25 Lease Map

Total FY25 Projects: 23 Total NUSF: 2,397,820 Lubbock, TX Santa Maria, CA Misson Bay, CA New Braunfels, TX San Antonio, TX South Palm Beach, FL South Memphis, TN Macon, GA Charleston, SC Spartanburg, SC Greenville, SC Augusta, GA Northern VA, VA Franklin County, OH Fort Wayne, IN Ann Arbor, MI West Haven, CT Lowell, MA Coatesville, PA Akron, OH Canton, OH

ORP Leasing Program: FY26 Lease Map

Aurora, CO Fort Worth, TX Austin, TX Harlingen, TX

Total FY26 Projects: 4 Total NUSF: 537,851

ORP Leasing Program: Major and Mid-Level Lease Process

ORP Leasing Program: Major and Mid-Level Lease Process Process

Structure:

Lease Acquisition Services Procurement Tool No Cost Contract: Commission Fee Based paid by Lessor Lease Related Services Firm-Fixed Price paid by VA

National Broker IDIQ Contract: Overview Purpose: Help execute Major and Minor leasing actions across the Department;

Can be used enterprise-wide and will help with the ~ 2,000 leases, including almost 1,700 VHA leases, as well as leases for VBA and NCA.

Management Personnel IDIQ Contract Management and Program Management Task Order Management and Project Management

Contract Management NBC Program Director and COR VA PMs and Task Order CORs

Current IDIQ Awarded Date: June 2021 Current IDIQ Expiration Date: June 2026

National Broker IDIQ Contract: Goals Program Goals

Deliver consistency to clients and lessors

Increased capacity/ workforce multiplier

Address budget constraints & leverage government financial stability

Form strategic alliances with Broker community

Fiscal Responsibility

Leverage Broker Expertise & Network in various Markets

Align with GSA Leasing Program

National Broker IDIQ Contract: Program Summary Broker Awardees Carpenter / Robbins Commercial Real Estate Chartwell Enterprises LLC DHC Real Estate Services Fort Hill Companies LLC JCDawson Global Solutions Range Partners-SD Real Estate Advisory Group Veterans Commercial Real Estate

6.8 Million 8.6 Million Total RSF Total NUSF

$7.7 Billion Total Rent Per Term

AwArds MADE Since FY22 by Task Order Issuing Office

Broker TO Awards Made Since FY22

OFA RPO East Leasing RPO West Leasing RPO Central Leasing Awards In Progress 77 1 18 2 12

National Broker IDIQ Contract: Recent Example

Project Name: Fredericksburg, VA – Outpatient Clinic Annual Rent: $12,198,805 Lease Term: 20 years Lump Sum Amount: $76,809,960 Total Contract Value: $320,785,060

The selected brokerage firms support ORP, contracting staff and other VA real property and leasing officials, as needed, in the acquisition of leasehold interests and other leasing actions, oversight of lease construction, and related real estate services.

The performance work statement for the brokerage firms is broken down into two different modules:

Module 1 – Lease Acquisition Support Services (commission fee): all services directly associated with the acquisition of leased space Module 2 – Lease Related Services (firm fixed price): additional support, as required, with the management of various task orders Note: Module 3 (Due Diligence Services) has been deleted from the scope of this solicitation.

National Broker IDIQ Contract: Module Overview

The following lease types can be supported under Module 1 – Lease Acquisition Support Services (commission based), with the ability to adjust scope on an as-needed, case-by-case basis:

New New Replacing Succeeding Superseding Extension Module 2 - Lease Related Services (firm fixed price per Task Order) also provides for a Limited Value Lease service for noncompetitive lease extensions needed as a follow-on action to support a continued occupancy for an existing task order or tasked separately without an associated task order as deemed in the Government’s best interest.

National Broker IDIQ Contract: Services

National Broker IDIQ Contract: Module 1

The Contractor shall conduct these tasks in accordance with the applicable regulations and guidance upon the receipt of a written, project-specific Task Order.

Lease Solicitation Lease Award

Activation & Occupancy Initial Use of Building

Market Research, Acquisition Planning, Draft Solicitation

Acquisition & Active Procurement Design and Construction Lease Acceptance Note: The above represents lease procurement process activities after the broker is onboarded Lease Acquisition Support Services (Commission Fee): Covers the following size leases:

National Broker IDIQ Contract: Module 2 Module 2 – Lease Related Services (Firm Fixed Price) include:

User Group Design Meetings with Lessor Lessor's Tenant Improvement (TI) Pricing Review Change Orders;

Construction Schedule and Initial Construction Meeting Support;

Construction Progress Reporting and Subsequent Construction Progress Meetings Davis - Bacon Act Reporting of Payroll and Basic Records Coordination of VA Occupancy Pre-Acceptance Submissions Market research and analysis Support for Disputes, Protests, Claims, and Appeals, Congressional Inquiries, and FOIA Inquiries Lease Extensions: non-competitive limited value lease service

National Broker IDIQ Contract: How To Connect Set up alerts on SAM.gov Network for partnering opportunities Roster of attendees will be shared

Question and Answer Session

Thank you for attending this presentation!

Please direct any contracting questions to Kevin Armillotti, kevin.armilloti@va.gov , David Reich, David.Reich2@va.gov, and Fritz Fabien, Fritz.Fabien@va.gov

Appendix A: Acronyms Used

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