36C10D25Q0014 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006 00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006 To all Offerors/Bidders

36C10D25Q0014 10-29-2024

X x x

Thursday, November 14, 2024 @ 3PM EST x This amendment is to incorporate two (2) things:

1) Add a date for questions to be asked. Questions need to be received by Monday 11/4/2024 @ 3PM EST.

- Answers to any questions received will be in another amendment, posted NLT 11/7/2024.

2) Correct some of the information in the Addendum to FAR 52.212-1 (attached).

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

1. QUESTIONS: Questions to this solicitation shall be submitted via electronic mail to the Contract Specialist Julie.Lemire@va.gov). Questions will be accepted until 11/14/2024, 3:00 PM. (EST). The Government is not obligated to respond to any questions received after that date and time. All questions received within the designated timeframe that the Government considers relevant, will be answered. Responses to questions will be provided as amendment to the Request for Quote (RFQ) that will be made available to all potential Vendors. Telephonic inquires will not be responded to.

2. ACQUISITION HISTORY: N/A

3. QUOTE EXPENSES AND PRE-CONTRACT COSTS: This RFQ does not commit the Government to pay costs incurred in preparation and submission of quotes or for other costs incurred prior to award of a formal contract.

4. QUOTE ACCEPTABILITY: Vendors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete quote. Failure to furnish a complete quote, at the time of quote submission, may result in the quote being unacceptable to the Government and eliminated from consideration for award. The Vendor is hereby advised that its quote is presumed to represent its best and final quote in response to this solicitation. Only quotes submitted by SB vendors shall be accepted by the Government.

5. SAM: Vendors must be registered in the Systems for Award Management (SAM) and have an active registration at the time quotes are submitted. No contract will be entered into with an unregistered contractor. Internet access allows you to register by completing an electronic on-line registration application at https://sam.gov.

6. GENERAL QUOTE PREPARATION INSTRUCTIONS:

6.1. These instructions prescribe the format of quotes and describe the approach for the development and presentation of the proposed data. The quote shall include all information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A quote that merely reiterates or promises to accomplish the requirements of the RFQ may be considered unacceptable. A quote that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation.

6.2. Vendors are cautioned to submit enough information to enable the Government to ascertain each Vendor’s capability to perform the services depicted in the solicitation’s SOW. All commitments made in the quote may become a part of the resultant contract. The data submitted with each quote should be complete and concise, but not overly elaborate. Excessive reliance on promotional brochures is discouraged.

7. QUOTE DUE DATE AND SUBMISSION INSTRUCTIONS:

7.1. Quotes are due no later than the date and time listed on the solicitation’s SF1449 document, first page, block 8. Quotes shall be submitted via email to Julie.Lemire@va.gov .

8. QUOTE INSTRUCTIONS, FORMAT, AND CONTENT

8.1. INSTRUCTIONS

8.1.1. These instructions prescribe the format of quotes and describe the approach for the development and presentation of the proposed data. The quote shall include all information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A quote that merely reiterates or promises to accomplish the requirements of the RFQ may be considered unacceptable. A quote that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation.

8.1.2. The Vendor’s quote shall consist of four (4) volumes. The Volumes are 1 -Technical Capability and Experience; 2 – Past Performance; 3 – Price; 4– Solicitation SF1449 Document’s completed first page to include any applicable amendment documents, completed limitations of subcontracting and Certifications/Representations.

8.1.3. Files shall not contain classified data. The use of hyperlinks in quotes is prohibited and any information contained within those hyperlinks will not be evaluated.

8.1.4. Vendors shall submit their quote via email to Julie.Lemire@va.gov .

8.1.5. The Vendor is required to re-represent themselves as a SB for NAICS 561730 at the time of quote submission. The Vendor must certify in writing within their quote that they are a SB for NAICS 561730 with small business size standard $9.5 Mil under this solicitation.

8.2. QUOTE FILE FORMAT

2.1. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. Each volume shall contain a cover page consisting of the Volume number, RFQ number/title, Vendor’s name, UEI, DUNS, and CAGE Code. Each Volume shall contain a “Table of Contents” for that Volume. The “Table of Contents” will identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. The Table below indicates the applicable maximum page count for each volume of the Vendor’s quote. Unless otherwise specified, all files must be submitted as either a Microsoft Word file or an Acrobat (PDF) file. Page size shall be no greater than 8 ½” x 11”. Times New Roman Font size shall be 11. Tables and illustrations may use a reduced font size not less than 8-point. Page layout can be portrait or landscape. Larger font can be used on the cover letter.

8.3. QUOTE VOLUME CONTENTS: Each Vendor’s quote shall be submitted as set forth below and all information shall be confined to the appropriate part to facilitate independent evaluation. A cover letter and Table of Contents are not included in the page counts below.

Volume 1 – Technical Capability and Experience

Volume 2 – Past Performance

Volume 3 - Price

Volume 4 Solicitation Documents and Certifications/Representations

8.3.1. VOLUME 1, TECHNICAL CAPABILITY AND EXPERIENCE

8.3.1.1. The Technical quote shall be submitted in accordance with the instructions contained herein. In no case shall statements such as “we comply with the requirements of the RFQ”. A quote that merely reiterates or promises to accomplish the requirements of the RFQ may be considered unacceptable. A quote that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. It is suggested that the specific number and question of the evaluation criteria be included before each narrative: This will allow for ease of evaluation and should preclude the rejection of a quote due to items not being addressed.

8.3.1.2. In the event you reference another document or part of the quote, you must be clear as to where the information can be found: Such statements as “see Company profile” or “see Management Plan” are not acceptable. You must indicate on what page of the quote the information can be found in the referenced document. Failure to do so may make your quote non-compliant.

8.3.1.3. The Vendor shall submit a detailed narrative that addresses the following three equally important technical elements: 1) Technical Approach, 2) Capability and Experience. These elements comprise the Technical Capability and Experience factor and are not in addition to it.

8.3.1.3.1. Technical Approach: The Vendor shall clearly describe their approach to provide the SOW tasks effectively and efficiently.

8.3.1.3.2 Capability and Experience: The Vendor shall submit a written narrative detailing their Capability and Experience in providing recent and relevant services. The vendor shall clearly state the recency and relevancy of the efforts described. The Vendor shall submit their company experience and (when applicable) proposed major subcontractor company experience. Vendor’s Capabilities and Experience shall include efforts that involve the tasks like those required on the SOW.

8.3.1.3.2.1 For consistency, please describe your Capability and Experience as follows per effort:

· Recency: State the time frame including dates (from XX to XX) of the recent effort. Recency is defined as Contracts/purchase orders/task orders that are 75% complete or completed within the past five years from the date Quotes are due. The 75% completion applies to active contracts that include a base and option years. Thus 75% completion of an active contract's base year is considered recent. And active contracts that are on option years are considered recent.

· Relevancy: State the title of the effort, contract number, contract total price and whether you or your major subcontractor are the prime or a subcontractor on the effort. Provide a detailed description of services provided and relevance of the referenced contract to the current requirement. Relevancy is defined as a contract that is similar in size and complexity and scope of the requirements in the solicitation. Similar in size and complexity means the total price of the contract, the number of staff, the number of users served, the number of locations served, and challenges confronted. Scope compares how well the requirements in the solicitation’s PWS align with those of the contract referenced.

8.3.2. VOLUME 2, PAST PERFORMANCE INFORMATION

8.3.2.1. Past Performance includes current on-going (present) performance. Volume 2 past performance information shall include information for two recent and relevant projects, one of the projects must be for the proposed prime contractor for this requirement. Failure to provide past performance information may render a Vendor’s quote incomplete and ineligible for award.

8.3.2.2. The Volume 2 past performance information shall include information for two recent and relevant projects as follows: Contract Number (when applicable), Contracting Officers(CO): Name, Phone number and Email address, Contracting Officers Representatives (COR): Name, Phone number and Email address, Non-Government Points of Contact (if applicable), Total Contract Value at time of award and final price after any/all modifications, Initial Period of Performance (POP) and final POP after any/all modifications, Detailed description of services provided and relevance of the referenced contract to the current requirement, and reason for any modifications which effected price or performance period.

8.3.2.3. The Volume 2 past performance information shall correlate with the two PPQs. No more than two PPQs shall be submitted. One of the PPQs submitted must be for the proposed prime contractor for this requirement. Please clearly state in the Volume 2 and corresponding PPQ whether the past performance information pertains to the prime or for the proposed major subcontractor for this requirement.

8.3.2.3.1. Recency: Contracts/purchase orders/task orders that are 75% complete or completed within the past five years from the date quotes are due, shall be considered recent. The 75% completion applies to active contracts that include a base and option years. Thus 75% completion of an active contract's base year is considered recent past performance. And active contracts that are on option years are considered recent.

8.3.2.3.2. Relevancy is defined as a contract that is similar in size and complexity and scope of the requirements in this solicitation.

8.3.2.3.3. Similar in size and complexity means the total price of the contract, the number of staff, the number of users served, the number of locations served, and challenges confronted. Scope compares how well the requirements in the RFQ's PWS align with those of the contract referenced. Confidence is defined as performance which is satisfactory or better and will be used to assess the risk associated with successful contract performance.

8.3.2.3.4. Major subcontractor is defined as the subcontractor who received the highest percent of the value of the contract.

8.3.2.4. No more than two Performance Questionnaires (PPQs) shall be submitted for contracts/purchase orders/task orders performed within the last five years. It is the Vendor’s responsibility to submit PPQs to the Evaluator from their previous contracts and to ensure these PPQs are emailed to Edward.Bradford@va.gov no later than the quote due date listed in Block 8 of the solicitation. To be considered, the PPQs must be completed by the EVALUATOR from their previous contracts, purchase orders/task orders and emailed directly by the Evaluator to the Contract Specialist Edward Bradford for receipt no later than the time and date quotes are due. All PPQs received after the quote due date and time may not be considered. PPQs submitted directly by Vendor responding to this RFQ or completed by the Vendor responding to this RFQ will not be considered. The Government may contact the Evaluators for any clarifications. The evaluator is the individual/customer who received the services and has knowledge of the Vendor’s performance of those services rendered. The evaluator shall not be the Vendor responding to this request for quote.

8.3.2.5. A Vendor with no Past Performance shall be evaluated as "Neutral.

8.3.3. VOLUME 3, PRICE

8.3.3.1. The Vendor shall complete the Solicitation’s section B, price schedule. All prices shall be fully burdened and represented in TWO DECIMAL POSITIONS ONLY. Example: $0.27, not $0.27458. Please double check your calculations on the Schedule. Please do not make changes to the Schedule.

8.3.4. VOLUME 4, SOLICITATION, OFFER AND AWARD DOCUMENTS, LIMITATIONS ON SUBCONTRACTING AND CERTIFICATIONS/REPRESENTATIONS.

8.3.4.1. Executed Request for Quote: Vendors shall complete blocks 17a (block 17a must include a UEI number, Dun and Bradstreet number and Tax Identification number), 17b, 30a, 30b, and 30c, on the SF 1449 as applicable and acknowledge all amendments issued by submitting signed amendment SF30 documents. An official having the authority to contractually bind your company must sign the SF 1449 in accordance with FAR 4.102.

8.3.4.2. Representations, Certifications, and Other Statements of Offerors: Include in your quote only the following completed Representations and Certifications – FAR 52.212-3 paragraph b. All other required representations and certifications are to be completed online.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. (NOV 2021).

(b)

(1) Annual Representations and Certifications. Any changes provided by the Vendor in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The Vendor has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Vendor verifies by submission of this quote that the representations and certifications currently posted electronically at FAR 52.212–3, Offeror Representations and Certifications—Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this quote is submitted and are incorporated in this quote by reference (see FAR 4.1201), except for paragraphs________________________. Note: insert “None” in the blank area if everything is up to date in SAM.gov

8.3.4.3. Quote must include the completed VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. Vendor completed certification/fill-in required. The formal certification must be completed, signed, and returned with the Vendor’s quote. The Government will not consider quotes for award from Vendors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

(End of Addendum)