New Albany IN OPC - 36C10F24R0055 - Pre-Bid Conference Questions and Responses.pdf
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- Solicitation number
- 36C10F24R0055
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This document contains a series of questions and responses related to a Request for Lease Proposal (RLP) for a new outpatient clinic facility in New Albany, Indiana. The RLP has solicitation number 36C10F24R0055 and is being issued by the Department of Veterans Affairs Office of Construction and Facilities Management.
The key details include specifications for the facility design, such as requirements for electric vehicle charging stations, telecommunications spaces, medical gases, emergency power, and physical security. There are also clarifications on pricing responsibilities between the shell and tenant improvement costs, as well as confirmation that Green Globes certification is required for both new construction and tenant interiors. The document addresses several procedural items such as the project schedule, vehicle barriers, and commissioning requirements. Overall, the responses provide additional details and clarifications to support offerors in preparing their proposals for this federal contract opportunity.
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RFI # Reference Document RFI Dept of VA Response
1 Exhibit 02C - Appendix A2 Lease Design Narrative
4.1.3 Parking. The exhibit states "Provide covered area with power for charging."
Please confirm whether this means all parking spaces with electric vehicle charging stations must have a canopy over them (both staff and visitor spaces).
Please refer to RLP Amendment #2 - 02C - New Albany Appendix A.2 - Lease Design Narrative (LDN) Appendix dated 05.01.2024, is deleted and replaced with 02C - New Albany Appendix A.2 - Lease Design Narrative (LDN) dated 08.22.2024.
The LDN has been updated to reflect x4 EV charging stations for GOV. The Additional Parking Requirements for Electric Vehicle Charging, including the charging stations and covered area in the LDN shall be paid by TI not Shell.
2 Exhibit 02C - Appendix A2 Lease Design Narrative
4.2.10 Millwork. Please clarify the casework requirements for the Clinical Laboratory.
Will such casework be plastic laminate with solid surface per Agency Specific Requirements or will it be steel laboratory casework?
Lessor AE shall confirm all CC items on the PRCL that apply to TI and request finish options during the DID process post award.
3 Exhibit 02C - Appendix A2 Lease Design Narrative
2.2 Codes vs. 4.5.3 Medical Gases. Please confirm there are no medical gases in the scope of this project. Table in paragraph 2.2 indicates no medical gases, but paragraph 4.5.3 discusses medical gases.
Confirmed, no medical gases required in the facility per the NFPA Risk Assessment section 2.2 of the LDN.
4 Exhibit 02C - Appendix A2 Lease Design Narrative
4.6.1 Generator. The exhibit states that a standby generator will be required even if the code does not require an Essential Electrical System. Please confirm that the systems listed in paragraph 4.6.1.3 can be on a single "equipment branch" ATS and that no "critical branch" is required for receptacles.
Confirmed, EES is not required. Systems in section 4.6.1.3 can be on a single equipment branch if the code allows.
5 Exhibit 02C - Appendix A2 Lease Design Narrative
4.6.1 Generator. The exhibit states that a standby generator will be required even if the code does not require an Essential Electrical System. Please confirm that the systems listed in paragraph 4.6.1.3 are the only systems required to be on standby power, and Life Safety systems such as emergency lighting can be handled via battery backup if deemed feasible and economical.
Confirmed the list on 4.6.1.3 are the only items required to be on the generator, the Lessor can design Life Safety systems within the code requirements.
6 Exhibit 02C - Appendix A2 Lease Design Narrative
4.6.1 Generator. The exhibit states that a standby generator will be required even if the code does not require an Essential Electrical System. Paragraph 4.6.1.3 states that the loads shall be in accordance with the Room Data Matrix. We do not see specific power requirements listed in that matrix.
Confirmed, the RDM does not have any additional generated power requirements.
7 Exhibit 02D - Appendix A3 Room Data Matrix.
The exhibit lists "power notes" with notations of P3, P4, P7, etc.
Please provide a definition or key for these notations.
The RDM has multiple sheets including the interior finishes, door and hardware, fixture types, mech and electrical notes. Refer to 02D - New Albany Appendix A.3 - Room Data Matrix (RDM) 7_3_24 - pages 8 and 9 outline the notes.
8 Exhibit 02C - Appendix A2 Lease Design Narrative
4.8.3 Telecommunications Spaces. The exhibit lists a Demark room, an MCR, and a minimum of one TR. It also discusses that the MCR can and TR could be the same space in paragraph 4.8.3.2.14.1.
a - Please clarify the desired size of the MCR. Is the intent to meet the 170 SF minimum of Appendix A4 sheet 4 of 20?
b - Please confirm whether a combined MCR and TR is the VA's intent.
c - Please confirm the MCR and TR would be part of the ABOA, which is what we typically see for leased facilities.
d - Please confirm the Demark will be non-ABOA lessor space per Appendix A6 Conceptual Plans.
e - Please confirm whether the Lessor can place the Lessor's telecommunications equipment within the Demark room.
Please refer to RLP Amendment #2 - 02A - New Albany Appendix A - Program for Design (PFD) Appendix dated 11.01.2023, is deleted and replaced with 02A - New Albany Appendix A - Program for Design (PFD) dated 08.22.2024
a. The PFD has been updated to reflect the Block Diagram room size at 190 sqft Communications Room. This room will be the main computer room.
b. Confirmed.
c. Confirmed.
d. Confirmed.
e. Confirmed.
9 Exhibit 02C - Appendix A2 Lease Design Narrative
4.8.8.5 Nurse Call System. The exhibit states to provide nurse call system.
a - Please clarify which departments (or Functional Areas) would require the nurse call system.
b - Please clarify where the annunciators and master station should be located since the clinic areas do not have central nurse stations.
Nurse call is not required, see Systems Risk Assessment in LDN section 2.2.
10 Exhibit 3 - Appendix A6 Conceptual Plan
Communications Security. Please clarify the function of this space.
The Room Code on Appendix 2A Program For Design indicates a security station for police personnel.
However, the space is colored to match the Main Computer Room, which implies this is a space, perhaps a Security Equipment Room under PSRDM.
The Communications Security room is intended to hold the security electronic systems only.
11 Exhibit 02A - Appendix A Program for Design
Communications Center. Please clarify the function of the Communications Center in the Mental Health program.
This is listed as room code IMH91, which is for an Inpatient Mental Health nurse station. For the purpose of this clinic, is the Communications Center a reception area or a staff workroom?
Will be used as a check-in and check-out.
NEW ALBANY, IN - OPC - RLP No. 36C10F24R0055
RFI TRACKER
RFI TRACKER
12 Lease Section 3.08E Lease Section 3.08.E requires a “certified physical security consultant”. Appendix A5 - FSLII does not require a “certified physical security consultant”, “blast design engineer” or “electronic security systems engineer”. Please confirm if any of the roles in question are required.
Follow the FSL II requirements, Lessor is to provide a consultant for any required system in the FSL.
13 Lease Section 3.14.A.4 Lease Section 3.14.A.4 states “The Lessor is encouraged to purchase at least 50 percent of the Government tenant’s electricity from renewable sources.” Please confirm the 50% renewable electricity is not a requirement.
Confirmed, it is only encouraged.
14 Lease Section 3.45.A Lease Section 3.45.A Security for New Construction states “DESIGN-BASIS THREAT - The Lessor is responsible for providing countermeasure provisions outlined in the attached FSL document.” Please confirm that all items listed in the FSL Document are not Shell and that the ASR notation of Shell versus TI is correct.
The requirements listed in Appendix A5 Facility Security Level II are the requirements for this project and are listed as shell and TI accordingly. All items in Lease Section 3 are Shell costs.
15 Green Globes (Lease Section 3.48) Lease Section 3.48 Green Building Rating for New Construction and 3.49 Green Building Rating for Tenant Interiors. If the Offeror is proposing new construction and includes Section 3.48, please confirm if the both Sections 3.48 and 3.49 are required.
Only section 3.48 is required for new construction.
16 Green Globes (RLP Section 3.06) RLP Section 3.06 Items S and T require Green Globes for New Construction (S) and Sustainable Interiors (T). If the Offeror is proposing a new building please confirm that only Section S - Green Globes for New Construction deliverables are required.
Only Section 3.06 S is required for new construction.
17 Lease Section 3.51 Lease Section 3.51 Systems Commissioning Paragraph D calls for additional agency specific commissioning requirements. Please confirm all the TI specific Commissioning listed in Paragraph D are TI Costs.
All items in Lease Section 3 are Shell costs.
18 Appendix A2 The Appendix A2 Lease Design Narrative includes some Shell and TI Designations. Please confirm unless included in Lease Section 3, all items noted in the Appendix ASR and Lease Design Narrative are TI Costs unless designated as Shell Costs.
Confirmed, the ASR Cover Page documents have specific designations for Shell and TI pricing as a supplement to the L100.
19 RLP Section 3.06AC RLP Section 3.06.AC calls for a Project Schedule. Please provide an “Lease Award Date” for the offerors to utilize for the Project Schedules.
Offerors are to assume an Award date, they will not be evaluated on the assumed start/award date.
20 Appendix A5 Facility Security Level II Section 1.11 Appendix A5 Facility Security Level II Section 1.11 Vehicle Barriers as a “(Shell)” Cost at pedestrian locations but does not provide a quantity per location or define a pedestrian location.
FSL II Section 1.11 applies to pedestrian entrances to the building. The barrier is to meet the kinetic energy requirements and width for pedestrian code at a minimum.
21 Appendix A5 Facility Security Level II Section 1.11 Are these required at every entrance to the building or just the main public entrances? At any entrance where vehicles have a potential for ramming.
22 Appendix A5 Facility Security Level II Section 1.11 Are these required if there is a 25’ landscape buffer? Is a 25’ Buffer Required? The landscaping buffer area must include features that meet FSL II Section 1.11.
23 Appendix A5 Facility Security Level II Section 1.11 Please provide additional information regarding required QTY. The barrier is to meet the kinetic energy requirements and width for pedestrian code at a minimum.
24 Appendix A5 Facility Security Level II Section 2.1 & 2.2 Appendix A5 Facility Security Level II Section 2.1 Blast Resistance-Windows and 2.2 Blast Resistance: Façade And Structure are listed as Shell Costs. Typical GSA/VA FSL II Buildings don’t require blast resistance including Blast Resistance Windows.
The requirements listed in Appendix A5 Facility Security Level II are the requirements for this project and are listed as shell and TI accordingly.
25 Appendix A5 Facility Security Level II Section 2.1 & 2.2 Since this is a FSL II Building please confirm if Blast Resistance is a requirement or if these cost is included in the TI Costs?
The requirements listed in Appendix A5 Facility Security Level II are the requirements for this project and are listed as shell and TI accordingly.
26 Appendix A5 Facility Security Level II Section 2.1 & 2.2 For the Blast Resistance: Façade And Structure if Concrete and Reinforced Masonry are used for the skin materials are additional engineering or blast modeling required?
The choice of materials must take into factor a combination of all loads, it is up to the Offerors AE to determine the best solution to an offer's unique site design.
RFI TRACKER
27 Appendix A5 Facility Security Level II Section 2.3 Appendix A5 Facility Security Level II Section 2.3 Blast resistance: Progressive Collapse notes that the structural framing system must have “inherent ductility and are able to respond to load reversals (e.g., cast-in-place reinforced concrete and steel construction).”
Correct
28 Appendix A5 Facility Security Level II Section 2.3 Are there any additional design parameters for progressive collapse above and beyond providing a building structure consisting of reinforced concrete and/or structural steel?
No
29 Appendix A5 Facility Security Level II Section 2.3 Does this requirement apply to single story structures? Yes, to new construction only.
30 Appendix A5 Facility Security Level II Section 3.3 & 3.4 Appendix A5 Facility Security Level II Section 3.3 and 3.4 Access Control are listed as “Shell”. ASR Section 4.8 Access Control System states that Access Control is a TI Cost. If the Building Offered is a Single Tenant Building, please confirm all Access Control Systems are TI.
Section 3.3 and 3.4 applies to entrances as Shell, TI areas with access control should be priced separately.
31 RLP Section 3.02 We are formally asking for a 3-week extension to the procurement which would change the due date to October 17th No extension at this time.
Appendix A: Program for Design (PFD) Appendix A6: Outpatient Clinic Conceptual Plans
The Program for Design does not indicate a Procedure Room but the Conceptual Plans includes a Procedure Room. We also noted that the Program for design includes a room “Bariatric Exam Room, Patient Aligned Care Team (PACT)” which is not indicated on the Conceptual Plan, but appears to be the same size as the Procedure Room on the Conceptual Plan. Can you please confirm if there is indeed a procedure room and if there is also a bariatric exam room?
The conceptual floor plan does indicate the bariatric room at plan east of the PACT area "Procedure Room, General (Bariatric) 150 sq. ft." The procedure room and bariatric exam room are intended to be the same space.
33 Appendix A: Program for Design (PFD) Can you please bring more definition to the procedure rooms and the required infrastructure? Patient ceiling lift is the only VA required infrastructure.
34 Appendix A3: Room Data Matrix Can the rooms receiving medical gasses and which gasses be confirmed (Oxygen, Vacuum, etc.)? None are required, see Systems Risk Assessment in Section 2.2 of the LDN.
35 Appendix A: Program for Design (PFD) Can you define the scope/anticipated equipment in the General Purpose Radiology Room? The room will require a patient ceiling lift, the Radiology Equipment will be purchased at a later date.
36 Appendix A: Program for Design (PFD) MH program calls for 2 workstations at 56 SF each. Are these to be included in the workroom, a shared office, or other type of space? The conceptual floor plan included these in the Team Work Area.
37 Appendix A3: Room Data Matrix Any ceiling hung equipment required in the Treatment Exercise area? None.
38 Appendix A2 LDN 4.1, Additional Parking Requirements What is the minimum, if any, number of GOV or staff electric vehicle parking spaces required?
Please refer to RLP Amendment #2 - 02C - New Albany Appendix A.2 - Lease Design Narrative (LDN) Appendix dated 05.01.2024, is deleted and replaced with 02C - New Albany Appendix A.2 - Lease Design Narrative (LDN) dated 08.22.2024.
The LDN has been updated to reflect x4 EV charging stations for GOV.
Appendix A2 LDN 4.1, Additional Site/Civil Requirements, First Bullet Point
Confirming in addition to main patient entrance, only a single separate entrance is required, serving both service and ambulance needs Correct for pedestrians, note there is a logistic dock requirement.
40 Appendix A2 LDN 4.1, Additional Site/Civil Requirements Is the ramp lift at loading dock in addition to, or a replacement of, a recessed lift? In replace of the recessed lift.
RFI TRACKER
Appendix A2 LDN 4.2, Additional Architectural Elements, Fifth Bullet Point
What are the requirements of the Lease Design Narrative for the Staff entrance canopies? See section 4.2.7, staff and the ambulance entrances can be shared.
42 Appendix A2 LDN 4.6.2.1 Since the project does not include any dedicated Surgical or Endovascular Services rooms, please confirm that the provisions outlined in section 4.6.2.1 will not apply.
Confirmed, see Systems Risk Assessment in Section 2.2 of the LDN.
43 Appendix A2 LDN 4.6.2 Based on our understanding, the CBOC building is classified as a Class B occupancy and does not fall under Healthcare classification. Please confirm that the provisions of NEC 517 (Essential Electrical Systems) will not apply.
Confirmed, see Systems Risk Assessment in Section 2.2 of the LDN.
44 Appendix A2 LDN 4.5 Additional Plumbing Requirements.
The Specimen collecting toilet room water shutoff valve located outside of the room. Is this a manual valve or an electronic valve with a control system.
Manual.
45 RLP R100 Are both Energy Star and Green Globes certifications required for the project? Yes, both are required
46 Appendix A2 LDN 4.1.3 A minimum of 2 EV “plug & pay” systems; should the offeror provide all equipment and furnishings or only rough-in? All parts and equipment so that fully operational.
47 Appendix A2 LDN 4.2.14 Is the pharmacy dispensing window with speaker and drawer pass-through intended for the medication room? Lessor AE shall confirm these details that apply to TI and provide options during the DID process post award.
48 Appendix A2 LDN 4.5.3 Will a central piped med gas system be required? No, see Systems Risk Assessment in Section 2.2 of the LDN.
49 Will the armory or pharmacy require any special type construction? (I.e. SMU walls, special security, or MEP systems)
For security and special construction see the following, for MEP systems review the LDN and RDM.
See section 2.6 of the FSL II document. Interior walls of secure or restricted areas (IT Closets, Armory, Police Operations and Pharmacy) shall be monitored via IDS.
See section 4.2.14 of the LDN. Provide protection for dispensing windows, and for walls around windows, window and the wall around a dispensing window shall meet U.L. Standard 752 for Class III Ballistic level via the use of concrete block walls with cores filled with sand, or appropriately rated metal panels, and extension of perimeter walls to structure above.
50 Appendix A2 LDN 4.6.1 What size generator will be required? AE is to determine the load calculations based on demand in relation to each offer's unique site design.
51 Appendix A1 and Appendix A3 Please confirm that document 02B Appendix A1 Project Room Contents List PRC supersedes 02D A3 Room Data Matrix RDM.
These documents should not be in conflict, the content of these documents will be discussed in detail during the DID's post award, if any issues are noted then Offeror's AE shall present for government review and decision. See sections 3.5 and 4.2.4.1 of the LDN for additional details about the RDM and PRCL.
PreBid RFIs - 08.15.2024
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