36C10B26Q0632_2.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B26Q0632 08-03-2026

Ryan Sehulster 848-377-5190 08-12-2026

3:00PM EST

36C10B Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

X 100

X

541519

$34 Million

N/A

See Delivery Schedule

36C10B

Department of Veterans Affairs Technology Acquisition Center

36C10A

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

Title: Data Engineering, Management Support and Quality Assurance Recommendations

Contracting Officer: Kimberly Geran, Kimberly.Geran@va.gov

Contract Specialist: Ryan Sehulster, Ryan.Sehulster@va.gov

Purchase Order Number: TBD

36C10B26Q0632

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

A.2 COMBINED SYNOPSIS/SOLICITATION

A.3 GOVERNING LAW

A.4 SOFTWARE LICENSE, SOFTWARE MAINTENANCE AND SOFTWARE

TECHNICAL SUPPORT:

A.5 CONTRACT ADMINISTRATION DATA

SECTION B

B.1 PRICE SCHEDULE

B.2 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...79

C.3 52.240-93 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

C.4 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (NOV

2025) (DEVIATION)

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 BASIS FOR AWARD

E.6 SUBMISSION INSTRUCTIONS

A.2 COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

(i) Solicitation number 36C10B26Q0632 is issued as a Request for Quotation (RFQ) 36C10B26Q0632 for Data Engineering, Management Support and Quality Assurance Recommendations.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) See Section B below for the Schedule of Deliverables.

(iii) See Section B below for the Performance Work Statement.

(iv) See Section B below for the Delivery/Acceptance/F.O.B.

(v) See Section E below for the Provisions.

(vi) See Section C below for the Clauses.

(vii) Offers are due by 3PM EST on August 12, 2026. Offerors shall submit quotes via email to Ryan.Sehulster@va.gov.

(viii) Please contact Contract Specialist, Ryan Sehulster, Ryan.Sehulster@va.gov, (848) 377-5190, or Contracting Officer, Kimberly Geran, Kimberly.Geran@va.gov, (848) 377-5228 for information regarding the solicitation.

A.3 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order;

those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, http://www.acquisition.gov/ mailto:Ryan.Sehulster@va.gov mailto:Kimberly.Geran@va.gov without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti- Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C.

§ 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), Source Code Harmonization and Reuse in Information Technology Act “SHARE IT Act” (P.L. 118-187), and FAR clauses 52.212-4, 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14, this includes any custom code developed for the purpose of performing under this contract. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S.

Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

A.4 SOFTWARE LICENSE, SOFTWARE MAINTENANCE AND SOFTWARE

TECHNICAL SUPPORT:

1. Definitions.

a. Licensee. The term “licensee” shall mean the U.S. Department of Veterans

Affairs (“VA”) and is synonymous with “Government.”

b. Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c. Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d. Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions, and upgrades, as further defined below.

e. Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f. Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g. Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

2. Software License.

a. Unless otherwise stated in the Schedule of Supplies/Services, the Performance

Work Statement, or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b. The Government may use the software in a networked environment.

c. All limitations of software usage are expressly stated in the Schedule of

Supplies/Services and the Performance Work Statement/Product Description.

d. The commercial computer software delivered under this contract may not be used, reproduced, or disclosed by the Government except as provided below or as expressly stated otherwise in this contract. The commercial computer software may be-

i. Used or copied for use with the computer(s) for which it was acquired, including use at any Government installation or agency to which the computer(s) may be transferred;

ii. Used or copied for use with a backup computer if any computer for which it was acquired is inoperative;

iii. Reproduced for safekeeping (archives) or backup purposes;

iv. Modified, adapted, or combined with other computer software;

v. Disclosed to and reproduced for use by support service Contractors or their subcontractors, subject to the same restrictions set forth in this contract; and

vi. Used or copied for use with a replacement computer.

e. Unauthorized Obligations.

i. Except as stated in paragraph (ii), when any supply or service acquired under this contract is subject to any commercial supplier agreement (as defined in 502.101) that includes any language, provision, or clause requiring the Government to pay any future fees, penalties, interest, legal costs or to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation ( 31 U.S.C. 1341), the following shall govern:

1. Any such language, provision, or clause is unenforceable against the Government.

2. Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the commercial supplier agreement. If the commercial supplier agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” https://www.acquisition.gov/gsam/part-502#GSAM_502_101 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 agreements), execution does not bind the Government or any Government authorized end user to such clause.

3. Any such language, provision, or clause is deemed to be stricken from the commercial supplier agreement.

ii. Paragraph (u)(1) of this clause does not apply to indemnification or any other payment by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

f. Commercial supplier agreements unenforceable clauses.

i. This agreement is a part of a contract between the commercial supplier and the U.S. Government for the acquisition of the supply or service that necessitates a license or other similar legal instrument (including all contracts, task orders, and delivery orders under FAR 12).

ii. End user. This agreement shall bind the ordering activity as end user but shall not operate to bind a Government employee or person acting on behalf of the Government in his or her personal capacity.

iii. Law and disputes. This agreement is governed by Federal law. Any language purporting to subject the U.S. Government to the laws of a U.S.

state, U.S. territory, district, or municipality, or a foreign nation, except where Federal law expressly provides for the application of such laws, is hereby deleted.

1. Any language requiring dispute resolution in a specific forum or venue that is different from that prescribed by applicable Federal law is hereby deleted. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(e).

2. Any language prescribing a different time period for bringing an action than that prescribed by applicable Federal law in relation to a dispute is hereby deleted.

3. Continued performance. The supplier or licensor shall not unilaterally revoke, terminate, or suspend any rights granted to the Government except as allowed by this contract. If the supplier or licensor believes the ordering activity to be in breach of the agreement, it shall pursue its rights under the Contract Disputes Act or other applicable Federal statute while continuing.

4. Arbitration; equitable or injunctive relief. In the event of a claim or dispute arising under or relating to this agreement, a binding arbitration shall not be used unless specifically authorized by agency guidance, and equitable or injunctive relief, including the award of attorney fees, costs or interest, may be awarded against the U.S. Government only when explicitly provided by statute (e.g., Prompt Payment Act or Equal Access to Justice Act).

iv. Updating terms. After award, the contractor may unilaterally revise commercial supplier agreement terms if they are not material. A material change is defined as:

1. Terms that change Government rights or obligations;

2. Terms that increase Government prices;

3. Terms that decrease overall level of service; or

4. Terms that limit any other Government right addressed elsewhere in this contract.

5. For revisions that will materially change the terms of the contract, the revised commercial supplier agreement must be incorporated into the contract using a bilateral modification.

6. Any agreement license terms or conditions unilaterally revised subsequent to award that are inconsistent with any material term or provision of this contract shall not be enforceable against the Government, and the Government shall not be deemed to have consented to them.

v. No automatic renewals. If any license or service tied to periodic payment is provided under this agreement (e.g., annual software maintenance or annual lease term), such license or service shall not renew automatically upon expiration of its current term without prior express consent by an authorized Government representative.

vi. Indemnification. Any clause of this agreement requiring the commercial supplier or licensor to defend or indemnify the end user is hereby amended to provide that the U.S. Department of Justice has the sole right to represent the United States in any such action, in accordance with 28 U.S.C. 516.

vii. Audits. Any clause of this agreement permitting the commercial supplier or licensor to audit the end user's compliance with this agreement is hereby amended as follows:

1. Discrepancies found in an audit may result in a charge by the commercial supplier or licensor to the ordering activity. Any resulting invoice must comply with the proper invoicing requirements specified in the underlying Government contract or order.

2. This charge, if disputed by the ordering activity, will be resolved in accordance with FAR 52.212-4(e); no payment obligation shall arise on the part of the ordering activity until the conclusion of the dispute process.

3. Any audit requested by the contractor will be performed at the contractor's expense, without reimbursement by the Government.

3. Software Maintenance and/or Technical Support.

a. If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/gsam/part-552#GSAM_552_212_4 issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b. The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c. Any telephone support provided by Contractor shall be at no additional cost.

d. The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e. If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

4. Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software.

Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

5. Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

http://www.cpars.gov/

A.5 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10B, Kimberly Geran Department of Veterans Affairs Technology Acquisition Center

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award

Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] See B.1 Price Schedule

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

0001 8/4/2026 0002 8/7/2026

SECTION B

B.1 PRICE SCHEDULE

NOTE: Vendors are instructed to complete Section B.1 and submit with their quote.

Vendors are cautioned that alterations to the line items as specified below may render quotes unacceptable. All questions shall be directed to the Contract Specialist, Ryan Sehulster, Ryan.Sehulster@va.gov and Contracting Officer, Kimberly.Geran@ga.gov prior to the closing date and time specified in the Request for Proposals (RFP).

Base Period

The Period of Performance (PoP) shall be 12 months from date of Award.

CLIN Description

Qty

Unit

Unit Price Extended

Price 0001 Project Management shall be provided in accordance with (IAW) Performance Work Statement (PWS) paragraph 5.1.

This Firm-Fixed Price (FFP) Contract Line-Item Number (CLIN) includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1 inclusive of all of its subparagraphs.

12 MO $ $

0001AA Monthly Contractor Project Management Plan IAW PWS paragraph 5.1.

These reports shall reflect data as of the last day of the preceding month. Timeline to be determined during transition.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

0001AB Monthly Progress Report IAW PWS paragraph 5.1.2.

These reports shall reflect data as of the last day of the preceding

1 LT NSP NSP

mailto:Ryan.Sehulster@va.gov mailto:Kimberly.Geran@ga.gov month. Timeline to be determined during transition.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

0002 Data Engineering, Management Support, and Quality Assurance Recommendations IAW PWS paragraph 5.2.

This FFP CLIN includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2 inclusive of all of its subparagraphs.

12 MO $ $

0002AA Grant Manager Review and Monitor Process IAW PWS paragraph 5.2.

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

0002AB Suicide Prevention Plan IAW PWS paragraph 5.2.

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

0002AC Analyze Data, Compiled Briefings and Reports IAW PWS paragraph 5.2

1 LT NSP NSP

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

0002AD Data Collection Tool Documentation of New Requirements IAW PWS paragraph 5.2

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

Base Period Total: $ Option Period 1

This 12-month option period may be exercised in accordance with FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of the Base Period.

Period of Performance shall be 12 months from the expiration of the Base Period.

Price 1001 Project Management shall be provided in accordance with (IAW) Performance Work Statement (PWS) paragraph 5.1.

This Firm-Fixed Price (FFP) Contract Line-Item Number (CLIN) includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1 inclusive of all of its subparagraphs.

12 MO $ $

1001AA Monthly Contractor Project Management Plan IAW PWS paragraph 5.1.1.

These reports shall reflect data as of the last day of the preceding month. Timeline to be determined during transition.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

1001AB Monthly Progress Report IAW PWS paragraph 5.1.2

These reports shall reflect data as of the last day of the preceding month. Timeline to be determined during transition.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

1002 Data Engineering, Management Support, and Quality Assurance Recommendations IAW PWS paragraph 5.2.

This Firm-Fixed Price (FFP) Contract Line-Item Number (CLIN) includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2 inclusive of all of its subparagraphs.

12 MO $ $

1002AA Grant Manager Review and Monitor Process IAW PWS paragraph 5.2.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1002AB Suicide Prevention Plan IAW PWS paragraph 5.2.

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

1002AC Analyze Data, Compiled Briefings and Reports IAW PWS paragraph 5.2.

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

1002AD Data Collection Tool Documentation of New Requirements IAW PWS paragraph 5.2.

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

Option Period 1 Total: $ Option Period 2

This 12-month option period may be exercised in accordance with FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of Option Period One.

Period of Performance shall be 12 months from the expiration of Option Period 1.

Price 2001 Project Management shall be provided in accordance with (IAW) Performance Work Statement (PWS) paragraph 5.1.

This FFP CLIN includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1 inclusive of all of its subparagraphs.

12 MO $ $

2001AA Monthly Contractor Project Management Plan IAW PWS paragraph 5.1.1.

These reports shall reflect data as of the last day of the preceding month. Timeline to be determined during transition.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

2001AB Monthly Progress Report IAW PWS paragraph 5.1.2.

These reports shall reflect data as of the last day of the preceding month. Timeline to be determined during transition.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

2002 Data Engineering, Management Support, and Quality Assurance Recommendations IAW PWS paragraph 5.2

12 MO $ $

This FFP CLIN includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2 inclusive of all of its subparagraphs.

2002AA Grant Manager Review and Monitor Process IAW PWS paragraph 5.2.

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

2002AB Suicide Prevention Plan IAW PWS paragraph 5.2

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: destination Acceptance: destination

1 LT NSP NSP

2002AC Analyze Data, Compiled Briefings and Reports IAW PWS paragraph 5.2.

Due Date will be provided at time of award.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

1 LT NSP NSP

2002AD Data Collection Tool Documentation of New Requirements IAW PWS paragraph 5.2.

Electronic submission to: VA PM, COR

Inspection: Destination Acceptance: Destination

Option Period 2 Total: $ Grand Total (Base + Option Periods 1 + 2): $

B.2 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration (VHA) Office of Mental Health and Suicide Prevention

Data Engineering, Management Support and Quality Assurance Recommendations

Date: July 23, 2026 PWS Version Number: 2.0

1.0 BACKGROUND

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA) Office of Mental Health and Suicide Prevention, strives to reduce military and Veteran suicide by focusing on clinical interventions and community-based outreach prevention strategies. Through this program, VA has offered grants to eligible entities, identified in the regulations, for providing or coordinating suicide prevention services to Veterans and their families. The goal of the program is to identify Veterans who are at risk of suicide and their family members and to provide them with suicide prevention services either through VA or the community.

The SSG Fox Suicide Prevention Grant Program (SPGP) is authorized pursuant to the Commander John Scott Hannon Veterans Mental Health Care Improvement Act of 2019 (Public Law 116-171) and implemented by final rule, promulgating 38 C.F.R. part 78.

Per 38 C.F.R. part 78, grantees may provide the following suicide prevention services to program participants: Outreach to identify those at risk of suicide; Baseline mental health screening to eligible individuals; Education of communities, Veterans and families on suicide risk and prevention, how to identify those at risk of suicide, how and when to make referrals for care, and the types of suicide prevention resources available within the area; Provision of clinical services for emergency treatment; Case management services; Peer support services; VA benefits assistance for eligible individuals and their families; Assistance with obtaining and coordinating other benefits provided by the federal VA, a state or local VA, or an eligible entity; Assistance with emergent needs relating to health care services, daily living services, personal financial planning and counseling, transportation services, temporary income support services, fiduciary and representative payee services, legal services to assist the eligible individual with issues that may contribute to the risk of suicide, and child care. In addition, grantees may provide nontraditional and innovative approaches and treatment practices, as determined appropriate by VA.

In November 2021, VA engaged the MITRE Federally Funded Research Development Centers (FFRDC) to perform an Analysis of Alternatives (AoA) for a functional prototype for data collection tools and processes for grantees for the SSG Fox SPGP. The FFRDC was required to explore the potential use of up to five existing applications in use at VA and deliver an AoA with findings, risks, and an overall recommendation. That analysis was delivered to VA and as a result the VA OSP selected the existing VA Behavioral Health Lab (BHL) Touch platform as the application to be configured for the SSG Fox SPGP. The BHL Platform collects several of the same data within the VA by Veterans Health Administration (VHA) providers as was needed to collect from the grantees (not directly affiliated with VA) for the suicide prevention grant program.

MITRE conducted the BHL Touch system configuration to allow for additional data collection via BHL interview forms to comply with Congressional statute for a data collection tool. The Data Collection Tool (DCT) operates in VA’s Enterprise Cloud environment (VAEC) and achieved an Authority to Operate in June of 2025 for another two (2)-year period. From 2022 through 2024, VA continued to refine the DCT, identifying and testing additional data collection needs to meet statute requirements.

The DCT functional prototype allowed VA to demonstrate the ability to securely collect https://www.congress.gov/116/plaws/publ171/PLAW-116publ171.pdf https://www.ecfr.gov/current/title-38/chapter-I/part-78?toc=1 https://www.ecfr.gov/current/title-38/chapter-I/part-78?toc=1 sensitive de-identified Veteran mental health/suicide risk data which by law has been included in the Interim Congressionally Mandated Report (CMR) and is in process of being included in the Final CMR. VA demonstrated the success of the functional prototype and is now able to continue operation of the DCT in their production environment which will allow the program to engage additional grantees to the program for 2026 and beyond. The DCT platform is now undergoing transition back to VA or to another expected contractor to continue to manage the DCT environment which is mandated by the statute.

SSG Fox SPGP has entered its fourth year. VA published the Notice of Funding Opportunity (NOFO) for Fiscal Year (FY) 2026 SSG Fox SPGP services on May 15, 2025. The NOFO assumes that Congress will extend the authority beyond September 2025 and appropriate funds consistent with section 201 of the Hannon Act as currently written. Applications are due July 18, 2025, and the awards will be announced by September 30, 2025. OSP allocated approximately $52M to avoid a disruption in services through this NOFO, and Congress finalized legislative extension and appropriations as anticipated, another NOFO could soon follow.

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. “Federal Information Security Modernization Act of 2014.”

2. Federal Information Processing Standards (FIPS) Publication 140-3, “Security Requirements for Cryptographic Modules”, March 22, 2019

3. Federal Information Processing Standard (FIPS) Publication 140-2, “Security

Requirements for Cryptographic Modules.”

4. FIPS Pub 199. “Standards for Security Categorization of Federal Information and Information Systems,” February 2004.

5. FIPS Pub 200, “Minimum Security Requirements for Federal Information and

Information Systems,” March 2006.

6. FIPS Pub 201-3, “Personal Identity Verification of Federal Employees and

Contractors,” January 2022.

7. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974.”

8. Public Law 109-461 (P.L. 109-461), Veterans Benefits, Health Care, and

Information Technology Act of 2006, as amended, Title IX, Information Security Matters.

9. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”, as amended.

10. VA Directive 0710, “Personnel Security and Suitability Program,” June 4, 2024, https://www.va.gov/vapubs/index.cfm.

11. VA Handbook 0710, “Personnel Security and Suitability Program,” May 2, 2016, https://www.va.gov/vapubs/index.cfm.

12. 36 C.F.R. Part 1194 “Information and Communication Technology Standards and Guidelines,” as amended.

13. Office of Management and Budget (OMB) Circular A-130, “Managing Federal

Information as a Strategic Resource,” July 28, 2016.

https://www.va.gov/vapubs/index.cfm https://www.va.gov/vapubs/index.cfm

14. NIST SP 800-66 Rev. 2, “Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule: A Cybersecurity Resource Guide,” February 2024.

15. 45 C.F.R Parts 160 and 164, Subparts A and E, the Standards for Privacy of Individually Identifiable Health Information (“Privacy Rule”); and 45 C.F.R.

Parts 160 and 164, Subparts A and C, the Security Standard (“Security Rule”); as amended.

16. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended, January 18, 2017.

17. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004.

18. VA Handbook 6500.6, “Contract Security,” March 12, 2010 (see VA Notice

24-12, dated April 22, 2024, “Update to VA Handbook 6500.6, Contract Security, Appendix C VA Information and Information System Security/Privacy Language For Inclusion Into Contracts, As Appropriate”).

19. OIT Process Asset Library (PAL), OIT Process Asset Library. Reference Process Maps at https://www.va.gov/process/maps.asp and Artifact templates at https://www.va.gov/process/artifacts.asp.

20. One-VA Technical Reference Model (TRM) (reference at https://www.va.gov/trm/TRMHomePage.aspx).

21. VA Directive 6508, “Implementation of Privacy Threshold Analysis and Privacy Impact Assessment,” October 15, 2014.

22. VA Handbook 6510, “VA Identity, Credential and Access Management,” September 27, 2024.

23. VA Directive and Handbook 6513, “Secure External Connections,” October 12, 2017.

24. VA Directive 6300, “Records and Information Management,” September 21, 2018.

25. VA Handbook, 6300.1, “Records Management Procedures, “March 24, 2010.

26. NIST SP 800-37 Rev 2, “Risk Management Framework for Information

Systems and Organizations: A System Life Cycle Approach for Security and Privacy,” December 2018.

27. NIST SP 800-53 Rev. 5, “Security and Privacy Controls for Federal Information Systems and Organizations,” September 23, 2020 (includes updates as of 12/10/2020).

28. VA Directive 0735, “Homeland Security Presidential Directive 12 (HSPD-12) Program,” October 26, 2015.

29. OMB Memorandum 05-24, “Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors,” August 5, 2005.

30. OMB Memorandum M-19-17, “Enabling Mission Delivery Through Improved Identity, Credential, and Access Management,” May 21, 2019.

31. OMB Memorandum, “Guidance for Homeland Security Presidential Directive (HSPD) 12 Implementation,” May 23, 2008.

32. Federal Identity, Credential, and Access Management (FICAM) Architecture, June 30, 2023 (FICAM Architecture (idmanagement.gov)).

33. NIST SP 800-116 Rev 1, “Guidelines for the Use of Personal Identity Verification (PIV) Credentials in Facility Access,“ June 2018.

https://digital.va.gov/process-asset-library/ https://www.va.gov/trm/TRMHomePage.aspx https://www.idmanagement.gov/arch/#:%7E:text=FICAM%20is%20the%20federal%20government%E2%80%99s%20enterprise%20approach%20to,identity%20processes%2C%20practices%2C%20policies%2C%20and%20information%20security%20disciplines.

34. NIST SP 800-63-3, 800-63A, 800-63B, 800-63C, “Digital Identity Guidelines,” updated March 02, 2020.

35. NIST SP 800-157, “Guidelines for Derived PIV Credentials,” December 2014.

36. VA Memorandum, VAIQ #7100147, “Continued Implementation of Homeland Security Presidential Directive 12 (HSPD-12),” April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514).

37. Identity Access Management (IAM) Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, Personal Identity Verification (PIV)/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514).

38. VA Memorandum “Personal Identity Verification (PIV) Logical Access Policy Clarification,” July 17, 2019, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4896.

39. Trusted Internet Connections (TIC) 3.0 Core Guidance Documents, https://www.cisa.gov/publication/tic-30-core-guidance-documents.

40. OMB Memorandum M-19-26, “Update to the Trusted Internet Connections (TIC) Initiative,” September 12, 2019.

41. OMB Memorandum M-08-23, “Securing the Federal Government’s Domain Name System Infrastructure,” August 22, 2008.

42. Office of Information Security (OIS) VAIQ #7424808 Memorandum, “Remote Access,” January 15, 2014, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28.

43. VA Memorandum “Proper Use of Email and Other Messaging Services,” January 2, 2018, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28.

44. Social Security Number (SSN) Fraud Prevention Act of 2017.

45. NIST SP 800-52 Revision 2, “Guidelines for the Selection, Configuration, and

Use of Transport Layer Security (TLS) Implementations.

46. OMB M-22-18, “Enhancing the Security of the Software Supply Chain through Secure Software Development Practices,” September 14, 2022.

47. OMB M-23-16, “Update to Memorandum M-22-18,” June 9, 2023.

48. CISA Binding Operational Directive (BOD) 19-02: “Vulnerability Remediation

Requirements of Internet-Accessible Systems,” April 29, 2019, BOD 19-02:

Vulnerability Remediation Requirements for Internet-Accessible Systems |

CISA.

49. CISA BOD 22-01: “Reducing the Significant Risk of Known Exploited Vulnerabilities,” November 3, 2021, BOD 22-01: Reducing the Significant Risk of Known Exploited Vulnerabilities | CISA.

50. CISA BOD 23-01: Improving Asset Visibility and Vulnerability Detection on Federal Networks.” Cybersecurity & Infrastructure Security Agency (CISA), BOD 23-01: Improving Asset Visibility and Vulnerability Detection on Federal Networks | CISA.

51. VA Memorandum, “VA Security Controls,” January 17, 2025, https://www.voa.va.gov/DocumentView.aspx?DocumentID=5010.

52. SSG Fox SPGP Website for the current list of grantees here:

https://www.mentalhealth.va.gov/ssgfox-grants/index.asp.

https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514 https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514 https://www.voa.va.gov/DocumentView.aspx?DocumentID=4896 https://www.cisa.gov/publication/tic-30-core-guidance-documents https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28 https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28 https://www.cisa.gov/news-events/directives/bod-19-02-vulnerability-remediation-requirements-internet-accessible-systems https://www.cisa.gov/news-events/directives/bod-19-02-vulnerability-remediation-requirements-internet-accessible-systems https://www.cisa.gov/news-events/directives/bod-19-02-vulnerability-remediation-requirements-internet-accessible-systems https://www.cisa.gov/news-events/directives/bod-22-01-reducing-significant-risk-known-exploited-vulnerabilities https://www.cisa.gov/news-events/directives/bod-22-01-reducing-significant-risk-known-exploited-vulnerabilities https://www.cisa.gov/news-events/directives/bod-23-01-improving-asset-visibility-and-vulnerability-detection-federal-networks https://www.cisa.gov/news-events/directives/bod-23-01-improving-asset-visibility-and-vulnerability-detection-federal-networks https://www.voa.va.gov/DocumentView.aspx?DocumentID=5010 https://www.mentalhealth.va.gov/ssgfox-grants/index.asp

3.0 SCOPE OF WORK

The Contractor shall support VA with the operation of the DCT, as well as the processes for grantees to review data quality. Furthermore, the Contractor shall provide the DCT Data Engineering, Management Support, and Quality Assurance Recommendations and complete the specific task and deliverables set forth in Section 5.0 below.

4.0 PERFORMANCE DETAILS

4.1 PERFORMANCE PERIOD

The Period of Performance (PoP) shall be a 12-month base period, with two, 12-month option periods.

Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO).

There are 11 Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, five are set by date:

New Year's Day January 1 Juneteenth June 19 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

4.2 PLACE OF PERFORMANCE

Tasks under this PWS shall be performed primarily at Contractor facilities. The Contractor shall identify the Contractor’s place of performance in their proposal submission.

In the event that VA requires the Contract to travel to a VA site, any work at a VA site shall not take place on Federal holidays or weekends unless directed by the CO or the Contracting Officer’s Representative (COR).

4.3 TRAVEL

The Government anticipates travel under this effort to perform the tasks associated with the effort. The Contractor shall include all estimated travel costs in firm-fixed-price line items as these costs will not be directly reimbursed by the Government.

There are two (2) in-person conferences per each year of the PoP where the Contractor, VA, and the grantees enrolled in SSG Fox SPGP are required to attend.

The location of the travel will not be known until determined by VA during the PoP.

The following is VA’s estimated long-distance travel estimate (per year):

Destination Number of trips Length of each trip (days)

Number of Contractor Staff traveling per trip

TBD 2 3-5 2

Travel shall be in accordance with the Federal Travel Regulations and requires advanced concurrence by the COR. Contractor travel within the local commuting area will not be reimbursed.

5.0 SPECIFIC TASKS AND DELIVERABLES

5.1 PROJECT MANAGEMENT

5.1.1 CONTRACTOR PROJECT MANAGEMENT PLAN

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the Contractor’s approach, timeline, and tools to be used in execution of the contract. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified within the PWS. The initial baseline CPMP shall be concurred upon and updated in accordance with Section B of the contract. The Contractor shall update and maintain the VA Program Manager (PM) approved CPMP throughout the PoP.

Deliverable:

A. Monthly Contractor Project Management Plan

5.1.2 REPORTING REQUIREMENTS

The Contractor shall provide the COR with Monthly Progress Reports in electronic form in Microsoft Word and Project formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Month.

The Monthly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The report shall also include an itemized list of all Information and Communication Technology (ICT) deliverables and their current Section 508 conformance status. The Contractor shall monitor performance against the CPMP and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

Deliverable:

A. Monthly Progress Report

5.2 DATA ENGINEERING, MANAGEMENT SUPPORT, AND QUALITY

ASSURENCE RECOMMENDATIONS

The Contractor shall collaborate with VA to support the operation of the DCT, as well as the processes for grantees to review data quality. The Contractor shall provide the DCT Data Engineering, Management Support, and Quality Assurance Recommendations.

The Contractor shall receive support for the following activities:

• The Contractor shall receive a knowledge transfer through observation and demonstrating their ability to start and stop the web application and databases, including the onboarding application and extraction, transformation and loading (ETL) process. The ETL process moves the data from VA’s Behavioral Health Lab Commercial Off-The-Shelf (COTS) product that was used to configure the DCT to the secure VA Enterprise Cloud which is used to further prepare the data for ingesting into VA’s Power Business Intelligence (BI) tool. VA anticipates continued use of the VA’s Enterprise License for Microsoft Power BI for the SSG Fox SPGP until such time that VA mandates the use of any other enterprise BI tool.

demonstrate their ability to control the schedule of this data being moved from one environment to the next in the event of any disruptions in the process.

• The contractor shall receive a knowledge transfer through observation and demonstrating their understanding and comprehension of troubleshooting Technical Assistance logs, where alerts go, and receiving alerts.

demonstrating their ability to support the transition as the site administrator.

• The Contractor shall track, monitor, and archive data in the DCT from grantees who provide or coordinate suicide prevention services to eligible individuals and their families on the notification (from initial day of enrollment in the grantee…