36C10B26Q0737 8.27.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B26Q0737 08-27-2026

Michelle Prinston 848-377-5343 09-03-2026

10:00AM EST

36C10B Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

X

541512

$34 Million

N/A

See Delivery Schedule

36C10B

Department of Veterans Affairs Technology Acquisition Center

TBD

36C10A

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

POC:

Contract Specialist:

Michelle Prinston; michelle.prinston@va.gov Contracting Officer:

Jason King; Jason.king6@va.gov

Brand Name or Equal PAR Excellence Weight Based Inventory

Management System

Please see B.4 Price Schedule

Please see B.5 Product Description

Jason King mailto:michelle.prinston@va.gov mailto:Jason.king6@va.gov

36C10B26Q0737

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT:

B.3 CONTRACT ADMINISTRATION DATA

B.4 PRICE SCHEDULE

B.5 PRODUCT DESCRIPTION

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.212-4 TERMS AND CONDITIONS - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025)

C.3 FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.4 VAAR 852.201-70 CONTRACTING OFFICER’S REPRESENTATIVE (DEC 2022)

C.5 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.7 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM

REQUIREMENTS (DEVIATION)(JAN 2023)

C.8 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.239-70 SECURITY REQUIREMENTS FOR INFORMATION

TECHNOLOGY RESOURCES (FEB 2023)

C.11 VAAR 852.239-76 INFORMATION AND COMMUNICATIONS TECHNOLOGY

ACCESSIBILITY (FEB 2023)

C.12 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

C.13 Artificial Intelligence in VA Contracts

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENT 01 – APPENDIX A : Dayton VAMC Medical Facility locations

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.216-1 TYPE OF CONTRACT (NOV 2025)

E.3 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025)

E.4 52.233-2 SERVICE OF PROTEST (NOV 2025)

E.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (NOV 2025)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP

2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

E.8 VAAR 852.239-71 INFORMATION SYSTEM SECURITY PLAN AND

ACCREDITATION (FEB 2023)

E.9 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.10 ARTIFICIAL INTELLIGENCE EFFORTS

E.11 BASIS FOR AWARD

E.12 QUOTE SUBMISSION INSTRUCTIONS

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for Brand Name or Equal PAR Excellence commercial products and commercial services. This announcement constitutes as the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

The Department of Veteran Affairs, Technology Acquisition Center, intends to issue a solicitation identified as Request for Quote (RFQ) 36C10B26Q0737, for Brand Name or Equal PAR Excellence.

The North American Industry Classification System (NAICS) number is 541512 – Computer Systems Design Services.

This solicitation is unrestricted.

The Government intends to make a single award to the responsible vendor whose offer conforms to the solicitation.

The following Federal Acquisition Regulation (FAR) clause, along with others found in Sections C of this document, apply to this acquisition:

FAR Overhaul Deviation 52.219-9, Small Business Subcontracting Plan (NOV 2025), applies to this acquisition. Contractor shall submit a Small Business Subcontracting Plan, outlining the specific goals to utilize a small business concern, in which will be included in the quote submitted to the office specified in this solicitation at time of quote submission.

The points of contact for all information regarding this solicitation are Michelle Prinston, michelle.prinston@va.gov and Jason King, Jason.king6@va.gov. Complete offers will only be accepted through email to michelle.prinston@va.gov and Jason.king6@va.gov. Please use RFQ 36C10B26Q0737 in the subject line.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrink wrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), Source Code Harmonization and Reuse in Information Technology Act “SHARE IT Act” (P.L. 118-187), and FAR clauses 52.212-4, 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14, this includes any custom code developed for the purpose of performing under this contract. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516;

at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT:

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs

(“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement, or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) All limitations of software usage are expressly stated in the Schedule of

Supplies/Services and the Performance Work Statement/Product Description.

d) The commercial computer software delivered under this contract may not be used, reproduced, or disclosed by the Government except as provided below or as expressly stated otherwise in this contract. The commercial computer software may be-

i. Used or copied for use with the computer(s) for which it was acquired, including use at any Government installation or agency to which the computer(s) may be transferred.

ii. Used or copied for use with a backup computer if any computer for which it was acquired is inoperative.

iii. Reproduced for safekeeping (archives) or backup purposes.

iv. Modified, adapted, or combined with other computer software.

v. Disclosed to and reproduced for use by support service Contractors or their subcontractors, subject to the same restrictions set forth in this contract; and

vi. Used or copied for use with a replacement computer.

e) Unauthorized Obligations.

i. Except as stated in paragraph (ii), when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

1) Any such language, provision, or clause is unenforceable against the

Government.

2) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

3) Any such language, provision, or clause is deemed to be stricken from the commercial supplier agreement.

ii. Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

f) Commercial supplier agreements unenforceable clauses.

i. This agreement is a part of a contract between the commercial supplier and the

U.S. Government for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, task orders, and delivery orders under FAR 12).

ii. End user. This agreement shall bind the ordering activity as end user but shall not operate to bind a Government employee or person acting on behalf of the Government in his or her personal capacity.

iii. Law and disputes. This agreement is governed by Federal law. Any language purporting to subject the U.S. Government to the laws of a U.S. state, U.S.

territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted.

1) Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

2) Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted.

3) Continued performance. The supplier or licensor shall not unilaterally revoke, terminate or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the ordering activity to be in breach of the agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing.

4) Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the U.S. Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act).

https://www.acquisition.gov/gsam/part-502#GSAM_502_101 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

iv. Updating terms. After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as:

1) Terms that change Government rights or obligations.

2) Terms that increase Government prices.

3) Terms that decrease overall level of service; or

4) Terms that limit any other Government right addressed elsewhere in this contract.

5) For revisions that will materially change the terms of the contract, the revised commercial supplier agreement must be incorporated into the contract using a bilateral modification.

6) Any agreement license terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them.

v. No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative.

vi. Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

vii. Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows:

1) Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the ordering activity. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order.

2) This charge, if disputed by the ordering activity, will be resolved in accordance with FAR 52.212-4(d); no payment obligation shall arise on the part of the ordering activity until the conclusion of the dispute process.

3) Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government.

(3). Software Maintenance and/or Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/gsam/part-552#GSAM_552_212_4

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (i.e.: www.cpars.com).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

(6). Data Rights.

a. Notwithstanding any contrary provisions contained in the Contractor’s standard commercial license, the Contractor agrees that the Government will have the rights that are set forth in paragraph (b) below to use, duplicate or disclose any commercial computer software delivered under this Contract/Order.

b. The commercial computer software delivered under this Contract/Order may not be used, reproduced, or disclosed by the Government except as provided below or as expressly stated otherwise in this Contract/Order. The commercial computer software may be-

• Used or copied for use with the computer(s) for which it was acquired, including use at any Government installation to which the computer(s) may be transferred;

• Used or copied for use with a backup computer if any computer for which it was acquired is inoperative;

• Reproduced for safekeeping (archives) or backup purposes;

• Modified, adapted, or combined with other computer software, provided that the modified, adapted, or combined portions of the derivative software incorporating any of the delivered, commercial computer software shall be subject to same restrictions set forth in this Contract/Order;

• Disclosed to and reproduced for use by support service Contractors or their subcontractors, subject to the same restrictions set forth in this Contract/Order;

and

• Used or copied for use with a replacement computer.

• If the commercial computer software is otherwise available without disclosure restrictions, the Contractor licenses it to the Government without disclosure restrictions. The terms and provisions of this Contract/Order shall comply with Federal laws and the Federal Acquisition Regulation.

c. The Contractor shall affix a notice substantially as follows to any commercial computer software delivered under this Contract/Order: “Notice-Notwithstanding any other license agreement that may pertain to, or accompany the delivery of, this computer software, the rights of the Government regarding its use, reproduction and disclosure are as set forth in Government Contract No. ______________________.”

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10B Jason King Department of Veterans Affairs Technology Acquisition Center

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[ ] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] After Government acceptance of Deliverables in Section

B.4, Price Schedule and in accordance with Section B.5, Product Description.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.4 PRICE SCHEDULE

The resulting contract will be awarded on a firm-fixed-price basis as defined by Federal Acquisition Regulation Subpart 16.202. Accordingly, the Contractor shall ensure that any and all costs associated with the Contractor’s proposed application(s), software products, software solution, and/or system, shall be included in the Contractor’s proposed firm-fixed price, and shall serve as the Contractor’s firm-fixed price for the life of any resulting contract. No additional costs or fees relative to the Contractor’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or maintenance of the Contractor’s proposed solution will be allowed, accepted, and/or paid by the Government.

Days used below refer to calendar days unless otherwise stated. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government workday after the weekend or holiday.

NOTE: Offerors are required to complete Section B.4, in its entirety, and submit it with their respective quote. Offerors are cautioned that alterations to, or failure to propose pricing for any of, the line items specified below may render quotes unacceptable and therefore, ineligible for award. Please be advised that any successful Offeror’s Section B.4 submitted in response to this Request for Quotation will be incorporated into any resulting award and thereby serve as the Offeror’s Firm-Fixed Unit Pricing for the life of the contract. All questions shall be directed to Contract Specialist, Michelle Prinston at michelle.prinston@va.gov, prior to the closing date and time specified in Block 8 on page 1 of the SF 1449.

Base Period The Period of Performance (PoP) shall be 12 months from date of award.

Product Service Code (PSC): 7C21

CLIN DESCRIPTION OF

SUPPLIES/SERVICES QTY UNIT UNIT Price TOTAL Price

Project Management in accordance with (IAW) Paragraph 2.6 of the Product Description (PD) inclusive of all subparagraphs.

This CLIN includes all labor, material, supplies, and any other costs required for successful completion for the services detailed in PWS paragraphs 2.6 inclusive of all subparagraphs.

The price of this CLIN shall be included in the priced CLINs.

The PoP shall be 12 months from date of award.

12 MO NSP NSP

Dayton VA Medical Center Brand Name or Equal (BNE) PAR Excellence

LO

NSP

System and Installation IAW Paragraphs

2.0 -2.7 of the PD.

The Contractor shall provide and install all bins, scales, accessories, parts, labor, hardware, software, and training within 12 months of award.

0002AA

BNE PAR Excellence System Hardware IAW Paragraphs 2.1 of the

PD.

1 LO

0002AB

BNE PAR Excellence System Annual Software Licenses IAW Paragraph 2.2 of the PD.

The PoP shall be 12 months from date of installation.

MO

0002AC

Facility Installation Services of the BNE PAR Excellence System IAW Paragraph 2.3 of the PD.

Payment upon successful completion of installation.

0002AD

Hotline Support and Performance Monitoring IAW Paragraph 2.4 of the

PD.

0002AE Training IAW Paragraph 2.5 of the PD. 1 LO

Lima CBOC - BNE PAR Excellence System and Installation IAW Paragraphs

2.0 -2.7 of the PD.

The Contractor shall provide and install all bins, scales, accessories, parts, labor, hardware, software, and training within 12 months of award.

0003AA

BNE PAR Excellence System Hardware IAW Paragraphs 2.1 of the

PD.

0003AB

BNE PAR Excellence System Annual Software Licenses IAW Paragraph 2.2 of the PD.

The PoP shall be 12 months from date of installation.

12 MO

0003AC

Facility Installation Services of the BNE PAR Excellence System IAW Paragraph 2.3 of the PD.

Payment upon successful completion of installation.

0003AD

Hotline Support and Performance Monitoring IAW Paragraph 2.4 of the

PD.

0003AE Training IAW Paragraph 2.5 of the PD. 1 LO

Springfield CBOC - BNE PAR Excellence System and Installation IAW Paragraphs 2.0 -2.7 of the PD.

The Contractor shall provide and install all bins, scales, accessories, parts, labor, 0004AA

BNE PAR Excellence System Hardware IAW Paragraphs 2.1 of the

PD.

0004AB

BNE PAR Excellence System Annual Software Licenses IAW Paragraph 2.2 of the PD.

0004AC

Facility Installation Services of the BNE PAR Excellence System IAW Paragraph 2.3 of the PD.

Payment upon successful completion of installation.

0004AD

Hotline Support and Performance Monitoring IAW Paragraph 2.4 of the

PD.

0004AE

Training IAW Paragraph 2.5 of the PD.

Richmond CBOC - BNE PAR Excellence System and Installation IAW Paragraphs 2.0 -2.7 of the PD.

The Contractor shall provide and install all bins, scales, accessories, parts, labor, hardware, software, and training within 12 months of award.

0005AA

BNE PAR Excellence System Hardware IAW Paragraphs 2.1 of the

PD.

0005AB

BNE PAR Excellence System Annual Software Licenses IAW Paragraph 2.2 of the PD.

0005AC

Facility Installation Services of the BNE PAR Excellence System IAW Paragraph 2.3 of the PD.

Payment upon successful completion of installation.

0005AD

Hotline Support and Performance Monitoring IAW Paragraph 2.4 of the

PD.

0005AE Training IAW Paragraph 2.5 of the PD. 1 LO

Middletown CBOC - BNE PAR Excellence System and Installation IAW Paragraphs 2.0 -2.7 of the PD.

The Contractor shall provide and install all bins, scales, accessories, parts, labor, 0006AA

BNE PAR Excellence System Hardware IAW Paragraphs 2.1 of the

PD.

0006AB

BNE PAR Excellence System Annual Software Licenses IAW Paragraph 2.2 of the PD.

0006AC

Facility Installation Services of the BNE PAR Excellence System IAW Paragraph 2.3 of the PD.

Payment upon successful completion of installation.

0006AD

Hotline Support and Performance Monitoring IAW Paragraph 2.4 of the

PD.

0006AE

Training IAW Paragraph 2.5 of the PD.

Base Year Total $________

Administrative Deliverables

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

X001

Contractor Project Management Plan IAW PD paragraph 2.6.1

Due 30 days after award and updated and maintained throughout the Period of Performance (PoP).

1 LO NSP NSP

X002

Technical Kickoff Meeting IAW PD paragraph 2.6.3

Meeting Agenda due five days after award.

Meeting Presentation due 10 days after award.

Meeting Minutes due three days after presentation.

1 LO NSP NSP

X003

Monthly Progress Reports IAW PD paragraph 2.6.4.

Due 30 days after award and updated monthly thereafter.

1 LO NSP NSP

X004

Contractor Staff Roster IAW PD paragraph 6.2

Due three days after award and updated as required throughout the PoP.

1 LO NSP NSP

X005

Training Plan IAW PD paragraph 2.5

Due 60 days after award.

1 LO NSP NSP

X006 Supply Technician Training IAW PD paragraph 2.5 1 LO NSP NSP

Due prior to implementation of first location

X007

Supply Technician Training Recording (for each secondary inventory location) IAW PD paragraph 2.5

Due after each location has been completed.

1 LO NSP NSP

X008

User Manuals/Technical Maintenance Manuals IAW PD paragraph 2.5

Due 60 days after award.

1 LO NSP NSP

X009 Training Materials IAW PD paragraph 2.5 Due 60 days after award.

1 LO NSP NSP

X010 AI Statement of Attestation IAW PD paragraph 5.7 Due 30 days after award.

1 LO NSP NSP

X011

AI System/LLM Development and Operation Documentation Package IAW PD paragraph 5.7.1 Due 30 days after award.

1 LO NSP NSP

X012

AI Compliance Monitoring and Reporting Plan IAW PD paragraph 5.7.2

Due within ten days of identifying any material deviation.

1 LO NSP NSP

X013

AI Corrective Action Plan IAW PD paragraph 5.7.2 Due within ten days of identifying any material deviation.

1 LO NSP NSP

X014

AI Model/LLM Change Disclosure IAW PD paragraph 5.7.3

Due prior to implementation of any material changes to AI models.

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD) TEMPLATE

DEPARTMENT OF VETERANS AFFAIRS

VA DAYTON VAMC

Brand Name or Equal (BNE) PAR Excellence Weight Based Inventory Management System (WBIMS)

Date: August 14, 2026

VA-26-00075823

PD Version Number: 1.0

1.0 BACKGROUND

The Department of Veterans Affairs (VA), Dayton VA Medical Center (VAMC) has a requirement to implement and support a Weight Base Inventory Management System (WBIMS) with a brand name or equal (BNE) PAR Excellence (PAR Ex) WBIMS.

BNE PAR Ex WBIMS is an inventory management technology that uses calibrated or weighted bins to capture data related to end user usage, stock replenishment, and other inventory related transactions in a supply closet. This technology captures transactions and usage data and keeps it stored on the user’s workstation, allowing them to run reports, analyze data, and manage inventory. The primary purpose of BNE PAR Ex is to identify on-hand quantities and values between VISTA Generic Inventory Package (GIP) and the bins system.

The period of performance shall be 12-months from date of award.

2.0 PRODUCT REQUIREMENTS

The Contractor shall provide and install a BNE PAR Excellence WBIMS at facilities listed below within the Dayton VAMC to include secondary inventory locations within those facilities.

This shall include any ancillary components that may be required for the system to be fully operational. The BNE PAR Excellence WBIMS will meet the salient characteristics detailed in section 2.1-Salient Characteristics. Installation shall include all bins, scales, accessories, parts, labor, hardware, software, and training. The Contractor shall provide all tools or services required to complete the installation of the BNE PAR Excellence WBIMS.

During the base year the Contractor shall provide and install all bins, scales, accessories, parts, labor, hardware, software, and training at each Dayton VAMC Medical Facility locations as identified in Appendix A. The Contractor shall provide a 1-year warranty for all installed equipment and software, which includes replacements for defects or damage not caused by VA personnel. Warranties shall start upon completion of the installation and after VA verifies the system operates correctly. The Contractor shall provide necessary sustainment and support of the installed system to include software and hardware throughout the12 month period of performance.

Work may be performed at remote locations (Appendix A) with prior concurrence in writing from the Contracting Officer’s Representative (COR).

Tasks under this Contract shall be performed at the following VA facilities:

Places of Performance:

Location Name City Address State Department of Veterans Affairs

Dayton VA Medical Center

4100 W 3rd Street 45428 Ohio

Lima CBOC Lima 750 West High Street Ohio

Springfield CBOC Springfield 1620 N. Limestone St.

Springfield Ohio

Richmond CBOC Richmond 1010 North J Street

Richmond Indiana

Middletown CBOC Middletown 4337 North Union Road

Middletown Ohio

2.1 SALIENT CHARACTERISTICS

The BNE PAR Excellence WBIMS shall have the following physical, functional and performance characteristics:

• The BNE PAR Excellence WBIMS shall produce an accurate real-time reading of quantities on-hand accessible by a web-based program and provide data mining capabilities that shall include at a minimum: current stock levels, recommended re-order points, average usage levels per item and ability to track medical supply usage per patient treated at all Dayton VAMC and CBOC Medical Facility locations identified in section

2.0 .

• The BNE PAR Excellence WBIMS shall interface with the Generic Inventory Package (GIP). The primary purpose of the interface is to identify out of balance on-hand quantities and values between GIP and the BNE PAR Excellence WBIMS. The BNE PAR Excellence WBIMS shall identify any out of balance on hand quantities and values, accounting for any due outs or due ins. If the out of balance condition is caused by a pending due in or due out, it shall be displayed separately to easily identify.

• The BNE PAR Excellence WBIMS due-ins and due-outs shall automatically be removed when GIP due-ins and due-outs are “cleared”.

• The BNE PAR Excellence WBIMS shall have the following physical, functional and performance characteristics:

• The BNE PAR Excellence WBIMS shall produce an accurate real-time reading of quantities on-hand accessible by a web-based program and provide data mining capabilities that shall include at a minimum: current stock levels, recommended re-order points, average usage levels per item and ability to track medical supply usage per patient treated at Dayton VAMC and CBOC locations identified in section 2.0 .

• The BNE PAR Excellence WBIMS shall interface with the GIP. The primary purpose of the interface is to identify out of balance on-hand quantities and values between GIP and the BNE PAR Excellence WBIMS. The BNE PAR Excellence WBIMS shall identify any out of balance on hand quantities and values, accounting for any due outs or due ins. If the out of balance condition is caused by a pending due in or due out, it shall be displayed separately to easily identify.

• The BNE PAR Excellence WBIMS due-ins and due-outs shall automatically be removed when GIP due-ins and due-outs are “cleared”.

The BNE PAR Excellence WBIMS shall:

1. Be a WBIMS.

2. The system uses the empty bin weight to calculate actual supply quantities and inventory levels. Provide real-time visibility into our Secondary Inventory locations to include supply closets and primary inventory points within the identified facilities.

3. Be integrated with VA GIP package in Integrated Funds Distribution, Control Point Activity, Accounting, and Procurement (IFCAP) for real time data on available inventory.

4. Have wall mounted bins that are physically connected to the VA network (cannot use wireless).

5. VA Technology Reference Model (TRM)-approved.

6. Capable of tracking, adjusting, and reporting comprehensive real time information pertaining to the inventory of primary and secondary locations within the facilities in section 2.0.

7. Upon depletion of stock, the system shall trigger distribution tickets based on Periodic Automatic Replacement (PAR) levels/minimum order levels, Re-order points, and Emergency Stock Levels.

8. Software shall be intuitive and easy to train on in accordance with (IAW) Section 2.5 of this Product Description.

9. Allow its software to utilize multiple users with different levels of permissions.

10. Generate reports that are relevant to American Production and Inventory Control Society

(APICS) Principles of Inventory Management.

11. Be able to handle a wide range of products in variation of and based on size, thickness, and weight.

12. Complete generic identification, solution shall uniquely identify and track all medical and surgical supplies through standardized item attributes, including manufacturer, item description, catalog number, lot number, expiration date, and inventory classification..

13. Convey equipment status - Communication about system status including system failures IAW Section 2.3.

14. Provide status of materials management related to–

a. Open Orders.

b. Emergency/Critical Item Levels.

c. Negative Quantities on-Hand.

15. Provide item locations.

16. Provide current inventory levels –

a. Level recommendations by cost and usage demand SKU reduction recommendations.

b. Items over established baseline par levels.

c. The system/solution will be able to recognize value trends and usage trends pertaining to stock outs and critical hit PAR level/minimum order level values over time.

17. Consumption tracking.

a. Average monthly usage.

b. Consumption analysis including time.

c. Consumption deviation.

d. Consumption over time.

18. Provide reports which include:

a. Activity detail (sales, receipts, adjustments, etc.) to include time inventory on hand changed.

b. Quantity on-hand Value on-hand.

c. Department transactions.

d. Cycle count sheet.

e. Out of balance with GIP – on hand Due-ins.

f. Due outs.

g. Issue multiple discrepancy between GIP and PAR Bin.

h. Emergency levels.

19. Provide Order status to include:

a. Existing orders.

b. Order preview.

20. Provide item details to include:

a. Item master Item history.

b. Item classification Reconciliation history.

c. Most recent reconciliation per item.

Installed equipment shall have a one-year full equipment replacement for defects or damage not caused by VA personnel. Install does not include disassembly of existing storage devices.

2.2 LICENSING

The Contractor shall provide a yearly license agreement for use of BNE PAR Excellence System and related support starting immediately after installation for the life of the contract.. Licensing shall include automatic software upgrades of the installed program and software. A BNE PAR Vision web-based program shall be available on any computer and/or mobile device for reporting purposes and evaluation of inventory levels for an unlimited number of users.

2.3 FACILITY INSTALLATION SERVICES

The Contractor shall provide installation of the BNE PAR Excellence WBIMS.

The Contractor shall provide notification to VA within 10 days prior to starting on-site activities.

The Contractor shall coordinate with VA site escorts for installation.

The Contractor shall begin installation no later than 45 business days after the Technical Kickoff Meeting. Installation shall be phased by location area/closet and begin at the Dayton VAMC and CBOC facilities listed in section 2.0.

The Contractor shall complete on-site visits installation and setup based on award date and receipt of equipment. The installation shall furnish all secondary inventory point equipment, supplies and software necessary to achieve an operational system. All parts supplied shall be compatible given room dimensions, access to data, and access to power. Contract parts coverage shall include all system options and shall include all manufacturer supplied software including that used by third party devices for no less than 12 months after completion.

The Contractor shall ensure that VA staff are able to access the BNE PAR Excellence WBIMS, and that VA staff are able to provision additional users themselves.

After installation is completed VA COR/PM or other VA appointed personnel will verify the BNE PAR Ex WBIMS is operating correctly, by verifying the scales are working properly, the scales are interfacing with or being monitored by a BNE PAR Ex Dashboard, and the BNE PAR Ex Dashboard is interfacing with the VA IFCAP/GIP to measure whether secondary inventory needs to be replenished.

Prior to start of installation in a secondary area/closet, if the area/closet has any old inventory or storage equipment (Omnicell or other), the Contractor shall remove the old inventory or storage equipment that will be replaced by BNE PAR Excellence WBIMS and move it to a VA on-site designated area.

The Contractor shall remove all debris and trash to the VA’s on-site designated trash/recycling location once installation is completed.

2.4 HOTLINE SUPPORT AND PERFORMANCE MONITORING

Functionality and accuracy of the installed equipment will be continuously monitored by VA Logistics staff to ensure equipment operates according to the salient characteristics detailed in paragraph 2.1 and provides accurate and timely information for inventory and reordering purposes. VA will notify the Contractor’s Support Hotline of any issues via Contractor’s support phone number or email.

Support to include continuous monitoring by means of a minimum of four remote checks of equipment functionality by Contractor personnel every 24 hours. Notification and maintenance support from Contractor personnel in the event of a problem with equipment or software.

Contractor personnel shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software. Equipment and related hardware shall be replaced within 48 hours of notification of a problem if user is not at fault for damage or defect.

The Contractor shall provide VA with a Support Hotline telephone number and email that VA can use to notify the Contractor of any issues with the installed equipment or software. The Support Hotline shall be staffed 7:00AM – 8:00PM EST and available 24x7x365 to provide support or assistance to VA. The Contractor shall respond to service calls no later than 24 hours after being notified of a problem with either equipment or installed software and resolve within 48 hours of notification by VA any defects or functionality problems detected.

The Contractor shall work with VA onsite to replace supported hardware within 48 hours of notification of a problem if VA is not at fault for damage or defect. This assumes there is backup equipment onsite. If backup equipment is not onsite, the Contractor’s support staff shall work with VA onsite to replace equipment when it arrives via Contractor’s return merchandise authorization process.

The Contractor shall provide performance monitoring. The Contractor’s PTPS (Proactive Technical Product Support) or similar system shall monitor the installed equipment and software remotely by daily check-ins that shall occur remotely at least four times every 24 hours for 12 months for each period of performance after installation completed. The Contractor shall notify VA and provide maintenance support in the event of a problem with equipment or software detected during the performance monitoring.

The Contractor shall communicate about support via telephone calls, electronic messaging, or email and meet (in person or can be virtual) with the COR monthly to address and provide any corrective action for any unresolved issues.

2.5 TRAINING

The Dayton VAMC and all four associated CBOC’s require training for VA Logistics staff end users, super users, supervisors, and leadership. End users are the supply technicians, super users are the Lead Supply technicians, supervisors are supervisors for supply technicians, and leadership includes the Chief and Assistant Chiefs for Logistics Management Specialists (LMS) and the Supervisor for Acquisition.

The Contractor shall provide a detailed Training Plan that VA can use to verify the training will meet VA’s training requirement for the BNE PAR Excellence system for end users, super users, supervisor, and leadership.

The Contractor shall provide training for end-users, super-users, supervisors, and leadership at all locations where the BNE PAR Excellence system is installed. The Contractor shall provide materials designed to facilitate continued internal training by VHA personnel throughout the lifecycle of the system (i.e., train-the-trainer). The Contractor shall hold the training at a secondary inventory location so all trainees can learn hands-on. The Contractor shall record the supply technician training at every site. The training shall include, but not be limited to:

a. Adding items to an inventory

b. Removing items from an inventory

c. Assigning items

d. Weighing items and recalibrating scales

e. Editing items

f. Troubleshooting

g. Reporting functions

h. Future/upcoming enhancements

i. Swapping Scales and making sure they are working.

j. Turn the BNE PAR Location equipment on or off

k. Disconnect and reconnect power from the BNE PAR location equipment

l. Add, change, remove and register scales

m. Properly register and exchange BNE PAR location equipment

n. Visually and verbally assist Service Provider in diagnosing BNE PAR location equipment problems

o. Maintain the system database

p. Build and extract orders.

q. Build and extract applicable interfaces.

r. Perform system backup.

s. Visually and verbally assist Service Provider in diagnosing Software problem.

The Contractor shall provide training materials (brochure, book, Power Point slides) designed to facilitate VA’s train-the-trainer program throughout the lifecycle of the system. The training materials will be used by the Contractor-trained VA Supply Technicians to train the VA supply technicians on the next hospital/clinic shift, who will train the VA supply technicians on the hospital/clinic shift after that, so that all VA supply technicians for that closet can operate the system.

The Contractor shall maintain records of supply technician training participants and whether the participants completed the training or not and provide the records to the COR upon request.

The Contractor shall coordinate all supply technician training dates with the COR who will communicate to the supply technicians the date of their training.

The Contractor shall provide the VA supply technicians with the tools and knowledge to fully operate the scales and conduct checks per the manufacturer’s instructions, as well as answer any questions personnel may have regarding the BNE PAR Excellence system.

The Contractor shall provide User Manuals and Technical Maintenance Manuals.

Deliverables:

A. Training Plan B. Supply Technician Training C. Supply Technician Training Recording (for each secondary inventory location) D. User Manuals/Technical Maintenance Manuals E. Training Materials

2.6 PROJECT MANAGEMENT

2.6.1 CONTRACTOR PROJECT MANAGEMENT PLAN

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the…