36C10F23R0105 - The Villages FL OPC - RLP Amendment 2 - QA Matrix - 12.20.2023.pdf

Q&A Matrix December 20, 2023 The Villages FL OPC 36C10F23R0105

NUSF 140,144

ABOA SF 168,173

Parking Spaces 950 Pre-Bid 12/7/2023

Number Reference Document

1 Appendix A_2 LDN Section 4.1.4.1 1

2 Appendix A_2 LDN Section 4.1.1.4 2 3 Appendix A_2 LDN Section 4.1.2.2 3 4 Appendix A_2 LDN Section 4.1.2.2 4

5 Appendix A_2 LDN Section 4.1.9.1 5

6 Appendix A_2 LDN Section

4.7.1.11 & 4.7.1.12

7 Appendix A PFD 7

8 Appendix A PFD 8

9 Appendix A PFD 9

10 Appendix A PFD 10

11 Appendix A PFD 11

12 General (RLP) 12

13 General (RLP) 13

14 General (RLP) 14

15 General (RLP) 15

16 RLP 16

17 RLP 17

18 RLP and Lease 18

19 RLP 19

20 General (RLP) 20

21 RLP 21

22 LDN 22

23 23

24 PFD 24

25 LDN 25

26 26

Please confirm the broker commission fee percentage. (Section 1.14, page 6)

Please clarify what measured distance is intended by “immediate vicinity.” (Section 1.05, page 4)

Please confirm the distance required from the proposed clinic build site to the nearest amenities, as both “1 driving mile” and “within a 3-mile radius” are referenced in the RLP. (Section 1.04 and 1.05, pages 3-4)

Can a previously completed Past Performance Questionnaire, Past and Present Performance Questionnaire, Performance Confidence Survey, Past Performance Survey, ORP Past Performance Questionnaire, or CPARS be submitted in lieu of the “ORP Past Performance Questionnaire” form (labeled as PDF 11 in The Villages Zip folder) provided in this solicitation, as long as it represents the project being presented for past performance evaluation in this proposal response and also presents the same data requested in the solicitation-provided ORP Past Performance Questionnaire form? (Referenced in Section 4.04, page 22-23¬ in the RLP)

If “no” to the previous question, can our proposal response(s) be submitted via USB drive, in lieu of the CD submission that has been requested?

(Referenced in Section 3.02, on page 14 of RLP)

We are assuming we will use the new codes (Florida Building Code and FGI guidelines) that will become in vigor in 2024. Would you please confirm? (Section 3.06)

Appendix A.2 - Lease Design Narrative (LDN) states a minimum runtime of 96 hours for an optional standby system (4.7.1.12). We would fall under the emergency standby generator system (4.7.1.11) however that section does not state a minimum runtime. Please confirm that 96 hours is the minimum runtime that should be used.

Does the Cultural Resources Study need to have been completed within a certain time frame of when the RLP was posted? (Section 2.13)

Please confirm how you would like the completed Offeror Proposal Compliance Matrix to be provided back to you, as a separate Word Document attachment (as the matrix document indicates) or included as a page inside of the proposal response? (Section 1.06, page 4)

Is a land lease acceptable? (not referenced in RLP)

Please confirm if the initial offer deadline will be extended.

Clinic Management department states "Admin. Suite - back of house access; no lobby access" but the conceptual floor plan shows the department suite off the lobby. Where should this department be located?

Please confirm if the room WRC01 Sub-Waiting - Magnetic Resonance Imaging is required. If so, please provide the square footage as it is currently listed at 0 square feet.

The Cultural Resource Study is required to meet and address the items in RLP Section 2.13.

Not required.

Reference Appendix A.6 Conceptual Floor Plan. Back of House refers to behind secure locked door, not necessarily at the back of the building.

Please see RLP Amendment 2 which extends the due date to Wednesday, January 31, 2024 by 4 PM ET.

No.

No.

The primary functional entrance of the Building shall be within a three-mile radius of at least five instances of amenities. In both of these RLP sections the distance required is "within a 3-mile radius."

The primary functional entrance of the Building shall be within a three-mile radius of at least five instances of amenities.

Confirmed - as indicated in RLP Section 1.14.

Please confirm the size of the semi-truck expected.

Please confirm what flags are to be displayed.

Section 4.7.1.11.2 of the Lease Design Narrative states “Provide exterior full building load coverage diesel fuel generator(s), in weatherproof sound attenuated enclosure, critical silencing muffler, kW/kVA size as determined for loads per code, and adequately protected from Physical Damage and Vandalism in accordance with NFPA 110.” - Can a rated standalone building/enclosure be constructed to house the exterior generators in lieu of weatherproof enclosures?

Is the owner responsible for medical equipment such as medical booms, equipment booms, carts, etc. in the ambulatory care space or will the VA hire the vendors for these systems and be coordinated during the design phase of the project with the design team that wins the project?

Please confirm if the room SRE01 Storage, Equipment - Staff Support Area is required. If so, please provide the square footage as it is currently listed at 0 square feet.

Please confirm if the room SRGC1 Storage, Liquid Nitrogen - Logistics Service is required. If so, please provide the square footage as it is currently listed at 0 square feet.

Are the (3) government spots associated with the VA Resident Engineer trailer included in the 855 standard parking count?

Are the six (6) Electric Vehicle Charging Stations for GSA fleet vehicles included within the 855 standard parking stalls?

Are the four (4) government vehicles included in the 855 standard parking count?

Can proposal responses be submitted via emailed PDF’s, in lieu of the CD submission that has been requested? (Referenced in Section 3.02, on page 14 of RLP)

The Functional Area 25 – Office of Information & Technology (OIT) section of the PFD includes Room Code COMC1, Communications Room programmed for 800 net square feet with a note that this room includes work room and storage. Does COMC1 also include a Main Computer Room (MCR)? If so, what is the net area of the Main Computer and what is the net area breakdown for the work room and storage portions of the 800 net square feet?

Questions Answers

No.

Yes - refer to RLP section 3.06 D which references a ground lease.

A completed Proposal Compliance Matrix as a separate Word Document and/or PDF is acceptable.

SRGC1 Storage, Liquid Nitrogen - Logistics Service room is required and is 80 SF.

Only the SRE01 Storage, Equipment - Staff Support Area room is not required.

Please confirm if the room OPHM1 Holter Monitor Room - Multi-Specialty Clinic is required. If so, please provide the square footage as it is currently listed at 0 square feet.

6' x 10' American flag on the 45' pole, and a 4' x 6' POW flag on the 35' pole. Sometimes the State of Florida flag is flown.

53' Tractor trailer.

Yes they are.

Yes they are.

No they are not. The three parking spaces are provided during construction only. They will not be required after substantial completion.

Generator must provide emergency power to the entire building (not essential systems only) for a total of 96 hours.

Not required, Holter monitor procedures will be performed in OPEC1 Holter/EKG Testing Room.

a. Please clarify the intent of these sections. Is the building required to meet only one of these sections (4.7.1.11 or 4.7.1.12)?

b. Should the generator be designed to fully back up the building, or designed only for emergency or legally required loads? Section 4.7.1.11.2 states "Provide exterior full building load coverage diesel fuel generator".

c. Please confirm which section we should reference for code requirements. Section 4.7.1.11.3 referenced code under Section 4.1.1.1.1.

However, section 4.1.1.1.1 can not be found.

d. Should the generator be designed for 96 hours or NFPA 110?

Confirmed. 96 hours of continuous runtime.

Defer to the Authority Having Jurisdiction.

Reference Appendix A.6 Conceptual Floor Plan. Also see Appendix A, page 55 of Program for Design.

Yes a standalone building/enclosure is acceptable to the Government.

The Lessor is responsible for purchasing and installation of medical and equipment booms. These items will be coordinated during the design phase of the project.

27 27

28 28

29 29

30 RLP 30

31 RLP 31

32 General (RLP) 32

34 General (RLP) 34

Please see RLP Amendment 2 which extends the due date to Wednesday, January 31, 2024 by 4 PM ET.

Please see RLP Amendment 2 which extends the due date to Wednesday, January 31, 2024 by 4 PM ET.

Due to the multiple national holiday breaks, it has proven extremely difficult to get agreements and proposal documents in place. In an effort to provide the VA with the most meticulous and accomplished lease proposal response, would a 30-day due date extension please be considered?

Offeror would like to request an extension of Initial Offer deadline of four (4) weeks from 01/17/23 to 02/14/23.

b. We ask this question because it places many burdens on record keeping, file transfers, design tool usage and Client/Consultant collaboration.

The protection of CUI as communicated by the federal government is to be handled by NIST compliant or those contractors that can validate they are in the process of becoming NIST compliant. This requirement flows to software usage as well. As a result, to meet this compliance we are required to encrypt all communication traveling by cloud or use a FED approved file transfer system. Those receiving this information are required to be NIST approved or on the path. For our design tools not NIST compliant it requires us to use “on premise” solutions that sit behind our protected firewall. These limits put use of our Industry tools at risk or considerably limits their collaborative value. Revit/Autocad, Bluebeam, Newforma and others are affected. These limitations will place a burden on all proposing teams to how they collaborate during the design and construction of the project. These requirements will have significant cost impact for CUI handling and marking.

Would you please confirm if this RLP for the Villages will be considered CUI? The clause in the GSA Template L-100 document for The Villages includes CUI designation on the documents.

a. Article 6.21 includes language that will be included in all subcontracts; per section 8 of that clause must be included (including, offerors, bidders, awardees, first tier consultants, contractors, subcontractors, suppliers, etc. designating the documents be marked and handled as CUI. If it is, we will need further directions on how this is to be handled and also highlighted in yellow. Please review and advise on what you want us to

do. There are also FAR regulations that are required to be included in all subcontracts and first tier subcontracts as stated in GSA form 3516 and GSA form 3517B (6.21). See highlighted below; the Lease agreement also included flow down terms and conditions required for subcontract and first tier subcontractors those too are highlighted in yellow. Again, would you please confirm the extent of compliance with these requirements?

Would you please provide the CUI category and CUI distribution list if the efforts are indeed to be handled and marked as CUI?

Section 6.21 of the Lease (L100) is Intentionally Deleted.

Bifurcated means the splitting or cutting of two. The site cannot not go in two directions.

Site should not be located in the 100-year floodplain. The VA will not accept it. It's ok to touch it slightly, but you must address it in your proposal and have a mitigation plan. Staff and patient parking do not need to be separated.

The Lessor is responsible for purchasing and installation of medical and equipment booms. These items will be coordinated during the design phase of the project.

Refer to NFPA 110.

Section 2.02 of the RLP reads as though the development of the project can’t impact the 100-year floodplain at all; however, it’s common in site development in Florida to “massage” the floodplain slightly. That is, as long as compensating storage is provided (not a net-fill activity), development could occur within an area that falls within the floodplain. Is the criteria just that, upon development, the building, parking areas, access drives, etc. need to be above the 100-year flood elevation? And that if we disturb part of the floodplain in that process, it’s okay (provided we have allowed for compensating storage and obtained the requisite agency approvals). Also, would the VA like to have staff and Veteran parking to be separated?

According to section 1.04.C of the RLP “bifurcated sites, inclusive of parking, are not permissible.” Please elaborate on what would constitute a “bifurcated site.” Are we to assume this just means parking (or some support structure) can’t be on a non-contiguous property, or could “bifurcated” also be interpreted to mean the separation of areas on-site. That is, if natural features were to dictate a certain layout of the site (but they’re still on the same property and generally in near proximity), would that be acceptable? Just looking for some additional clarification/context, as this could be fairly subjective.

What is the minimum runtime requirement for the essential emergency generator?

Will all surgical equipment be done by the tenant?

Is the owner responsible for medical oxygen tank farm tanks (primary and secondary) with evaporators and manifolds etc. inside the oxygen farm? Will the owner be responsible to lease this equipment or own the equipment from the local vendor like Air Liquide or Air Gas? Will the refilling of the Liquid Oxygen be the VA’s responsibility or the building owners?

The Lessor is responsible for the manifolds. The Government will contract with a vendor to refill/replace the tanks as needed. The Government will provide the tank holders/carts.

The Villages FL OPC-Q&A Matrix