36C10D25Q0057_1.docx

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THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

1. REQUEST NO.

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO.

4.

CERT. FOR NAT. DEF.

RATING

UNDER BDSA REG. 2

AND/OR DMS REG. 1

5A. ISSUED BY

6. DELIVER BY (Date) 5B. FOR INFORMATION CALL: (No collect calls)

7. DELIVERY

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PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE ON

OR BEFORE CLOSE OF BUSINESS (Date) This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

ITEM NO.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(a) (b) (c) (d) (e) (f)

a. 10 CALENDAR DAYS %

b. 20 CALENDAR DAYS %

c. 30 CALENDAR DAYS %

d. CALENDAR DAYS

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PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

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STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

REQUEST FOR QUOTATIONS

VA

X

36C10D25Q0057 02-28-2025 3271-000022

Department of Veterans Affairs Veterans Benefits Administration (VBA) OMS - Acquisition Directorate 1800 G Street NW Washington DC 20006

Dirk Kelley Dirk.Kelley@va.gov

Department of Veterans Affairs Veterans Benefits Administration (VBA) Louisville VA Regional Office 321 West Main Street Louisville

KY

40202 04-08-2025

Contractor shall provide all labor, personnel, materials, transportation, software, apparatus, tools, equipment, services, and supervision necessary to perform the Physical Access Control System installation at the Bowling Green, Kentucky, out-based facility, and the Panic Alarm System installation at the Fort Knox, Kentucky, out-based facility.

This project, covering both facilities, shall be performed and completed in accordance with the attached Statement of Work.

Pursuant to Federal Acquisition Regulation (FAR) 36.204, the magnitude of construction is between $100,000.00 and $250,000.00. The North American Industry Classification

System (NAICS) Code for this project is 238220 with a small business size standard of $19 million. In accordance with

Public Law (P.L.) 109-461, this acquisition is a total set-aside (100%) for Service-Disabled Veteran-Owned Small

Businesses (SDVOSBs).

For further information and submission instructions, refer to Section 2.8 of this Solicitation.

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Table of Contents

ATTACHMENTS 93

1.2 PRICE/COST SCHEDULE

ITEM INFORMATION

1.00

JB

PACS and Panic Alarm Installations.

Bowling Green, Kentucky, Out-Based Facility Portion.

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: Z2AZ - Repair or Alteration of Other Administrative Facilities and Service Buildings

1.00

JB

PACS and Panic Alarm Installations.

Fort Knox, Kentucky, Out-Based Facility Portion.

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: Z2AZ - Repair or Alteration of Other Administrative Facilities and Service Buildings

GRAND TOTAL

1.3 STATEMENT OF WORK

Page 1 of Page 1 of

STATEMENT OF WORK

PACS and Panic Alarm Installations Louisville, Kentucky, VA Regional Office

I. Overview

The Department of Veterans Affairs, more particularly Veterans Benefits Administration (VBA), has a requirement for construction-related services at the out-based facility in Bowling Green, Kentucky, and at the out-based facility in Fort Knox, Kentucky. For the Bowling Green facility, the Contractor shall provide and install a Physical Access Control System (PACS). For the Fort Knox facility, the Contractor shall provide and install a panic alarm system. The Bowling Green facility is located at 400 East Main Street, Suite 300, Bowling Green, Kentucky 42101. The Fort Knox facility is located at 26 Pershing Drive, Building 1379, Fort Knox, Kentucky 40121.

The Contractor shall provide all labor, personnel, transportation, materials, software, apparatus, tools, equipment, services, and supervision necessary for the performance of this project. The Contractor will also acquire, schedule, manage, and supervise all resources to perform these tasks. The Contractor shall coordinate all activities with the Contracting Officer, the Contracting Officer’s Representative (COR), and the designated VA points of contact at each facility for this project.

In addition to providing and installing a PACS, the Contractor will provide three (3) years of full warranty coverage, which includes all software licensing on said PACS.

II. Schedule and Hours of Work

All installation, labor, final connections, and testing shall be performed during normal business hours of Monday through Friday from 8:00 am Central Standard Time (CST) to 4:30 pm CST, except federal holidays.

Hours of work shall be coordinated with and approved by the COR. The Contractor must provide the Contracting Officer and COR with a Project Schedule as well as a Schedule of Values prior to the commencement of any work at the project site.

III. Project Schedule

The period of performance for this project will be ninety (90) calendar days from the issuance of the Notice to Proceed (NTP) that includes document submissions, performance, and completion of all services incorporated in this Statement of Work.

IV. Description of Work

The Contractor shall perform all services necessary, including all site investigations, construction drawings, phasing plan, final commissioning, and as-built drawings.

V. Bowling Green Out-Based Facility Scope

No existing equipment is currently installed to be removed as a part of this project.

(a) Hardware

Contractor shall provide and install field hardware at this facility as well as connect to the existing CCure 9000 server at the Louisville VA Regional Office by a virtual local area network (VLAN). Said services will include a new software house enclosure with a control panel and power supplies. The access control panel and power supply must be installed in this Information Technology (IT) closet.

The only door to have access control is the IT closet door. VBA will provide the storeroom function lock for this door. Contractor shall provide and install one (1) electric strike as well as one (1) latch guard for this door. Contractor shall also install the dual authentication Prox/Keypad Reader outside of this door. Contractor will be responsible in running new wiring needed for this door. Contractor must add door status contact and rex device as needed for this door.

Contractor will provide all 120 volts alternating current (VAC) power for access equipment and door locking hardware.

The location will be administered from the Louisville VA Regional Office.

(b) Digital Monitoring Products (DMP) Alarm System Monitored by Federal Protection Service (FPS)

Contractor shall also be responsible for the following items:

Install the new panel and communications method inside the IT closet. Add the communication method of plain old telephone service (POTS) line with a cell backup unit.

Install the keypad inside the front lobby entry providing the ability to arm or disarm the alarm system.

Install one (1) recessed double pole double throw (DPDT) contact on the IT room door.

Install two (2) surface mount contacts on the front lobby doors. These doors contain a silver aluminum frame.

Install a total of seven (7) duress buttons in the main reception lobby, conference room, and five (5) offices to be monitored on condition that a serious emergency may occur.

Install a total of eight (8) strobes in the reception lobby, conference room, five (5) offices, and break room. Strobe lights will be installed in view of the VA employee and not the VA visitor.

Install one (1) ceiling-mounted 360-degree motion detector in the lobby area.

This system should be programmed for communicating to the MegaCenter in Battle Creek, Michigan. The MegaCenter in Battle Creek, Michigan, serves as the monitoring system, which will notify designated Regional Office contacts, designated federal protective service inspectors, and the Bowling Green Police Department. Said system must be connected to a POTS line currently on site with cellular backup for communication to the MegaCenter.

Contractor will work with VBA and FPS to create a MegaCenter Activity Report (MAR) form and build a new alarm account through the MegaCenter.

(c) Phone System

This system will be installed at the front doors and then controlled at three (3) desks. Those three (3) desk locations must have the ability to release the front doors. The phone system must be compatible for integration with the CCure 9000 server at the Louisville VA Regional Office.

(d) New Video System

The building management company currently has three (3) cameras installed on their system, more specifically the front interior lobby and two (2) for the rear parking lot. These three (3) cameras are recorded by the building management company and will not be included/changed in this project.

However, VBA requests a camera system for the front lobby area and outside of the IT room. Similar to the Louisville VA Regional Office, the Contractor must install a brand new, turnkey system. This includes an 8TB Milestone video server, software, licensing, network switch, UPS devices with a four (4) hour run time, rack-mounted monitor consisting of twenty-four (24) inches, keyboard, mouse, physical cameras, and new cabling. The video system server will be connected to the VA network through a network video recorder (NVR) system giving the capability of the Louisville VA Regional Office on the VA network.

VI. Fort Knox Out-Based Facility Scope

DMP Alarm System Monitored by FPS

The existing panic system must be removed as a part of this project, which includes a Vista 20 Panel and eight (8) Wireless Honeywell Panic Buttons installed in certain offices. Said system is not currently monitored by any VBA personnel. Upon removal of the foregoing system, the Contractor shall properly and safely dispose of the equipment accordingly.

However, red strobes are also installed in most rooms for alert that a panic alarm has been tripped, which said red strobes will remain and shall not be removed. A total of twenty (20) strobes are installed in each room above the door.

Contractor shall install a new system that includes a DMP panel to be monitored by the MegaCenter in Battle Creek, Michigan. The new panel will be installed in the IT Room. The keypad for that panel will be installed outside of the IT Room. Another keypad must be installed near Reception for system notifications and future arming/disarming capabilities. The POTS line provided by the facility must be used with cellular backup installed for communication to the central station at the Battle Creek MegaCenter.

Contractor shall also install thirteen (13) panic alarms to be connected with the Battle Creek MegaCenter, which is monitored by FPS. The thirteen (13) alarms should be placed at the receptionist desk, Veteran Readiness and Employment (VR&E) hallway, and Veterans Service Center (VSC) hallway along with Rooms 104, 115, 116, 117, 122, 123, 124, 126, 127, and 128.

The Ft. Knox facility will not require any access control or video system at this time.

VII. Technical Clarifications

(a) All installed wiring by the Contractor must utilize Plenum Rated cable as required.

(b) Contractor will not be included in any penalties or adjustments due to damages caused by others. The Contractor shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel caused by the employees of the Contractor or subcontractor forces. The Contractor shall notify the Contracting Officer and the COR, in writing, within four (4) hours of any mishap or incident. The aforementioned Government personnel will consequently then notify the Safety Officer. Notifications from the Contractor of any mishap that are made after duty hours shall be reported to the appropriate Government personnel on duty at the time of the mishap. The Contractor shall immediately secure the affected area of the project site and/or the damaged property if requested by the Contracting Officer, the COR, or the Safety Officer. The Contractor must impound pertinent maintenance and training records until released by the investigating Safety Officer.

(c) Computers supplied by the Contractor must meet all agency specifications and requirements to include Technical Reference Model (TRM), software operating system, application, and version requirements.

(d) The installed equipment must be connected to a computer network (Network). The Contractor will work with VA IT to install the software needed. Said software will run the equipment and will connect the equipment to the network in conformance with the network settings supplied by VBA. VBA will supply a Transmission Control Protocol/Internet Protocol (TCP/IP) Ethernet network address pursuant to Contractor specifications for access control system operation. The Contractor shall not be responsible for the setup, operation, or maintenance of the network, network performance, or compatibility issues.

(e) All electronic door hardware that is provided, installed, and adjusted for proper operation shall not draw over 0.5 Amps at 24 volts direct current (VDC). Doors that require refurbishment and/or replacement to become and/or remain within the functional parameters of the Contractor system may be necessary depending on the proposed materials for installation.

(f) Product installation solution and corresponding maintenance services will be the property of the End User, more specifically VBA. All product licenses, parts, and installation labor will come with a three (3) year extended warranty. The extended warranty is for three (3) full years from the date that the PACS is installed and fully operational. The extended warranty will be provided by the Contractor.

(g) There are no liquidated damages to be imposed by the Contractor against the Government as part of this Contract.

VIII. Submittals

Material submittals shall be distributed to the COR and the Contracting Officer for review before installation and application. The Contractor shall create, update, distribute, file, maintain, reproduce, and allow VA access to documents necessary or appropriate in the performance of work under this Statement of Work. The Contractor is responsible for all submittals meeting the VA specifications and requirements. All submittals will be presumed to meet the VA specifications unless the Contractor has requested a variance in writing and approved by COR prior to providing the submittal. The Contractor, at no expense to VA, must correct and resubmit improperly prepared records rejected by the COR.

The Contractor shall provide all applicable material submittals for this project to be reviewed by the COR and the Contracting Officer. The COR shall review and issue appropriate action (approve, disapprove, revise/resubmit) on each material submittal within five (5) business days of receipt. Material submittals shall also include a Project Superintendent Letter, Occupational Safety and Health Administration (OSHA) Certifications, and Schedule of Values/Project Schedule. Material submittals shall also include Shop Drawings, Product Data, and Samples.

Contractor shall make all necessary field measurements and investigations to assure that the equipment and assemblies will meet requirements.

IX. Pre-Construction Conference

After the initial requisite post-award documentation is submitted by the Contractor, then the Contractor shall virtually attend the Preconstruction Conference via Microsoft Teams. At a minimum, the Project Foreman and Site Superintendent will attend.

Initial Post-Award Documentation Deliverables

1) Applicable Bonds

2) Liability Insurance Certificate

X. Mandatory Document Submissions

Contractor will submit the following documentation:

· Site Superintendent Letter on company letterhead within ten (10) business days from the issuance of the NTP.

· Project Schedule to the Contracting Officer and COR within ten (10) business days from the issuance of the NTP.

· Schedule of Values to the Contracting Officer and COR within ten (10) business days from the issuance of the NTP.

· Current OSHA 30-hour Safety Training Certificate for the Project Foreman and Site Superintendent. OSHA 10-hour Safety Training Certificate for all other employees should be maintained by the Contractor and provided to the Contracting Officer and COR upon request.

· Health/Safety Plan within ten (10) business days or prior to any work performed inside the building.

· Risk Assessment / Activity Hazards Analysis (AHA) within ten (10) business days or prior to any work performed inside the building.

· Standard Form (SF) 1413 for each subcontract engaged during the project or on the work site within ten (10) business days or prior to any work performed inside the building.

· Material Submittals for any materials utilized during the performance of the project.

· Daily Logs supplied to the Contracting Officer and COR for regular compliance checks of project status and monitor performance progress.

Deliverables

1) Executed NTP

2) Site Superintendent Letter

3) Project Schedule

4) Schedule of Values

5) OSHA 30-hour Certificate

6) Health / Safety Plan

7) Risk Assessment / AHA

8) Any and all SF 1413s

9) Any and all Material Submittals

10) Daily Logs

XI. Project Meetings

The Contractor shall attend each project meeting that will be conducted. Said project meetings will be scheduled and held virtually through Microsoft Teams on a biweekly basis. Meeting minutes shall be drafted, completed, and submitted by the Contractor to the Contracting Officer and COR within three (3) business days after each designated meeting.

Deliverables Meeting Minutes

XII. Inspections

Services will include monthly site inspections complete with written reports submitted to the Contracting Officer and COR.

Deliverables

1) Inspection Reports

XIII. Punch List Activities

The Contractor will conduct a walkthrough with the COR to prepare a 'joint' punch list. From any faults, omissions, or improvements identified in the ‘joint’ punch list, the Contractor will proceed to correct accordingly. Upon the Contractor correcting all faults identified on the ‘joint’ punch list, the COR and the Contractor will then conduct another walkthrough. After acceptance by the COR that all faults have been adequately corrected and the work accepted, the Contractor will then submit an executed 'Release of Claim' letter to the Contracting Officer and the COR. Final payment will not be processed or approved until an executed Release of Claims has been properly submitted by the Contractor.

Deliverables

1) Punch List

2) Executed Release of Claims

XIV. Security

The Contractor, employees of the Contractor, any subcontractors, or other personnel associated with the Contractor for this project must have Homeland Security Presidential Directive 12 (HSPD-12) and National Agency Check and Inquiries (NACI) clearances. VBA will assist in the process to obtain additional security clearances, as needed. HSPD-12 cards to enter the space and security protocol will be determined by building management at each facility. The Contractor is responsible for all costs associated with personnel escort needs.

XV. Environmental Requirements

(a) Recycling and Trash Removal

Unless otherwise approved by the COR as part of the Contractor’s recycling plan, the Contractor shall remove all packing material, debris, and cartons from the job site on a daily basis. The Contractor shall dispose of recyclables, trash, and packing materials from the installation site on a daily basis. No recyclables, trash, or packing materials shall be disposed of or discarded in facility-provided recycling containers, trash containers, or dumpsters.

Contractor shall provide validation documentation of proper disposal of necessary equipment that ensures disposal of radiological equipment meets both the federal and state disposal guidelines.

(b) Hazardous Waste

No known hazardous materials are present. As a part of the project closeout process, the Contractor shall deliver a formal letter on company letterhead that states no asbestos containing material (ACM) or asbestos-based products were introduced during the duration of the project. This letter shall be signed and dated by a company officer.

(c) Safety and Health

Equipment: The Contractor shall provide all safety equipment, devices, material data safety sheets (MSDS), and personal protective equipment (PPE), as required, for employees and subcontractor forces. Copies of all MSDS shall be provided to the COR.

OSHA: Prior to commencing work, the Contractor shall provide proof that an OSHA designated "competent person” will maintain a presence at the work site during all times. The Project Foreman and Site Superintendent for the Contractor will have completed no less than thirty (30) hours of OSHA approved safety training. The Site Superintendent may be the same individual as the Site Safety and Health Officer (SSHO). All other employees of the Contractor will have no less than ten (10) hours of OSHA approved safety training.

Safety Plan and AHA: Contractor will provide a site-specific safety plan as well as an AHA. An example of a VA approved AHA can be found at http://www.usace.army.mil/Portals/2/docs/AHA2.pdf.

Compliance: The Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. Said requirements include, but are not limited to, those found in Federal OSHA as well as State OSHA statutes and regulations, such as applicable provisions of Title 29 in the Code of Federal Regulations (CFR), Parts 1910 and 1926. Contractor is solely responsible in determining the legal requirements applicable to any construction-related activities that shall ensure safe and healthy working conditions for all employees of the Contractor and subcontractor forces.

XVI. Non-Personal Services

The Government shall neither supervise employees of the Contractor or subcontractor forces nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, employees of the Contractor or subcontractor forces. The Contractor shall be responsible for managing all employees of the Contractor and subcontractor forces as well as to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, then the Contractor shall notify the Contracting Officer immediately.

XVII. Subcontract Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement. The Contractor shall also be responsible and accountable for subcontractor performance on this requirement. At all times during performance of this Contract as well as until the work is completed and accepted, the Contractor shall directly superintend the work. The Contractor shall have a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor on the worksite at all times.

The Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest considerations. Contractors may add subcontractors to the team after notification to the Contracting Officer and COR with proper documentation [Standard Form 1413].

XVIII. Related Documents

The following documents are related to this project:

(a) VA Specification 26 05 11 titled Requirements for Electrical Installations.

(b) VA Specification 26 08 00 titled Commissioning of Electrical Systems.

(c) VHA Directive 2011-036, Safety and Health During Construction, that can be found at http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=2448.

(d) VA Handbook 6500.6, Appendix D, Contractor Rules of Behavior, that can be found at http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=471&FType=2.

(e) ASCE 7-02 Minimum Design Loads for Buildings and Other Structures, Second Edition, that can be found at https://law.resource.org/pub/us/cfr/ibr/003/asce.7.2002.pdf.

(f) 29 CFR Subpart C, Section 1926.20 - Application of the Multi-Employer Policy to Particular Construction Standards, that can be found at https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=INTERPRETATIONS&p_toc_level=3&p_keyvalue=1926.20&p_status=CURRENT.

(g) NFPA 70, 2014 titled the National Electrical Code.

(h) NFPA 101, 2015 titled Life Safety Code.

XIX. Miscellaneous

The Department of Veterans Affairs is a smoke-free environment. Smoking is not permitted at any facility. No smoking will be allowed on the premises, including within vehicles.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION (OCT 2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and “reasonable inquiry” have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations. (1) The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of Provision)

2.2 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) Organized site visits have been scheduled for— Bowling Green: Thursday, March 6, 2025 at 10:00 am EST and Fort Knox: Tuesday, March 11, 2025 at 10:00 am EST.

(c) Participants will meet the Contracting Officer’s Representatives (CORs), Richard Frymire and/or Michael Glock, at—

(End of Provision)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

FEB 1999

2.7 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE (FEB 2023)

(a) Any offeror responding to this solicitation must comply with established VA Information and Communication Technology (ICT) (formerly Electronic and Information (EIT)) accessibility standards. Information about Section 508 is available at http://www.section508.va.gov/.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 852.239–75, Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit appropriate VA Section 508 Checklists, in accordance with the checklist completion instructions. The purpose of the checklists is to assist VA acquisition and program officials in determining whether proposed ICT supplies, or information, documentation and services conform to applicable Section 508 accessibility standards. The checklists allow offerors or developers to self-evaluate their supplies and document—in detail—whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

(c) Respondents to this solicitation must identify any exception to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(End of Provision)

2.8 SUBMISSION INSTRUCTIONS AND CHECKLIST

1. PURPOSE: This acquisition is to perform construction-related services of installing a Physical Access Control System (PACS) at the out-based facility in Bowling Green, Kentucky, and removing then subsequent replacing a Panic Alarm System at the out-based facility in Fort Knox, Kentucky as further described by the Statement of Work. No existing PACS must be removed at the Bowling Green, Kentucky, facility. This requirement is for the Veterans Benefits Administration (VBA) on behalf of the Louisville, Kentucky, Veterans Affairs Regional Office (VARO). However, the places of performance are as follows:

(a) Bowling Green, Kentucky Out-Based Facility located at 400 East Main Street, Suite 300, Bowling Green, Kentucky 42101 and

(b) Fort Knox, Kentucky, Out-Based Facility located at 26 Pershing Drive, Building 1379, Fort Knox, Kentucky 40121.

2. REQUEST FOR QUOTATION: This solicitation is being issued as a Request for Quotation (RFQ) in accordance with Federal Acquisition Regulation (FAR) Part 13. VBA, more specifically the Office of Mission Support (OMS) – Acquisition Directorate, intends to award one (1) Firm-Fixed-Price Construction Purchase Order in connection with Solicitation Number 36C10D25Q0057 for the Louisville VARO.

3. SDVOSB SET-ASIDE: This procurement is a total set-aside (100%) for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns in accordance with FAR 19.502-2(a) and FAR Subpart 19.14. Quotations received from other than SDVOSB concerns will not be considered.

Veterans Affairs Acquisition Regulation (VAAR) 852.219-73 is included in this RFQ solicitation and references the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov/. However, the VetCert database portal is now static and is no longer being updated as of August 2024. To be eligible for award, a vendor must be listed as SDVOSB certified in the SBA Dynamic Small Business Search (DSBS) database (under Government Certifications) found at https://dsbs.sba.gov/search/dsp_dsbs.cfm.

All SDVOSBs must verified at the time of quotation submission and at the time of award pursuant to VAAR 819.7006. Failure to be visible and verified at the time of quotation submission will result in the vendor’s ineligibility for award.

4. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Contractors are required, conforming with FAR 4.1102, to be registered in the SAM database at http://www.sam.gov and must enter all mandatory information prescribed by the system. Interested vendors are required to be registered in SAM at the time of quotation submission for compliance with the annual representations and certifications requirements. Failure to be registered and verified through SAM, at the time of quotation submission, will result in the vendor’s ineligibility for award.

5. VETS-4212: Title 38, United States Code (U.S.C.) Section 4212(d), codified in 41 Code of Federal Regulations (CFR) Section 61-300, requires that Federal Contractors report, at least on an annual basis, the number and category of veterans who are within the company’s workforce. Submission of the annual VETS-4212 reporting information can be completed electronically at http://www.dol.gov/vets/vets4212.htm.

6. RFQ EXPENSES AND PRE-CONTRACT COSTS: This RFQ solicitation does not commit the Government to pay any costs incurred in the preparation or submission of a Quotation, or for other costs incurred before award of a Purchase Order.

7. WAGE DETERMINATION: Wages for all Contractors and subcontractors must comply with the Wage Rate Requirements (formerly the Davis Bacon Act). The current Wage Rate Determinations are General Decision KY20250099 – 02/07/2025 [Bowling Green] and General Decision KY20250091 – 01/03/2025 [Fort Knox]. The Wage Rate Determination that is current at the time of the award will be the applicable determination for the project. Current Wage Rate Determinations are available at: https://sam.gov/content/wage-determinations.

8. BONDS: A payment bond will be required in the penal sum of 100% of the price of the Purchase Order within ten (10) calendar days of award on the Standard Form (SF) 25A. No other bond shall be submitted for this requirement. The Payment Bond from the successful offeror that receives the contract award must also be offered by a corporate surety, which appears on the Department of the Treasury Approved Sureties Listing at https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

9. RFQ ACCEPTABILITY: Quotations shall strictly comply with all instructions in this RFQ solicitation to ensure a complete submission. Failure to furnish a complete submission on or before the due date [addressed in Section 14 and Section 15 below] may result in the Quotation being rendered as non-responsive and/or unacceptable by the Government, thereby eliminated from consideration for award. The submission will be presumed as the best and final Quotation in response to this RFQ solicitation. The Government intends to award one (1) Firm-Fixed-Price Construction Purchase Order without discussions.

10. GENERAL RFQ PREPARATION INSTRUCTIONS:

a. The instructions in this RFQ solicitation prescribe the format of Quotation submissions as well as describe the approach for the development and presentation of the proposed data. The Quotation shall include all information requested in these specific instructions. Failure to include all information requested in these specific instructions may adversely affect the evaluation. Quotations that merely reiterate or promise to accomplish the requirements of the RFQ solicitation will be considered unacceptable. Quotations that are orderly and sufficiently documented by each evaluation factor will be efficient for the Government to understand, which will enable the Government with performing thorough and fair evaluations.

b. Quotation submissions must provide enough information for the Government to ascertain the capability of that particular vendor in performing the construction-related services as described by the SOW, which is a part of this RFQ solicitation. All commitments made in the Quotation may become a part of the Purchase Order. The data submitted with each Quotation should be complete and concise, but not overly elaborate. Excessive reliance on promotional brochures is strongly discouraged.

11. SITE VISIT: A Site Visit has been scheduled at each location for this project, which will be the only opportunities that potential vendors may visit each respective project site. The Site Visit at the Bowling Green, Kentucky, Out-Based Facility will be conducted on Thursday, March 6, 2025 at 10:00 am EST. The Site Visit at the Fort Knox, Kentucky, Out-Based Facility will be conducted on Tuesday, March 11, 2025 at 10:00 am EST. See FAR Clause 52.236-27 in this RFQ solicitation for further information. All potential vendors, subcontractors, and suppliers are strongly encouraged to attend these Site Visits.

12. TECHNICAL QUESTIONS (REQUESTS FOR INFORMATION): Questions of a technical nature also identified as Requests for Information (RFIs) must be provided in writing and shall be submitted by the prospective vendors to Dirk Kelley. RFIs shall be submitted only via e-mail correspondence to Dirk.Kelley@va.gov, which the RFI Form is attached to this RFQ solicitation (S02 Request for Information Form). Oral RFIs are not acceptable due to the possibility of misunderstanding and/or misinterpretation.

Prospective vendors should attempt to submit all RFIs through one (1) e-mail correspondence for efficiency of the procurement and for minimizing administrative burdens.

Prospective vendors shall also specify the applicable facility location [Bowling Green, Fort Knox, or Both] in the Question Line of the RFI Form for each RFI presented.

The subject line of any RFI e-mail correspondence for this project must read as follows: ‘PACS and Panic Alarm Installations (327) – Requests for Information’. The submission due date and time for receipt of RFIs is Monday, March 17, 2025 by 3:00 pm EST. No late RFIs will be accepted or considered.

13. AMENDMENTS: Amendments to this RFQ solicitation will be posted on Contract Opportunities through SAM at https://sam.gov/content/opportunities. Copies of the Amendments will not be individually mailed or distributed by e-mail correspondence. No other notification of Amendments will be provided other than posting to Contract Opportunities through SAM. Potential vendors are solely responsible for obtaining and acknowledging any Amendments to the RFQ solicitation. Failure to acknowledge any Amendment may result in the vendor being considered as non-responsive, which is defined below.

The Site Visit Sign-In Sheets will be posted in an Amendment to this RFQ solicitation. Responses of timely submitted RFIs will be posted in an Amendment to this RFQ solicitation.

14. RFQ DUE DATE AND SUBMISSION INSTRUCTIONS:

a. Quotations shall be submitted on or before Tuesday, April 8, 2025 by 3:00 pm EST, which is also indicated in Block 10 of the SF 18 for this RFQ solicitation. Quotations shall be submitted, in writing, by e-mail to the Contracting Officer at Dirk.Kelley@va.gov.

b. The size of each e-mail shall not exceed 5 megabytes (MBs). If all required attachments exceed this size limitation, then the Quotation submission must be sent in multiple e-mail correspondence.

c. To properly identify the number of e-mails with each Quotation submission, the e-mail correspondence for Quotation submissions shall be labeled in the subject line as follows: “Email # of # - Quotation for RFQ 36C10D25Q0057, PACS and Panic Alarm Installations.”

15. RFQ INSTRUCTIONS, FORMAT, AND CONTENT:

a. INSTRUCTIONS

i. These instructions prescribe the format of Quotations and describe the approach for the development and presentation of the proposed data. The Quotation shall include all information requested in the specific instructions and evaluation factors. Failure to include all information requested may adversely affect the evaluation. A Quotation that merely reiterates or promises to accomplish the requirements of the RFQ may be considered unacceptable. A Quotation that is orderly and sufficiently documented by each evaluation factor will enable the Government to easily understand and perform a thorough and fair evaluation.

ii. Submissions shall not contain any classified data.