36C10D26Q0049_1.docx

SUBJECT*

Campus landscape cleanup Cleanup and landscape restoration at the Fort Harrison Regional Office.

GENERAL INFORMATION

Veterans Benefits Administration

Fort Harrison Regional Office

3633 Veterans Drive

Fort Harrison MT

CONTACT INFORMATION

Veterans Benefits Administration

1800 G Street NW Washington DC 20006

POINT OF CONTACT*

Contract Specialist Craig Harris Craig.Harris@va.gov 603-222-5737

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Presolicitation Notice Solicitation: 36C10D26Q0049 This is an RFO 12.201-1 Simplified procedures solicitation Type of Solicitation: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside Location of Solicitation: Sam.gov

NAICS: 561730

PSC(s): S208 Description: Grounds Maintenance and Tree Removal Contracting Officer: Craig Harris, Craig.Harris@va.gov Interested Party requirements:

Vendors must have active registrations in SAM.gov and SBA.gov well as have current, updated information actively vendorized with the Financial Service Center (FSC). Award will not be held for vendors who do not comply with the solicitation.

Evaluation Criteria:

Quotes will be evaluated in accordance with RFO 12.203 Evaluations.

Evaluation will be the Best Value to the Government Quotes will be evaluated for their fair and reasonable price.

Presolicitation Notice

Performance Work Statement (PWS) Tree Clean Up and Restoration of Landscaping

Tree Clean Up and Restoration of Landscaping

1.0 Introduction- The Fort Harrison Regional Office has an urgent requirement for tree cleanup and landscaping restoration after a recent windstorm that produced 60-70mph winds for several hours. During the storm two large spruce trees were uprooted and toppled over on the VBA grounds. There was also damage to a medium-sized poplar limb on the south facing side of the building. This Performance Work Statement outlines the work that needs to be completed for cleanup as well as restoring the landscaping to original design by awarding a Firm Fixed Price contract.

2.0 General Requirements.

The following sub paragraphs pertain to the general requirements of the contract.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Location and hours of work

Accomplishment of the results contained in this PWS are to be performed at 3633 Veterans Drive, Fort Harrison, MT 59636. Normal workdays are Monday through Friday except US Federal Holidays. Core hours of work for VA employees are from 6:00am and 6:00pm daily. Contractor will coordinate with Fort Harrison POC for any work being performed during business hours to not impede daily operations of the Fort Harrison Regional Office.

3. Performance Requirements

3.1 Contractor shall remove and dispose of two spruce trees including canopy, trunk, and roots.

Cleanup and dispose of two downed spruce trees to include the entire canopy, root system, and trunk. Then backfill the crater from the roots with topsoil, and sod/seed the displaced lawn to restore finished lawn. Disposal location shall be off VBA/VHA grounds.

Performance Standards

a) Standard: Thorough AQL: Both trees are removed from premise

Deliverables A001 Spruce trees are removed A002 OSHA 10 Training A003 OSHA 30 Certification A004 All debris is removed

3.2 Grind three tree stumps.

Contractor shall be responsible for grinding three large remaining stumps approximately 4 feet in diameter. Contractor shall grind stumps below grade chasing the roots exposed above the lawn. Remove mulch chippings from the stump grind and seed/sod to restore finished lawn.

Performance Standards

a) Standard: Thorough AQL: Stumps are ground 1" below ground surface.

Deliverables A002 OSHA 10 Training A007 All three stumps are ground and roots chased where possible.

3.3 Reseed/sod disturbed lawn areas around fallen trees, and stumps after grinding.

Reseed/sod disturbed lawn areas from fallen Spruce trees, stump grind areas, and sapling tree planting locations. Seed and sod should be of native Mesic lawn species and match the existing lawn.

Performance Standards

a) Standard: Complete AQL: 30 days after seeding there are no bald spots in the grassy area.

Deliverables A002 OSHA 10 Training A008 Reseed/sod is completed and matches the existing Mesic lawn species.

3.4 Prune wind damaged poplar tree limb.

Contractor shall prune medium sized poplar tree limb that is also wind damaged by the storm. The limb is hanging from a poplar tree approximately 20 feet up the trunk of the tree. Location is along the south facing side of the building and will need to be cut using proper techniques leaving the tree structurally sound and safe. Disposal shall be off the VBA/VHA grounds.

Performance Standards

a) Standard: Complete AQL: Hanging limb is properly pruned leaving the tree structurally sound and safe ensuring long term survival.

Deliverables A002 OSHA 10 Training A009 Properly prune damaged poplar tree limb and dispose off VBA/VHA grounds.

3.5 Plant five two-inch caliper saplings for landscaping restoration.

Contractors shall plant five two-inch caliper trees of Brandon Elm species. FHM POC shall designate planting locations. Trees shall be planted with proper soil preparation, mulching, and watering to ensure the long-term survival of trees. Wildlife mitigation materials shall be used to include staking/supporting, trunk protection, and barriers to protect sapling trees until the roots have taken.

Performance Standards

a) Standard: Five saplings properly planted and protected for wildlife.

AQL: Properly planted with adequate soil mulch, water, support, and wildlife protection Deliverables A006 Saplings are properly planted, supported, and protection is installed.

3.6 Contractor shall thoroughly clean all areas of work after completion of measures.

All debris will be removed from site.

Performance Standards

a) Standard: All evidence of prior existing trees removed from VA grounds.

AQL: All trash and debris from fallen trees are removed from FH grounds and disposed of IAW state and local laws.

Deliverables A004 All debris is removed

4. Safety SAFETY - The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthy working conditions for its employees. Contractors shall comply with all applicable codes, laws, rules, regulations, and safety requirements. Erect safety barriers, signs, flagging, and devices as appropriate to warn and protect the workmen and the public. Protect the existing site and other property. Remove all demolished materials, debris, waste, and scraps. No other materials including packaging materials will be left on site.

Equipment - The Contractor shall provide all safety equipment/devices, personal protective equipment and clothing as required for its employees.

4.1 OSHA Training

OSHA - Prior to commencing work the Contractor shall provide proof that an OSHA designated "competent person (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are not present. The Contractor as well as the on-site supervisor will have completed no less than 30 hours of OSHA approved safety training. All other Contractor employees will have no less than 10 hours of OSHA approved safety training.

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