LANC Pre-Proposal Conference and Site Visit Walk-through .pptx

Los Angeles National Cemetery

Phase 1C, Project # 898-032C

Solicitation - 36C10F22R0033

Pre-Proposal Conference / Site Visit Walk-Through

March 30, 2022 Office of Construction and Facilities Management (CFM)

CFM Representatives NCA Mission Solicitation Summary RFI Request for Information Submission Instructions Milestones Project Scope and Overview Site Walkthrough Agenda

VA CFM: Isabell Coad, Contracting Officer VA CFM: Todd Williams, Project Manager VA CFM: Dean Meyer VA CFM: Eric Hanson

CFM Representatives

President Abraham Lincoln pledged the nation:

“To care for him who shall have borne the battle and for his widow and his orphan.”

That remains VA’s motto today.

The National Cemetery Administration honors Veterans and their families with final resting places in national shrines and with lasting tributes that commemorate their service and sacrifice to our Nation.

NCA Mission

Solicitation is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside.

SDVOSB Offerors must be registered in SAM and registered & verified in VIP prior to submission and at the time of award, to be considered SDVOSB.

VETS 4212 - Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. For procurement awards in excess of $25,000, this report must be completed and accepted prior to any Federal contract award.

Project magnitude: $2,000,000 to $5,000,000.

NAICS Code is 236220

SBA Small business Size Standard is $39.5M.

Contract Type: Firm Fixed Price

Evaluation Method: Best Value/Trade-Off

Federal, State, and Local Tax shall be included in offeror’s proposal price.

Solicitation Summary

Contract Line Items

CLIN 001: Base Bid - Los Angeles National Cemetery, Phase 1C Project No. 898-032C. Provide all labor, materials, tools, equipment and services to construct the full extent of the work defined and included contract documents as shown on the plans and described in the specifications. Repair and Restoration of the Existing Indoor Columbarium and Cloister buildings 4601 and 4602, Columbarium Restrooms- building 1501.

CLIN 002: Option Alternate A - Provide all labor, materials, tools, equipment and services to construct the full extent of the work defined and called out as: ADD ALTERNATE A on Sheet GI-005.

CLIN 003: Option Alternate B - Provide all labor, materials, tools, equipment and services to construct the full extent of the work defined and called out as: ADD ALTERNATE B on Sheet GI-005.

Bid Bond/Bid Guarantee (SF 24) - 20% of the offer price but shall not exceed $3,000,000. Volume II, TAB 2, of your emailed proposal must contain a legible, scanned copy of your Executed Bid Guarantee (SF-24). Please shade any raised seals with pencil lead to make them legible before you scan the bond. An original, hard copy, executed Bid Guarantee (on form SF-24) must be mailed to David Bullerwell within 5 business days of the proposal due date/time. See page Solicitation pg 8. Make sure your bond is in compliance with Far Part 28.

Performance & Payment Bonds (SF 25) – Required Penal sum = 100% of award amount. Required of awardee within 10 calendar days of award.

Liquidated Damages - If the Contractor fails to complete each separate part or stage of the work within the time specified in the contract for that part or stage, or any extension, the Contractor shall pay to the Government as liquidated damages $2,554.48 for each calendar day of delay. All other phases - Actual Damages Incurred.

Insurance - See Solicitation pages 63-64. Certificate of Insurance is required prior to commencing work.

Please submit all questions regarding the solicitation in writing using the PPI Pre-Proposal Inquiry (PPI) Form.

All (RFI) Request for Information Questions are due via email to isabell.coad@va.gov no later than 4/6/2022 at 4:00pm EST on the PPI Form.

Subject line to read: LANC RFP 36C10F22R0033 RFI Questions

(RFI) Request for Information

Submitted proposals that do not adhere to the following instructions may be deemed unacceptable and ineligible for an award;

a. Proposals will be submitted in THREE (3) separate volumes (files).

i. Volume I shall be the Technical Proposal and shall include the offeror’s responses to Evaluation Factors 1, 2, and 3 as well as the subfactors

See Solicitation section VOLUME I – TECHNICAL PROPOSAL for Technical Proposal formatting instructions and any page limitations; and

ii. Volume II shall be the Past Performance Information and shall include response to Past Performance Factor.

See Solicitation section VOLUME II – PAST PERFORMANCE for Past Performance Information formatting instructions and any page limitations; and

iii. Volume III shall be the Price Proposal and shall include the Offeror’s response to Price Factor. Price Proposal Volume III shall contain VAAR 852.219-77 VA Notice of Limitations on Subcontracting—Certificate of Compliance, bid guarantee, signed copy of SF1449, copy of Reps and Certs, and any signed amendments.

See Solicitation section VOLUME III – PRICE PROPOSAL for Price Proposal formatting Instructions and any page limitations.

Submission Instructions

Proposal must be submitted via email only.

1. Emailed proposal shall be sent to the Contracting Officer at Isabell.coad@va.gov and must be received by the due date and time established in the solicitation.

2. Emailed files must be no larger than 40MB each

3. If the file size is greater than 40MB, separate document into multiple files and label files logically and sequentially, for example Volume I-part 1, Volume I-part 2, etc.

4. NOTE: While 40MB is the maximum message size, things like encryption can add overhead to a message and increase its size, so there are times when a message may need to be under 40MB to be sent successfully to account for this overhead. Also, ensure no special characters (#@$!&^*+) or slashes (/, \) in the document title.

5. Offerors shall email the following documents to the Contracting Officer by the due date and time shown in Box 13a of solicitation form SF 1442 (or as subsequently amended):

i. one (1) copy of the Technical Proposal (Volume I)

ii. one (1) copy of the Past Performance Information (Volume II)

iii. one (1) copy of the Price Proposal (Volume III).

iv. Late or incomplete Proposals may be considered to be nonresponsive.

Submission Instructions

Solicitation Issued 03/21/2022

Pre-Proposal Conference/ Jobsite Walkthrough 03/30/2022

RFIs Due 04/06/2022

Proposal Due Date 04/21/2022

Contract Award (TENTATIVE) 05/30/2022

Notice To Proceed (TENTATIVE) 06/15/2022

Milestones

Project Scope and Overview

Site walk-through will take place immediately upon completion of this briefing.

No technical questions will be answered today.

Submit all questions/requests for information (RFIs) in writing. An amendment has been posted with RFI due date of 4/6/2022 at 4:00pm EST.

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