36C10E23Q0152 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G. Street N.W.

Washington

DC

20006 00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G. Street N.W.

Washington

DC

20006 To all Offerors/Bidders

36C10E23Q0152 07-21-2023

X X X

X The purpose of this Amendment is to incorporate the VBA response to Request For Information (RFI) received.

See attached for the RFIs and responses

The proposal due date remains unchanged and are due no later than 12:00pm EST on August 18, 2023

No further Request for Information will be accepted

Electronic Security Surveillance System Upgrade Solicitation # 36C10E23Q0152 Consolidated RFI responses

· Are there any drawings of the site that have the cameras and door locations on them?

Facility drawings and camera/door locations will be provided after award due to security concerns.

· Is there a total camera count? 91

· Is there a total reader count for the access control doors? 56

· How do we know what is working and what is not working currently?

Answer: Avigilon has full connectivity with 44 of 91 cameras and CCure indicates only one card reader is not operational. LYNX will need to be fully configured after migration to the Virtual Server

· When is the bid due? Per the SOW

· What is the determining factor on what is to be replaced and what is to be reused?

Answer: Industry standard and manufacture life expectancy with justification per the SOW

· Is the Software House CCure Software Support Agreement with Software House current?

Answer: all SSA’s are current

· Does the VA have an Avigilon Assurance plan in place?

Answer: No

· Is the Lynx software support agreement in place and current?

Answer: all SSA’s are current

· The scope says all workstations must be Windows 10 or greater. Who is responsible for the computer hardware and providing the actual OS licensing and upgrades?

Answer: CCURE and Avigilon monitoring stations licensing was up to date as of 2023

· Are the servers for Avigilon, CCure, and Lynx physical or virtual servers? Who is responsible for upgrading the operating systems on those?

Answer: Avigilon, Lynx and CCURE are physical servers, but the SOW calls for the migration of the lynx server to a virtual server that has been created and will be maintained by VBA

· Please define the “Audio Recording System” mentioned in the scope? Can you provide the basis of design for this?

Answer: The system should allow for the monitoring of verbal interactions that take place at the main entrance between VA Police and individuals attempting access.

· Will the VA legal team be providing written approval for audio recordings on government property?

Answer: audio recordings pursuant to the front entry security cameras covering the interactions with the VA Police should not require written approval however, the proper notification have been made and it will be obtained should the requirement arise.

· Will the 12-month warranty and service period begin immediately or after all obsolete/non-functioning hardware is replaced?

Answer: The warrantee will begin after final acceptance and approved competed punch list.

· If we are to quote the replacement, obsolete, and deficient parts up front, we need the following items, at a minimum:

a. Please provide the hardware panel report from CCure

· System is air gapped for security purposes. Current IStar panels are End of Life

b. Please provide the reader report from CCure

· System is air gapped for security purposes. 56 listed readers.

c. Please provide the input/output report from CCure

· System is air gapped for security purposes. Approximately 193 alarms listed.

d. Please provide the Site Health report for all the Avigilon servers/NVR

· System is air gapped for security purposes.

Server Version: 6.14.24.0 Server IP: 10.xxx.xxx.xx CPU Load: 2% Memory usage: 1804.8 MB System Available Memory: 9939.2 MB Up Time: 26 days, 11 hours, 45 minutes, 38 seconds

· Please provide the device count for the following existing items:

Electronic Locking Doors 53 Magnetic locking doors: 3 Parking Gate Readers 3 PIV Readers 53 Access Control Panels 3

· Technologies – please confirm or specify which manufacturer you are using for the following

0. Access is CCURE 9000

0. Intrusion is CCURE 9000 there are currently 193 input/output alarms configured in CCURE including physical duress buttons and motion sensors that will need to be configured and tested.

0. Video – Avigilon v. 2. The main issue reported by previous vendors is that the IP for each of the 47 non connecting cameras lies outside the current range in avigilon. All 47 are to be tested determined if they are within lifecycle then reconfigured or replaced with cameras of the same salient characteristics that conform to security standards.

· Total quantities – please list the total headcount of devices for each technology that you are looking to replace or upgrade; of these totals how many devices per technology are needing to be replaced?

Answer: Quantities answered in previous questions. Devices needing to be replaced is to be determined manufacture life expectancy along with industry standards and should be included in the justification provided to the VA after award.

0. In reviewing the Access system, it was noted some access points require both a PIV and keycode to gain entrance. What quantity out of the total # of access doors require this added layer of security?

Answer: There are 14 areas controlled by PIV/PIN

· Analytics – It was mentioned that analytics were of interest for the CCTV system. Please list the types of analytic data you are interested in pulling from your CCTV.

Answer: We will need the ability to recover video from the past 30 days and save it indefinitely and will need the ability to remove saved data from the server and provide it to third parties.

· Comms – Is your Lynx system currently functioning properly? If not, please list the number of intercom/phone interfaces that would need to be serviced/repaired.

Answer: We currently have 2000 server license and 200 KeyPro licenses of those licenses we expect that we will utilize approximately 1800 total. Once migrated to the Virtual Server the system will need to be configured and tested with updated notification requirements and profiles.